RFQ TM Custodial Service.pdf

DEPARTMENT OF COMMERCE OAM-SSPO

RFQ – Table Mountain Custodial Service

REQUEST FOR QUOTATION:

Table Mountain Custodial Services

FOR

National Telecommunications and Information Administration (NTIA)

Institute for Telecommunications Sciences (ITS) Facilities

Table of Contents

1.0 General Instructions

2.0 Communications and Questions

3.0 Quotation Organization

3.1 Technical Contents

3.2 Price

4.0 Evaluation Factors

5.0 Provisions and Clauses Applicable To This Solicitation

Clauses Incorporated by Reference

6.0 Applicable Attachments

a. Statement of Work

Purchase Order Firm-Fixed-Price Simplified Acquisition Procedures

1.0 General Instructions

This Request for Quotation (RFQ) will result in a issued in accordance with . This RFQ is 100% set-aside for small business vendors. Offers shall be submitted in electronic format to:

Agency Contact: Jacqueline Brown (JBrown4@doc.gov) and Blen Gabriel @ Bgabriel.doc.gov

Quotations Due Date: Tuesday 15SEP2026 at 3:00 PM EST Quotations are valid for 120 calendar days unless otherwise stipulated by the Offeror.

Hard copies will not be accepted.

In response to this RFQ, the Offeror shall prepare a detailed quotation for meeting all stated requirements and comply with the following limitations and characteristics:

• Do not include marketing materials

• Margins (Top, Bottom, Right and Left) no smaller than 1" (headers and footers are allowed in the margins)

• Submission shall be provided in electronic format only

• Arial size 11 font or Times New Roman 12 font shall be used

• Offers shall be submitted in a format readable by Microsoft (MS) Word 2007, MS Excel

2007, (or later) or in text searchable PDF format, as applicable.

• Quotations shall be limited to a total of 5 Pages. Technical Quotation (4) and (1) Page for

Experience and Price Quotation (submitted on the attached Price Sheet). Quotations shall be subdivided into sections/electronic files as follows: Section 1 Technical Quotation, Section 2 Price Quotation and Section 3 Experience.

SITE VISIT: Participation in the site visit is mandatory for all Offerors. The site visit is scheduled for Thursday, SEP 10, 2026 at 10:00AM – 12:00 PM MST. Meet at the West gate to Table Mountain is located at 8600 N. 39th Street, Longmont, CO 80503. Attendance is required to ensure a clear understanding of the project requirements and site conditions before submitting a quotation. Failure to attend will result in disqualification from the bidding process. Please send an email confirming attendance and the POC information to JBrown4@doc.gov and BGabriel@doc.gov no later than Wednesday Sep 9, 2026 at 2pm MST .

2.0 Communications and Questions

Communications shall be conducted electronically by e-mail to the Agency Contact.

The due date for communications and questions concerning this RFQ is Friday 11SEP2026 at 11:00AM MST. Questions received after the cut-off date will NOT be considered.

mailto:JBrown4@doc.gov mailto:JBrown4@doc.gov%20and%20 mailto:JBrown4@doc.gov%20and%20 mailto:BGabriel@doc.gov%20no%20later%20than%20Wednesday%20Sep%209,%202026%20at%202pm%20MST%20.

Any information given to one Offeror concerning this requirement will be furnished at the same time to other prospective Offerors, if that information is necessary in submitting offers, or if lack of it would be prejudicial to the other prospective Offerors.

3.0 Quotation Organization

Quotation materials shall be organized as follows:

Volume 1 – Technical Quotation (4 Pages)

Volume 2 – Price (See price sheet)

Volume 2 – Experience (1 Page)

Quotation shall meet all the constraints set forth in the Statement of work.

Submit electronic file(s) via the Directly via email to: Jbrown4@doc.gov and bgabriel@doc.gov

3.1 Technical Contents – Volume 1

Conformance of the proposed items/services to the technical requirements set forth in the Statement of Work It shall indicate the firm’s capabilities and the means used to satisfy the requirements stated in the attached Statement of Work.

The Technical quote shall demonstrate the quoter’s ability to meet all requirements of the RFQ and Statement of Work. At a minimum, the technical quote shall include:

1. Technical Approach – A brief description of how the quoter will perform the required custodial services including recurring cleaning, restroom service, kitchenette cleaning, supply replenishment, window cleaning, and deficiency correction.

2. Cleaning Schedule – A proposed cleaning schedule showing how the quoter will complete twenty-four recurring cleanings per year and twice-yearly window cleaning.

3. Staffing and Supervision – A brief description of staffing, supervision, and quality control procedures.

4. Supplies and Products – Confirmation that the quoter will provide all labor, materials, tools, equipment, transportation, and supervision required. The quoter shall also confirm that the product ingredients lists and Safety Data Sheets will be provided before product use.

5. Compliance Statement – A statement confirming that the quoter accepts and will comply with all requirements of the RFQ and SOW.

3.2 Technical Contents – Price Quote

The price quote shall include a firm-fixed price for the required services. The offeror shall provide a price that reflects their proposed solution to the government requirements. The price to perform the work or deliver the specified product, shall be for a period of performance and/or delivery requirements as identified in the Statement of Work. The Offeror’s pricing shall be in accordance with its current Proposed Open-Market Pricing.

mailto:Jbrown4@doc.gov mailto:bgabriel@doc.gov

3.3 Experience

Experience – Evidence that the quoter has at least two years of general experience in custodial, janitorial, or similar facility cleaning services.

4.0 Evaluation Factors

The Government will issue a Firm-Fixed-Price Purchase Order resulting from this RFQ to the responsible Offeror using the Lowest Priced Technically Acceptable basis.

The following factors will be used to evaluate quotations.

(1) Technical Acceptability

(2) Price

(3) Experience

Technical factors will be evaluated on an acceptable/unacceptable basis. A quote must receive an acceptable rating for all technical acceptability criteria to be eligible for award.

Quotations that failing to demonstrate compliance as listed may be rated Technically Unacceptable.

Price will be evaluated for reasonableness. Award will be made to the responsible quote with the lowest evaluated price whose quote is technically acceptable.

5.0 Provisions and Clauses Applicable To This Solicitation

Clauses Incorporated by Reference

28.306 Insurance under fixed-price contracts (NOV 2025)

52.203-3 Gratuities (APR 1984) 52.204-8 Annual Representations and Certifications (JAN 2025) (DEVIATION FEB 2025) 52.215-1 Type of Contract (Deviation 2026-O0038) 52.212-5 Contract Terms and Conditions Required to Implement Statues or Executive Orders – Commercial Products and Commercial Services (JAN 2025) (DEVIATION FEB 2025) 52.217-8 Option to Extend Services (Nov 1999) 52.217-9 Option to Extend the Term of the Contract (Mar 2000) 52.219-6 Notice of Total Small Business Set-Aside (Deviation Date) 52.252-1 Solicitation Provisions Incorporated by Reference 52.222-41 1352.201-70

Service Contract Labor Standards Contracting Officer’s Authority (Apr 2010)

1352.209-73 Compliance with Laws (Apr 2010) 1352.209-74 Organizational Conflict of Interest (Apr 2010) 1352.213-70 Evaluation Utilizing Simplified Acquisition Procedures (Apr 2010) 1352.246-70 Place of Acceptance (Apr 2010)

All Open Market Proposed Pricing ☐ Parent contract clauses shall apply to this order.

☒ Open Market order clauses, Terms and Conditions.

6.0 Applicable Attachments

a. SOW

b. Pricing Template