PWS_UPS Install_10Sep2026.pdf

AUG 22

Performance Work Statement (PWS) for

Replacement of Uninterruptible Power Supply (UPS);

Models and Simulations Lab (Mods & Sims), Futures and Concepts Command (FCC) 10 September 2026

Part 1

General Information

1. General: This is a non-personal service(s) contract under which the personnel rendering the service(s) are not subject, either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees.

1.1 Description of Services/Introduction: This is a non-personal service(s) contract to provide removal and replacement services of two 20K KWH Uninterruptible Power Supplies (UPS) (customer purchased) with associated battery packs.

1.2 Background: Current UPSs have reached, or are approaching, end of life. The UPS’ are essential to preventing data loss, catastrophic hardware failure, or file system corruption resulting from sudden power interruptions.

1.3 Scope: The Contractor shall provide all personnel, equipment, labor, materials, tools, supervision, and other necessary services as described in this PWS to disconnect and dispose of old UPS’; hardwire install, and connect customer supplied UPS’ in the Modeling and Simulations Lab located in Building (bldg) 950 Jefferson Ave., Fort Eustis, VA. The installed system will provide backup power to critical mods and sims systems in the event of power loss or power interruption

1.3.1 The Contractor shall perform to the standards and acceptable quality levels identified in this PWS and associated contract documents.

1.4 Objectives: The objectives of this contract are:

1.4.1 Disconnect and dispose of existing UPS and batteries;

1.4.2 Install and connect customer-supplied UPS and batteries,

1.4.3 Test UPS operation in normal, bypass, and battery modes,

1.4.4 Verify input/output voltages, frequency, and load readings are within manufacturer specifications

1.4.5 Provide operation and maintenance training to the end-user, if required.

1.5 General Information:

1.5.1 Quality Control Plan (QCP): The Contractor shall develop and maintain a QCP to ensure services are performed in accordance with (IAW) this PWS. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractor's QCP is the means by which it assures that the work provided complies with the requirements of the contract.

1.5.1.1 The Contractor’s Proposed QCP shall be submitted to the Contracting Officer (KO) through the Contracting Officer’s Representative (COR) for review within 10 days after the date of contract award.

1.5.1.2 The Government will review and either notify the Contractor in writing of acceptance of the plan or return their comments to the Contractor within three days after contract start date. If the Government has provided comments, the Contractor shall then have three days to submit a Final QCP. After receipt of the Final QCP, the Contractor may receive the KO’s acceptance in writing. Any proposed changes to the accepted QCP are required to be resubmitted for acceptance by the KO no later than three days prior to the anticipated change and before implementation by the Contractor. The timeline noted above will apply for review and acceptance for proposed changes. At a minimum, the QCP must include and answer the following to be acceptable:

1.5.1.2.1 How the Contractor will monitor work to ensure performance complies with all deliverables (etc. timelines, deadlines, and goals);

1.5.1.2.2 How the Contractor will monitor work to ensure performance complies with all specifications and requirements of the contract, including the contract’s clauses;

1.5.1.3 (Reserved)

1.5.1.4 The Contractor shall inform the COR of issues or potential issues that might affect the performance within 12 working hours of identifying those issues. Verbal reports shall be followed up by written reports within one working day.

1.5.2 Quality Assurance: The Government will ensure compliance of the contractor’s performance under this contract IAW the PWS. In addition, the Performance Requirements Summary (PRS) defines how the performance standards will be applied.

1.5.3 Recognized Holidays: The following provides information on recognized holidays for the purpose of the PWS. If submittal of any documentation (e.g., deliverables, submittals, etc.)

deadlines fall on a holiday, the closest work day prior to the holiday will apply as the deadline for submittal.

1.5.3.1 U.S. Holidays: Work shall not be performed on U.S. federally recognized holidays occurring during the normal workweek unless otherwise directed by the KO. When a U.S.

holiday occurs on a Saturday or a Sunday, the holiday is observed on the preceding Friday or following Monday, respectively.

New Year’s Day January 1st M. L. King Memorial Day 3rd Monday in Jan

Presidents Day 3rd Monday in February

Memorial Day last Monday in May

Juneteenth June 19th Independence Day July 4th

Labor Day 1st Monday in September

Columbus Day 2nd Monday in October

Veteran’s Day November 11th

Thanksgiving Day 4th Thursday in November

Christmas Day December 25th

1.5.4 Operating Hours: The Government facility office hours, facility operating hours, and the Contractor support hour requirements often coincide, however, they may differ. Please refer to the following.

1.5.4.1 Government Facility Office Hours: The Government facility office hours are 0730 – 1630, Monday through Friday except U.S. Holidays identified in paragraph 1.5.3.1 above or when the Government facility is closed due to local or national emergencies, administrative closings, executive orders, or similar Government directed facility closings.

1.5.4.2 Government Facility Operating Hours: The Government facility operating hours occur between the hours of 0630 to 1900 Monday through Friday.

The Government facility is closed for operations during the recognized U.S. Holidays identified in paragraph 1.5.3.1 above.

The Government facility may close due to local or national emergencies, administrative closings, executive orders, or similar Government directed facility closings and will be communicated by the KO via the COR to the Contractor.

1.5.4.3 Contractor Support Hours: The Contractor shall provide support between the hours of 0730 – 1630, Monday through Friday provided the facility is open, operating, and the COR or designated representative (i.e., end-user) is present.

The Contractor shall maintain an adequate workforce at all times for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce is essential.

1.5.4.3.1 Contractor Work Plan: (Reserved)

1.5.5 Training Holidays: (Reserved)

1.5.6 Place of Performance: The work to be performed under this contract will be performed at Bldg 950 Jefferson Ave, Mods & Sims Lab, Fort Eustis, VA (government facility).

1.6 Security Requirements: The following information is provided on security related matters.

1.6.1 Security Program: The Contractor shall establish and maintain a Security Program that ensures full compliance with all security regulations, policies, and directives applicable to this contract. This program shall provide for the protection of all Government information, facilities, systems, and equipment. The program's procedures must include, but are not limited to:

safeguarding information; controlling access to secure areas; and the proper marking, handling, transmission, and storage of Government-provided data. The Contractor is responsible for promptly reporting all security incidents and shall coordinate with the COR to ensure all security actions and documentation, including requirements identified in the DD Form 254, are completed in a timely and accurate manner.

1.6.2 Personnel Security Clearance Requirements: The scope of work for this PWS does not require access to classified material nor IT networks. However, routine Background Checks are required to gain access to Fort Eustis and Bldg 950. Refer to the relevant paragraphs below for background check and suitability requirements to access Fort Eustis and Bldg 950. The Contractor is responsible for ensuring that every employee meets these requirements prior to accessing Government facilities, systems, or information. The Contractor shall manage all aspects of personnel security, including:

1.6.2.1 Verifying that personnel have the appropriate background investigations and suitability determinations.

1.6.2.2 Tracking and maintaining clearance status and initiating reinvestigations when required.

1.6.2.3 Immediately notifying the Government of any changes in personnel eligibility or adverse security information.

1.6.2.4 Ensuring all personnel comply with Government badging, registration, and visitor procedures at all times.

1.6.3 Installation Access: Access to U.S. installations, buildings and controlled areas is limited to personnel who meet fitness criteria and are properly authorized IAW installation access policy. Failure to submit required information/data and obtain required documentation or clearances will be grounds for denying access to U.S. installations, buildings and controlled areas. The Contractor shall ensure that any subcontractors used in performance of this contract comply with these requirements and that all employees of both the Contractor and any subcontractor utilized by the Contractor, are made aware of and comply with these requirements.

The Contractor shall be aware of and comply with the requirements associated with Installation Access Control. The Government is not liable for any costs associated with performance delays due solely to a firm’s failure to comply with Installation Access Control System (IACS) processing requirements.

The Contractor shall return installation passes to the issuing IACS when the contract is completed or when a Contractor employee no longer requires access.

1.6.3.1 Installation Pass Log: The Contractor shall provide the KO, via the COR, an Initial Installation Pass Log within three (3) days after contract award. The Pass Log format will be provided by the COR to the Contractor. Requested information is voluntary; however, failure to provide the information may result in denial of request or the refusal by the Security Forces Squadron to permit access to the Installation.

The log shall be updated as employees are added or removed and submitted to the COR within five (5) working days after any changes. The updated Installation Pass Log shall remain current and available at any time upon request by the Government.

1.6.3.2 Individual Termination or Expiration of Employment: The Contractor shall collect the installation access passes the same day employment of an individual has expired or has been terminated and shall return them to the issuing office within three (3) days of expiration/termination.

1.6.3.3 Contract Termination or Cancellation: Upon termination or cancellation of this contract, the Contractor shall collect all outstanding installation access passes and return them to the issuing office within three (3) days of termination/cancellation

1.6.3.4 Common Access Cards (CAC) and CAC Log: (Reserved).

1.6.4 Background Checks:

1.6.4.1 U.S. Citizen: Contractors are subject to U.S background checks. The Requiring Activity Manager will determine the extent of background checks required. The Contractor employee may begin performance of the contract after receiving a favorable local background check. The Contractor agrees to replace the employee should results of the background check, if required, be unfavorable as determined by the Requiring Activity Manager. The Contractor’s replacement of the employee with the unfavorable background check shall be within a timeframe provided by the Requiring Activity Manager. The Contractor shall also replace employees whose background check, during their tenure of employment, renders them with an unfavorable local or stateside background check, as determined by the Requiring Activity Manager. The Contractor shall forward a copy to the KO via the COR and the Requiring Activity Manager of each favorable background check within five (5) days of receipt by the Contractor, identifying such with the appropriate contract number. The Contractor shall forward a copy to the KO via the COR and the Requiring Activity Manager of each unfavorable background check within five (5) days of receipt by the Contractor, identifying such with the appropriate contract number. When the Government awards a non-personal services contract directly to an individual, the failure of the individual to provide a favorable background check would be grounds for termination.

1.6.4.2 Local Nationals and Third Country Nationals: As a minimum prior to beginning performance, Contractors employing third country nationals shall furnish the KO via the COR and the Requiring Activity Manager current documents required for working on a US installation, no later than five (5) days after contract award. Forwarding correspondence from the Contractors shall identify the associated contract number.

1.6.5 Physical Security: The Contractor shall safeguard all Government equipment, information, and property provided for Contractor use. At the close of each work period, Government facilities, equipment, and materials shall be secured IAW the Army Physical Security Program (AR 190-13).

1.6.6 Operations Security (OPSEC) Requirements: Contractor personnel shall adhere to facility security policies and restrictions. The Contractor shall immediately report suspicious activities to security personnel. Government issued access badges shall not be worn outside designated facilities where visible to the general public.

1.7 Key / Badge Control: NOTE: All references to keys include key cards.The Contractor shall establish and implement methods that ensure all keys issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. No keys issued to the Contractor by the Government shall be duplicated. The Contractor shall develop procedures covering key control that shall be included in the Contractor's Security Plan and/or the Contractor’s QCP. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any incidents of lost or duplicate keys to the KO thru the COR. In the event keys, other than master keys, are lost or duplicated, the Contractor shall, upon direction of the KO, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from payment due to the Contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the payment due to the Contractor. The Contractor shall prohibit the use of Government issued keys by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the KO. The Contractor shall establish and implement methods of ensuring that all lock combinations are not revealed to unauthorized persons. These procedures shall be included in the Contractor’s QCP.

1.8 Post Award Conference/Periodic Progress Meetings: The Contractor shall attend any post award conference convened by the contracting activity or contract administration office in accordance with FAR Subpart 42.5. The KO, COR, and other Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor's performance.

At these meetings the KO will apprise the Contractor of how the Government views the

Contractor's performance and the Contractor shall apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

1.8.1 The Contractor shall attend, participate in, and furnish input to scheduled and unscheduled meetings, conferences, and briefings that relate to the functions and services herein as required by the Government to provide effective communication and impart necessary information. Meeting attendees shall at times include Contractor managerial, supervisory, and other personnel knowledgeable of the subject matter. Meetings may start or end outside of regular duty hours.

1.9 Contracting Officer’s Representative (COR): The KO will appoint a COR whose identity will be provided to the Contractor. A designation letter states the responsibilities and limitations of the COR. The COR is not authorized to change any of the terms and conditions of the resulting order. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is not authorized to obligate the Government. If the work is not written in the contract, the COR is not authorized to request new work. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract, perform inspections necessary in connection with contract performance, maintain written and oral communications with the Contractor concerning technical aspects of the contract, issue written interpretations of technical requirements, including Government drawings, designs, specifications, monitor Contractor's performance and notifies both the KO and Contractor of any deficiencies, coordinate availability of Government property, and coordinate site entry of Contractor personnel.

1.10 Key Personnel: The Government considers the following as key Contractor personnel in support of this PWS: Project Manager, Lead Installation Technician, and a Site Lead. The Contractor shall provide the names, education, qualifications, and 2-3 past projects that reflect skills, roles, and end-results of tasks similar to those in this PWS. These shall be submitted to the KO no later than five (5) days after contract award. Any of these three personnel shall have full authority to act for the Contractor on all contract matters relating to daily operations in support of this PWS. They shall be available to the Government between 0700 – 1630 Monday through Friday.

1.10.1 Project Manager (PM) serves as the primary point of contact for the Government and oversees all logistical aspects and safety protocols in support of this PWS. The PM shall have a blend of technical knowledge regarding critical power infrastructure, safety compliance, managing subcontractors, and mitigating any potential downtime during transition from the existing UPS to the new UPS. This person can double as the Site Lead if necessary.

1.10.1.1 Education: A technical degree or relevant trade certification is beneficial but less critical than experience. Project Management Professional (PMP) certification is desirable but not mandatory.

1.10.1.2 Experience: Minimum of 5-7 years of experience managing complex electrical or data center infrastructure projects. Must be capable of developing a detailed project and safety plan. If the Project Manager is also proposed as the Site Lead, he shall be physically present on-site during the de-installation, installation, and commissioning phases of the project and perform duties as identified in paragraph 1.10.3 below. He will be the primary point of contact for the Government's technical representative and will have the authority to make decisions regarding the on-site execution of the project.

1.10.2 Lead Installation Technician (Lead Technician): Responsible for all electrical connections, including hardwiring the UPS and battery packs to the building's electrical system, and ensuring all work complies with national and local electrical codes. This individual performs the final power-up and testing. This person can double as the Site Lead if necessary.

1.10.2.1 Education: Must be a Licensed Journeyman or Master Electrician. Manufacturer certification or documented training from APC (or a similar major UPS brand) on installing enterprise-level systems is highly recommended. A technical degree or relevant trade certification is beneficial but less critical than experience. Project Management Professional (PMP) certification is desirable but not mandatory.

1.10.2.2 Experience: Minimum of five (5) years of experience with commercial and industrial electrical installations, including specific, verifiable experience with high-capacity (10kVA or greater) UPS systems. If the Lead Installation Technician is also proposed as the Site Lead, he shall be physically present on-site during the de-installation, installation, and commissioning phases of the project and perform duties as identified in paragraph 1.10.3 below. He will be the primary point of contact for the Government's technical representative and will have the authority to make decisions regarding the on-site execution of the project. He must have a minimum of two (2) years of documented supervisory experience leading installation teams and acting as the primary customer point of contact on a job site.

1.10.3 (Dedicated) Site Lead: If a dedicated Site Lead is provided, they are responsible for the direct supervision of all on-site activities and serves as the primary point of contact for the Government during the execution of the work. The Site Lead shall be physically present on-site at all times while work is being performed. They are responsible for executing the Project and Safety Plan and have the authority to make decisions regarding the on-site execution of the project.

1.10.3.1 Education: Must possess expert-level knowledge of job site safety protocols, including National Fire Protection Association (NFPA) 70E and Occupational Safety and Health Administration (OSHA) standards. A current Master Electrician license is strongly preferred; a Journeyman Electrician license is required.

1.10.3.2 Experience: A minimum of seven (7) years of hands-on experience in commercial electrical installation, including at least three (3) years in a supervisory role such as a Foreman or Site Lead. Must have experience supervising projects involving high-capacity UPS or similar critical power systems.

1.11 Identification of Contractor Employees: All Contractor personnel attending meetings, answering Government telephones, and working in other situations where their Contractor status is not obvious to third parties must identify themselves, to include proper marking of signature blocks in correspondence, to avoid creating an impression in the minds of members of the public that they are Government officials. The Contractor shall ensure that all documents or reports, produced by Contractors are suitably marked as Contractor products or that Contractor participation is appropriately disclosed.

1.12.1 (Reserved)

1.12.2 Contractor Identification Badges: Contractor personnel must clearly display government-issued badges during the performance of this PWS.

1.13 Contractor Travel: (Reserved)

1.14 Other Direct Costs (ODCs): (Reserved)

1.15 Data Rights: The Government has unlimited rights to all documents and materials produced under this contract. All documents and materials, to include the source codes of software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership and copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the Contractor without written permission from the KO. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

1.16 Non-Disclosure Requirements: (Reserved)

1.17 Protection of Government and Contract Information: Per Public Use Notice of Limitations stated by Defense imagery Management operations Center and contained at www.dma.mil/Services/Visual-Information/References/Limitations/ the Contractor shall not cite any information (e.g., contract information, pictures, locations, etc.) obtained through this contract on any hard copy or digital marketing tools to include its company website.

1.18 Non-Disclosure Statements: (Reserved)

1.19 Organizational Conflict of Interest (OCI): Contractor and subcontractor personnel performing work under this contract may receive, have access to, or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent OCI as defined in FAR Subpart 9.5. The Contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI. The Contractor’s OCI Mitigation Plan will be determined to be acceptable solely at the discretion of the KO. In the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

http://www.dma.mil/Services/Visual-Information/References/Limitations/

1.20 Phase In /Phase Out Period: (Reserved)

1.21 Safety: The following provides information pertaining to Safety and Accident Prevention:

1.21.1 Safety Laws and Regulations: The Contractor shall comply with FAR 52.236-13, Accident Prevention (November 1991) and applicable references contained therein (e.g., U.S.

Army Corps of Engineers Safety and Health Requirements Manual (EM 385-1-1))

The requirements under FAR 52.236-13 and specifically EM 385-1-1 include, but are not limited, to the following:

(a) Before initiation of work at the job site, the Contractor will submit a written proposed plan for implementing an Electrical Safety Plan (ESP)/Accident Prevention Plan (APP), for the specific work and hazards associated with this PWS using the standards of Chapter 11, EM 385-1-1. The ESP/APP will be reviewed for acceptance by designated Government personnel.

Navigate to EM 385-1-1 at www.usace.army.mil; 'Resources/Library/Publications'.

(b) Before beginning each activity involving a type of work presenting hazards not experienced in previous project operations or where a new work crew or subcontractor is to perform work, activity hazard analysis (AHA) shall be prepared by the Contractor performing the work activity.

(c) The Contractor shall require subcontractors to submit their plan of operations showing methods they propose to use in accomplishing major phases of work;

(d) The Contractor shall discuss the plans in conferences convened by the KO prior to starting work on each major phase of operation. Plans shall include all pertinent information such as layout of haul roads, access roads, storage areas, electrical distribution lines, methods of providing minimum exposure to overhead loads, and methods of access to work areas. The plan for accomplishing the initial work phase shall be submitted within five (5) days after award of the contract. Plans for subsequent major phases of work shall be submitted no later than fifteen (15) calendar days prior to initiation of work on each major phase; and

(e) In all areas where construction, demolition, alteration, building, or similar related activities take place, the Contractor shall have the following minimum personal protective clothing and equipment requirements in place for any person working on or visiting the site:

(i) Short sleeve shirt;

(ii) Long trousers;

(iii) Steel-toed safety boots; and

(iv) Hard hat.

http://www.usace.army.mil/

1.21.1.1 In addition to other requirements for accident prevention specified in this PWS, the Contractor shall comply with all Federal and State requirements governing safety and health protection on construction sites and other applicable occupational safety codes.

The Contractor shall indicate its plan for compliance considering conditions of the work described by the design, technical proposal, operational activities of the Government or others in the area of the work, identification of the coordinator, and implementation of all other accident prevention provisions of this contract.

1.21.1.2 (Reserved)

1.22 Environmental Compliance: The following provides information on Environmental Compliance.

1.22.1 Environmental Compliance Plan and Program: The contractor shall comply with all federal, state, and local laws and regulations concerning hazardous waste disposal, including but not limited to the Resource Conservation and Recovery Act (RCRA) and the Virginia Department of Environmental Quality (DEQ) regulations.

Proper Handling and Storage: The contractor must handle and store all batteries in accordance with Environmental Protection Agency (EPA) and Department of Environmental Quality (DEQ) regulations to prevent leaks and spills. This includes storing batteries upright on an impermeable, curbed surface and separating damaged batteries into leak-proof containers.

Certified Recycling: The contractor must use an EPA-permitted recycling facility for the disposal of all lead-acid batteries.

Transportation Requirements: The contractor must adhere to Department of Transportation (DOT) regulations for the transport of hazardous materials (49 Code of Federal Regulations (CFR) Parts 171-180). This includes proper packaging, labeling, and use of a bill of lading or hazardous waste manifest as required.

Documentation and Reporting: The contractor must provide the government with complete documentation of the disposal process, including manifests, bills of lading, and certificates of disposal.

Spill Response: The contractor must have a spill response plan in place and be responsible for the cleanup of any spills that may occur during the handling, storage, or transport of batteries.

1.23 Required Training: The following provides information on training requirements.

1.23.1 Anti-Terrorism (AT) Level I Training: All Contractor employees, including subcontractor employees, who are employed under the contract, shall complete AT Level I Training within three (3) calendar days after contract award date or effective date of incorporation of this requirement into the contract, whichever applies. The Contractor shall submit certificates of completion for each affected Contractor employee and subcontractor employee to the COR (or to the KO, if a COR is not assigned) within three (3) calendar days after completion of this training by all employees and subcontractor personnel. AT Level I awareness training is available at https://jkodirect.jten.mil.

If training cannot be conducted on the website, the Contractor shall coordinate with the COR who will contact the local AT Officer at their assigned location for classroom training.

Contractor personnel completing training in the classroom will receive a certificate or the training attendance roster signed by the AT Officer. Verification of the training shall be provided to the COR within three (3) calendar days after completion of the training.

1.23.2 OPSEC Training: (Reserved)

1.23.3 iWATCH Training: (Reserved)

1.23.4 Information Assurance (IA) Training (Reserved)

1.23.5 Personally Identifiable Information (PII): (Reserved)

1.24 (Reserved)

1.24.1 (Reserved)

1.24.2 (Reserved)

1.24.3 (Reserved)

1.25 Notice to Proceed: (Reserved)

1.26 Electromagnetic Compatibility Directive: (Reserved)

1.27 Government Property and Services: (Reserved)

1.28 Conventional Forces Europe (CFE) Treaty Verification Inspection: (Reserved) https://jkodirect.jten.mil/

PART 2

DEFINITIONS & ACRONYMS

2. Definitions and Acronyms

2.1 Definitions: Although not inclusive of every term used within this PWS, the following provides a list of definitions used throughout this PWS and commonly used in the acquisition field.

Contracting Officer – means a person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings on behalf of the Government. Note: The only individual who can legally bind the Government.

Contracting Officer's Representative (COR) – As defined in DFARS 202.101, means an individual designated and authorized in writing by the KO to perform specific technical or administrative functions. DoD Instruction (DoDI) 5000.72, Part II Definitions states the following when defining a COR: “Defined in subpart 202.101 of Reference (f). Any individual delegated responsibilities pursuant to subpart 1.602-2 of Reference (e), regardless of local terminology, must be certified in accordance with this instruction. For example, local terminology can be COR, KO’s technical representative, technical point of contact, technical representative, alternate COR, administrative COR, assistant COR, line item manager, task order manager, quality assurance personnel, quality assurance evaluator, or COR management.” In addition, Army Regulation 70-13, Chapter 2, paragraph 2-2g, states, in part, the following when providing other surveillance support personnel to assist the COR when needed, “…These other surveillance support personnel may serve as on-site representatives of the COR in performance of actual contract surveillance if they meet all COR requirements and have been appointed by the KO as alternate CORs.”

Contractor – means a supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

Contractor-acquired Property - means property acquired, fabricated, or otherwise provided by the Contractor for performing a contract and to which the Government has title.

Day – means, unless otherwise specified, a calendar day.

Defective Service – means a service output that does not meet the standard of performance associated with the Performance Work Statement.

Deliverable – means anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

Government-furnished Property – As reflected in FAR 52.245-1, Government-furnished Property “means property in the possession of, or directly acquired by, the Government and subsequently furnished to the Contractor for performance of a contract. Government-furnished property includes, but is not limited to, spares and property furnished for repair, maintenance, overhaul, or modification. Government-furnished property also includes contractor-acquired property if the contractor-acquired property is a deliverable under a cost contract when accepted by the Government for continued use under the contract

Government Property - means all property owned or leased by the Government.Government property includes both Government-furnishedand Contractor-acquired property. Government property includes material, equipment, special tooling, special test equipment, and real property. Government property does not include intellectual property and software.

Property Administrator - means an authorized representative of the KO appointed in accordance with agency procedures, responsible for administering the contract requirements and obligations relating to Government property in the possession of a Contractor.

High Level Objective (HLO) – means a key overarching result-based objective for a project necessary to achieve the project’s vision. HLOs are similar to Level 2 in a Work Breakdown Structure. Each HLO may contain several statements to flesh out the areas necessary to meet the objective.

Physical Security – means that part of security concerned with physical measures designed to safeguard personnel; to prevent unauthorized access to equipment, installations, material, and documents; and to safeguard against espionage, sabotage, damage, and theft.

Quality Assurance – (or Government contract quality assurance) means the various functions, including, inspection, performed by the Government to determine whether a Contractor has fulfilled the contract obligations pertaining to quality and quantity.

Quality Control – means all necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

Statement – means the specific results-based activities required to satisfy HLOs. A statement contains a result, the context of the statement, and the required action(s). Statements focus on “what” is to be accomplished; however they are not prescriptive in describing “how” the outcome is to be achieved. Each HLO may have several statements to flesh out the areas necessary to meet the objective. Statements are similar to Level 3 in a Work Breakdown Structure.

Subcontractor – means one that enters into a contract with a prime Contractor. The Government does not have privity of contract with the subcontractor.

Work Day - The number of hours per day the Contractor provides services in accordance with the contract.

Work Week - Monday through Friday, unless otherwise specified.

2.2 Acronyms: Although not inclusive of every term used within this PWS, or that may be included in an acquisition, the following provides a list of acronyms commonly used in the acquisition field.

AR Army Regulation AT Anti-terrorism COR Contracting Officer’s Representative DA Department of the Army EM Engineer Manual IA Information Awareness IAC Installation Access Control KO Contracting Officer Mods Models PII Personally Identifiable Information PRS Performance Requirements Summary PWS Performance Work Statement QCP Quality Control Program RA Requiring Activity Sims Simulations UPS Uninterruptible Power Supply

PART 3

GOVERNMENT PROPERTY (GP) AND SERVICES

3. Government Property and Services

3.1 Services: (Reserved)

3.2 Facilities: (Reserved)

3.3 Utilities: (Reserved)

3.4 Equipment: (Reserved)

3.5 Special Tooling and Test Equipment: (Reserved)

3.6 Materials: (Reserved)

3.7 Training: (Reserved)

3.8 Common Access Cards (CAC): (Reserved)

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. Contractor Furnished Property and Services

4.1 General: The Contractor shall provide all personnel, equipment, labor, materials, tools, supervision, and other necessary services as described in this PWS to disconnect and dispose of old UPS’; hardwire install, and connect customer supplied UPS’ in the Mods & Sims Lab located in Building 950, Fort Eustis, VA.

4.2 Secret Facility Clearance: (Reserved)

4.3 Materials: The Contractor shall provide all specialized or safety equipment or tools in support of this PWS. These include, but not limited to, lockout/tagout supplies and devices, personal protective equipment (PPE), material handling equipment for individual lifting and transfer of UPS’ and/or batteries from work location to transport vehicle(s); ladders, hand tools, specialized tools such as torque wrenches, terminal wrenches; and all associated/miscellaneous supplies such as wiring, connectors, and rack-mounting hardware.

4.4 Vehicles and Equipment: The Contractor shall provide all necessary vehicles and material handling equipment to perform the work described in this PWS. All Contractor provided vehicles and equipment present a neat, professional appearance. Contractor's vehicles and equipment used in the performance of this contract shall meet all traffic, safety, and environmental requirements. Vehicles and equipment found to be unsafe shall be removed from the installation and replaced. The Contractor shall not use any Government-owned tools, materials, or parts to maintain Contractor vehicles and equipment without prior written approval of the KO.

4.5 Background Checks): The Contractor shall provide Background Checks in accordance with this PWS and as determined by the Government.

PART 5

SPECIFIC TASKS

5.1 Basic Services: The Contractor shall provide all personnel, equipment, labor, materials, tools, supervision, and other necessary services as described in this PWS to disconnect and dispose of old UPS’; hardwire install, and connect customer supplied UPS’ in the Mods & Sims Lab located in Building 950, Fort Eustis, VA. The installed system will provide backup power to critical mods and sims systems in the event of power loss or power interruption.

5.2 Tasks:

5.2.1 Disconnect and dispose of identified UPS' and batteries.

STD: Adheres strictly to safety protocols, environmental regulations, and industry best practices.

AQL: 100% compliant

5.2.2 Inspect current wiring, circuit breakers, and power distribution to ensure safe connection of new UPS.

STD: Existing infrastructure complies with manufacturer specifications, national and local electrical codes, and industry best practices to ensure a safe and reliable installation.

AQL: 100% compliant

5.2.3 Install and connect customer-supplied UPS and batteries.

STD: Ensure the installation is safe, reliable, and compliant with manufacturer specifications, building electrical codes, and industry best practices from initial inspection to final commissioning.

AQL: 100% compliant

5.2.4 Test UPS operation in normal, bypass, and battery modes.

STD: Tests are performed by qualified personnel, results are documented, and the unit's performance meets or exceeds the manufacturer's specifications ensuring the UPS will protect critical load(s) under all operating conditions.

AQL: 100% compliant

5.2.5 Verify input/output voltages, frequency, and load readings are within manufacturer specifications.

STD: Confirm and document that all electrical parameters of the UPS are operating within the manufacturer's published specifications under a stable load ensuring the UPS is receiving appropriate power, providing protected power, and operating within its designed capacity.

AQL: 100% compliant

5.2.6 Provide operation and maintenance training to the end-user, if required.

STD: Training is tailored to the user's level of technical understanding, covers all essential aspects of safe operation and basic maintenance, and is confirmed by the user's ability to demonstrate understanding. End result ensures the end-user can monitor the equipment, respond to common alarms, and know when to escalate issues to qualified service personnel.

AQL: If required

5.3 Service Contract Reporting: N/A

PART 6

APPLICABLE PUBLICATIONS

6. Applicable Publications (Current Editions): The following publications, manuals, regulations, etc. are mentioned in this PWS and are listed below.

6.1.1 Department Of Defense Contract Security Classification Specification (DD Form 254)

6.1.2 Department of Defense Security Agreement (DD Form 441)

6.1.3 National Industrial Security Program Operating Manual (DoD 5220.22-M)

6.1.4 Installation Access Control System (AE Reg 190-16)

6.1.5 The Army Physical Security Program (AR 190-13)

6.1.6 U.S. Army Corps of Engineers Safety and Health Requirements Manual (EM 385-1-1)

6.1.7 Information Assurance Training Certification and Workforce Management Directive

(DoDD 8570.01)

6.1.8 Army Cybersecurity (AR 25-2)

6.1.9 Electromagnetic Compatibility (EMC) Directive (2004/108/EC)

6.1.10 Property Accountability Policies (AR 735-5)

6.1.11 Joint Base Langley / Eustis (JBLE) Form 1, Base Access Request Form

TECHNICAL EXHIBIT A

Performance Requirements Summary (PRS)

Performance Objective

Standard Performance

Threshold Incentive/Disincentive

5.2.1 Disconnect and

dispose of identified UPS' and batteries.

Adheres strictly to safety protocols, environmental regulations, and industry best practices.

100% compliant

In the case of a noncompliance, trends of less than acceptable performance may result in the issuance of a Corrective Action Report

(CAR).

5.2.2 Inspect current

wiring, circuit breakers, and power distribution to ensure safe connection of new UPS

Existing infrastructure complies with manufacturer specifications, national and local electrical codes, and industry best practices to ensure a safe and reliable installation.

less than acceptable performance may result in the issuance of a Corrective Action Report

(CAR).

5.2.3 Install and

connect customer-supplied UPS and batteries.

Ensure the installation is safe, reliable, and compliant with manufacturer specifications, building electrical codes, and industry best practices from initial inspection to final commissioning.

100% Compliant In the case of a noncompliance, trends of less than acceptable performance may result in the issuance of a Corrective Action Report

(CAR).

5.2.4 Test UPS

operation in normal, bypass, and battery modes.

Tests are performed by qualified personnel, results are documented, and the unit's performance meets or exceeds the manufacturer's specifications ensuring the UPS will protect critical load(s) under all operating conditions.

less than acceptable performance may result in the issuance of a Corrective Action Report

(CAR).

5.2.5 Verify

input/output voltages, frequency, and load readings are within manufacturer specifications.

Confirm and document that all electrical parameters of the UPS are operating within the manufacturer's published specifications under a stable load ensuring the UPS is receiving appropriate power, providing protected power, and operating within its designed capacity.

less than acceptable performance may result in the issuance of a Corrective Action Report

(CAR).

TECHNICAL EXHIBIT B

DELIVERABLES SCHEDULE

Deliverable Frequency # of Copies Medium/Format Submit To

A.001 Quality Control Plan (para 1.5.1)

Once within 10 days after contract award

One Electronic delivery via email using Microsoft Office Word or Power Point

To the KO through the

COR

A.002 Installation Pass Log (para 1.6.3.1)

Initial: within three (3) days after contract award.

Changes: within five (5) days of change

One Electronic delivery via email using Microsoft Office Word or Power Point

To the KO

A.003 Individual Termination or Expiration of Access Badge (para 1.6.3.2)

Within three (3) days after expiration or termination

One Information email

To the KO

A.004 Contract Termination or Expiration of Access Badge (para 1.6.3.3)

Within three (3) days after expiration or termination

One Information email

To the KO

A.005 Unfavorable Background check (para 1.6.4.1)

Within five (5) days of receipt by Contractor

One Electronic delivery via email with informational attachments and/or MFR using Microsoft Word

To the KO

A.006 Employment of Local and Third Country Nationals (para 1.6.4.2)

Within five (5) days of contract award.

One Electronic delivery via email with informational attachments

To the KO

A.007 Key Personnel (para 1.10)

NLT five (5) days after contract award.

One Electronic delivery via email with

To the KO

Deliverable Frequency # of Copies Medium/Format Submit To informational attachments

A.008 Accident Prevention Plan (para 1.21.1)

Within ten (10) days of contract award.

One Electronic delivery via email with informational attachments

To the KO

A009 Certs of Completion – AT1 Training

Within three (3) days of completion of training

One Electronic delivery via email with Certs attached

To the KO

ATTACHMENT 1

ESTIMATED WORKLOAD DATA

Item Category Notes

1 Specialized Labor Two licensed electricians for three 8-hour days (Journeyman or Master Electrician).

2 General Labor

Two General Laborers for three 8-hour days for site prep, cleanup, and assisting Specialized Labor

3 Materials

All necessary electrical wiring, conduit, connectors, breakers, and other components for a hardwired installation of a 20kVA UPS.

4 Tools/Equip Rental of specialized equipment, such as a server lift or pallet jack, to safely move and position UPS and battery packs.

5 Disposal Can vary depending on embedded services

6 Supervision & Engineering Vendor project management, planning, and oversight provided by the contractor.

7 Contingency Standard allowance for unforeseen complications during the project.