RFQ Silviculture.pdf

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REQUEST FOR QUOTES

Silvicultural Services Contract

Confederated Tribes of Coos, Lower Umpqua, and Siuslaw Indians

Quotes Due: April 21, 2026

DESCRIPTION: The Confederated Tribes of Coos, Lower Umpqua and Siuslaw Indians (“CTCLUSI” or “Tribe”) seeks qualified contractors to furnish all equipment and labor to perform silvicultural work on CTCLUSI forest lands. This includes, but is not limited to, vegetation clearing, slash treatment, planting and herbicide application in accordance with the terms of the Sample Contract and the attachments to this Request for Quotes.

LOCATION: Quotes are being solicited primarily for the Lake, Smith and Tioga tracts but also may occur on other Tribal lands as needed.

METHOD OF AWARD: Competitive procedures were used in establishing this Silvicultural Services Contract. CTCLUSI will select multiple contractors per tract based on evaluation of quotations and responses for 1) proximity to work areas 2) verifiable experience successfully performing similar work, and 3) price. The Tribal government reserves the right to make no awards. No further competition is required at the work order level. Work orders may be awarded solely based on established pricing and contractor availability.

Proposal Requirements Interested firms shall submit proposals that include:

1. Schedule of Items (see template below) for one or all of the Tracts (Lake Tract, Smith Tract, Tioga Tract).

2. Provide a Statement of Qualifications, including licensing, insurance, and current and past projects over the last three years. Include the owners/agencies, description of projects, cost, reference contact information, and any other information. Selected proposers must maintain appropriate insurance and licenses.

Provide the number of individual crew members (crew size) for brushing, chainsaw work (fuel reduction/PCT), slash treatment, planting, backpack spraying, fire line construction, and any other applicable activities.

Evaluation Criteria Proposals will be evaluated based on:

Evaluation criteria Maximum Points 1.Proximity to Work Areas 10 2.Capacity and Qualifications 20

3. Relevant Successful Experience 20

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Quote materials and per-bid questions may be submitted by email to:

Procurement team, procurement@ctclusi.org Kyle Terry, Field Forester, kterry@ctclusi.org

All questions must be received by April 15, 2026, at 2:00 pm PST.

Unit prices shown on the individual Schedule of Items are effective from the date of award through May 1, 2028.

CTCLUSI encourages participation from certified Indian-owned firms in accordance with the Indian Self-Determination Act. Indian and Tribal preference shall be given in accordance with applicable laws and policies. Contractors may quote on any or all of the individual three tracts as identified within the Schedule of Items. Multiple tracts may be awarded to the same contractor.

Lake Creek Tract (Tract 1) o T15S R07W Sec. 10, 13-16, 22-24, 26 o 4957 acres

Smith River Tract (Tract 2) o T 20S R09W Sec. 1, 12, 13, 24 o T 20S R10W Sec. 7, 8, 17, 18, 19-21 o 4933 acres

Tioga Tract (Tract 3) o T 27S R09W Sec. 9, 10, 14, 15, 22-24, 26, 27 o 4565 acres

CONTRACT TYPE AND CONTRACT PERIOD: Multiple Silvicultural Services Contracts will be awarded in response to this solicitation. “Work Orders” are simplified methods of filling anticipated repetitive needs for supplies or services by establishing “charge accounts” with qualified sources. The intent is to establish a pool of vendors who can provide silvicultural services for the identified tribally owned tracts.

The Period of Performance of each Silvicultural Services Contract ends May 1, 2028.

The Tribe reserves the right to cancel this solicitation at any time, modify or extend submission deadlines, accept or reject any or all proposals in whole or in part, to waive informalities or irregularities in proposal submissions, negotiate contract terms and conditions with the selected proposer, and to award the contract in the best interest of the Tribe.

mailto:procurement@ctclusi.org mailto:kterry@ctclusi.org

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QUOTE SHEET TEMPLATE: List rates for each type of work. Specifications will be included in the Scope of Work in the individual Work Order.

Quote Form

Category Activity Unit Cost

Vegetation Clearing

Mastication up to 4" diameter (skid steer or excavator) Hr

Mastication up to 8" diameter (skid steer or excavator) Hr

Chainsaw work up to 7" DBH/diameter (PCT, fuel reduction)

Hr

Manual brushing/mulching of small or non-woody vegetation using metal blade

Hr

General Vegetation Clearing Work LS

PER

ORDER

Slash Treatment

Chipper up to 4" (hourly rate for chipper only) Hr

Chipper up to 8" (hourly rate for chipper only) Hr

General labor (chipping, piling, pile covering, pile burning) Hr

Mechanized piling using excavator Hr

General Slash Treatment Work LS

Planting Install 1-2 yr old bare root plants Hr

Install 1 gallon containerized plants Hr

Install plugs Hr

Harvest 48-inch pole cuttings Hr

Install 48-inch pole cuttings Hr

Hand or crank broadcast seeding and dry straw mulching Hr

Install seedling protection Hr

General Planting Work LS

Herbicide Application

Pesticide application crew person (backpack spraying) Hr

ATV-based spot/area herbicide application Hr

Commercial applicator and truck Hr

Roadside spraying Hr

Broadcast spraying Hr

UAV/UAS herbicide application Hr

General Herbicide Application Work LS

Misc. Foreman/Labor Type 1 Hr

Foreman/Labor Type 2 Hr

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Tree climbing w/out saw work Hr

Tree climbing w/ saw work Hr

Transport extra materials Hr

Fire watch Hr

Fire line/trail construction Hr

Portable cold storage Day

Truck to pull cold storage Hr

Mountain beaver control (trapping/toxicants) Hr

Other (describe) Hr

Other (describe) Hr

Equipment Type 1 (describe) Hr

Type 1 Mobilization Hr

Type 2 (describe) Hr

Type 2 Mobilization Hr

Type 3 (describe) Hr

Type 3 Mobilization Hr

Type 4 (describe) Hr

Type 4 Mobilization Hr

*Materials Native seed mix cost plus

Native, weed-free straw

Plastic, flagging, fuel for burning

Chemicals

Other (describe)

* CTCLUSI will reimburse Contractor at cost plus a percentage for surfactants, herbicides, dyes, seed, straw and other materials when they are included in an approved Work Order. Contractor is not entitled to reimbursements for expenses not included in the Work Order. Material costs not included in the Work Order are considered incidental to completion of the work.

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Work Task Descriptions Specifications will be included at the Work Order level. The descriptions of work tasks outlined below are examples for the purpose of bidding. However, these general descriptions will be modified or replaced by the specifications described in Work Orders.

Cost plus a percent items. Items that are listed in the Materials section of the Quote Form will be purchased by the contractor. Invoices will be submitted to CTCLUSI and a percentage above the cost to contractor will be paid to the Contractor by CTCLUSI. WRITE THE PERCENTAGE ADDED TO CONTRACTOR COST IN THE QUOTE FORM (Example:

5%).

A. Vegetation Clearing

- Mastication up to 4” diameter. Will primarily be used for fuels reduction using off road capable excavator or skid steer with flail, mulching or masticating attachment. The objective of this activity is to break up continuous fuel load that is less than 4” in diameter between ground level and tree canopies, often along roads.

- Mastication up to 8” diameter. Description is identical to the above except for the increase in maximum removed tree diameter up to 8". This may involve different equipment and distinct rates.

- Chainsaw Work up to 7” diameter. Will primarily be used for thinning/cutting competitive or surplus trees or brush below 7” in diameter. For example, pre-commercial thinning in a young stand or cutting understory hemlock in a mature Douglas fir stand.

Could also be used for girdling.

- Manual brushing/mulching of small or non-woody vegetation using metal blade.

Primarily used for cutting Himalayan blackberry, reed canary grass, and other competitive/noxious brush or grass with a gasoline-powered brusher equipped with a mulching blade. May be used for salal and other small, woody brush.

B. Slash Treatment

- Chipper up to 4” diameter. Cost of on-site chipping equipment by the hour. Primarily used for chipping limbs and foliage from small, felled trees and/or cut brush, often along roadsides. Chips will be dispersed back into adjacent stand and away from road surface.

- Chipper up to 8” diameter. Description is identical to the above except for the increase in maximum removed tree diameter up to 8". This may involve different equipment and distinct rates.

- General Labor (chipping, piling, pile covering, pile burning). Will be used primarily for crew/laborer to handle and process woody residue or slash by chipping, piling, covering or burning. Pile sizes and location will be established in the Work Order.

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- Mechanized piling using excavator. Will primarily be used as slash treatment in fuel reduction areas where ladder fuels have been manually cut but not dispersed (scattered) or chipped. May also be used in commercial harvest stands after logging is complete and before planting.

C. Planting

- Install 1-2 yr old bare root plants. Used for planting either one or two-year old bare root plants provided by CTCLUSI in rows or random arrangements or as directed by CTCLUSI. Primarily used for reforestation in stands after harvests are complete. Stands will vary in slope, slash coverage and depth, soil type, and site prep method.

- Install 1-gallon containerized plants. Used for planting one gallon containerized plants provided by CTCLUSI in rows or random arrangements or as directed by CTCLUSI.

Primarily used for restoration of native shrubs and trees for ecological benefit in wetland, riparian areas and upland areas.

- Install plugs. Used for planting small plugs or bulbs provided by CTCLUSI in rows or random arrangements or as directed by CTCLUSI. Primarily used for restoration of native shrubs and trees for ecological benefit in wetland, riparian areas and upland areas.

- Harvest 48-inch pole cuttings. Primarily used for willow cuttings up to ¾” in base diameter. Upon harvest, Contractor shall place cuttings in bundles in buckets with water.

Cuttings shall be kept covered with light colored tarps or in water at all times until they are planted.

- Install 48-inch pole cuttings. Will be used for planting (4) foot long willow (or other) cuttings at density indicated by CTCLUSI in areas designated by CTCLUSI. Pole cuttings will be inserted into the ground to a minimum depth of 24 inches. Primarily used in riparian and wetland restoration or beaver habitat creation/enhancement.

- Hand crank or broadcast seeding and dry straw mulching. Will be used to apply native seed to project sites by hand or using hand crank spreaders at a rate determined by CTCLUSI (typically between five (5) and 15 pounds per acre). May be used for post-construction erosion control or habitat restoration. Straw will cover area(s) to a depth of at least one (1) inch. Materials may be provided by CTCLUSI or Contractor. If furnished by contractor, the rates will be quoted in the Materials section in the Schedule of Items.

- Install Seedling Protection. Will be used for installing Vexar or equivalent Tree Protection Tube and Bamboo or Hardwood Stakes.

D. Herbicide Application. Contractor shall maintain a Commercial Pesticide Operator’s License and Commercial Applicator and/or Trainee’s Licenses for all applicators or if using a subcontractor shall use subcontractors that have those licenses. Contractor shall maintain appropriate licensing and shall present copies of operator, applicator and trainee

7 | P a g e licenses at Tribe’s request. CTCLUSI is not responsible for payment to Contractor in the event that Contractor fails to provide documentation upon request.

- Pesticide application crew person (backpack sprayer). Contractor shall apply a

CTCLUSI approved herbicide in a volume sufficient to adequately cover all target vegetation at the site. Target vegetation may include all vegetation that is not planted by CTCLUSI or may be limited to species included on the Tribe’s target list.

- ATV-based spot/area herbicide application. Description is identical to the above except using an ATV-mounted tank and hose.

- Commercial Applicator and Truck. Description is identical to the above except using a truck mounted tank and hose or boom.

- Roadside spraying. Contractor shall apply a CTCLUSI approved herbicide in a volume sufficient to adequately cover roadsides.

- Broadcast Spraying. Contractor shall apply a CTCLUSI approved herbicide in a volume sufficient to adequately cover area identified by CTCLUSI.

- UAV herbicide application. Must be fully licensed and certified to perform herbicide application on timberland.

E. Miscellaneous

- Foreman/Labor Type 1 and Foreman/Labor Type 2. These rates are intended to be used for different levels of experience or expertise or to distinguish owners, foremen, crew leads, etc.

- Tree climbing w/ out saw work. May be used for seed or cone collection.

- Tree climbing w/ saw work. May be used for snag creation to simulate a broken top.

- Transport extra materials. May be used for seedling transport from cooler to work area.

- Fire Watch. Will be used for crew member(s) performing fire watch when fire restrictions are in place.

- Fire line/trail construction. Will be used for preparation of prescribed burns.

- Portable cold storage. Will be used to store seedlings in refrigerated containers on site.

- Truck to pull cold storage. Hourly rate for truck to pull refrigerated container to site.

- Mountain beaver control (trapping/toxicants). Hourly rate for management of mountain beaver populations in reforestation areas.

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F. Materials. CTCLUSI will reimburse Contractor at cost plus a percentage for surfactants, herbicides, dyes, seed, straw and other materials when they are included in an approved Work Order. Contractor is not entitled to reimbursements for expenses not included in the Work Order. Material costs not included in the Work Order are considered incidental to completion of the work.

Example: Contractor’s cost for chemicals: $500 Cost plus (%): 10%

Paid by CTCLUSI to Contractor: $550

GENERAL PROVISIONS:

DESIGNATION OF OWNER’S REPRESENTATIVE: The Tribes designates the Contract Representative. The Contract Representative is responsible for administering the performance of work under this contract. In no event, however, will any understanding, agreement, modification, change order, or other matter deviating from the terms of this contract be effective or binding upon the Tribe unless formalized by proper contractual documents executed by the Tribes prior to completion of the contract. Contractor is responsible for verifying that all subcontractors are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by any federal department or agency.

On all matters that pertain to the contract terms the Contractor must communicate with the Contract Representative. Proceeding with work without proper contractual coverage could result in nonpayment or necessitate submittal of a contract claim.

CONTRACTOR'S REPRESENTATIVE: The Tribe may, at its option, suspend work with full count of contract time continuing, if the Contractor fails to provide a Contractor's Representative

(1) conversant in the English language and (2) able to read and understand the contract documents.

PROSECUTION OF WORK:

A Work Schedule shall be communicated by the Contractor so the Contract Representative can be onsite to monitor any or all work. The Contractor shall use measures and precautions necessary to warn and protect the public and Tribal Government personnel and equipment during work at the project site. Such actions include, but are not limited to, furnishing and maintaining barricades and signs around the work site.

TRIBAL QUALITY ASSURANCE SURVEILLANCE PLAN: The Contract Representative will evaluate the Contractor’s performance through daily or intermittent or on-site inspections of the Contractor’s implementation.

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UNSATISFACTORY PERFORMANCE: Nonconformance with any of the specifications will require rework at the Contractor’s expense, to bring the work up to specification standards.

When inspection results are unsatisfactory and the deficiency is correctable, payment will not be made until the deficiency has been corrected. Reinspection after rework will be made in the same manner as the first inspection but may be at different locations.

SUSPENSIONS OF WORK FOR OTHER THAN TRIBE’S CONVENIENCE:

The Tribe may issue orders to suspend the work wholly or in part for such period of time as deemed necessary because (1) weather or ground conditions may lead to resource damage; (2) failure of Contractor to comply with specifications.

LANDSCAPE PRESERVATION: The Contractor shall give attention to the effect of contract operation upon the landscape, shall take care to maintain natural surroundings undamaged, and shall conduct the work at all times in compliance with the following requirements:

Contractor will not damage any natural features unless authorized by the Tribes.

Contractor will protect waterways from sediment and other harmful materials.

No hazardous materials or substances shall be released into land or waterways.

SPECIAL EQUIPMENT CLEANING REQUIREMENTS: All support vehicles and earth-moving equipment (loaders, excavators, dump trucks, etc.) moved to the job site shall be cleaned of weeds and their seeds prior to each entrance onto the Tribal lands. Cleanings will be required when the contractor moves from a project area to a new project area, the Tribal Government will provide clarification on a Work Order when additional cleanings will be required. Cleaning shall consist of the removal of all dirt, grease, debris, and materials that may harbor noxious weeds and their seeds. This will require the use of a high-pressure hose.

THREATENED, ENDANGERED, AND SENSITIVE SPECIES: Endangered Species - The Government may direct the Contractor to discontinue all operations in the event that listed or proposed threatened or endangered plants or animals protected under the Tribal Conservation and Management Plan, Endangered Species Act of 1973, as amended, or Federal candidate (Category 1 and 2), sensitive or state listed species, are discovered to be present in or adjacent to the project area.

CULTURAL RESOURCES: The Government may direct the Contractor to discontinue all operations if cultural resources including but not limited to artifacts, plant or animal species are discovered to be present in or adjacent to the project area.

PROPERTY AND PERSONAL DAMAGE: The Contractor shall use every precaution necessary to prevent damage to public and private property. The Contractor shall be responsible for all damage to property and to persons, including third parties, that occur as a result of his/her agent's or employee's fault or negligence. The term "third parties" is construed to include employees of the Tribal government.

ISSUANCE OF WORK ORDERS: Work orders may be based on the prices as shown in the Schedule of Items or quoted in the case of Lump Sum items. The contractor is not required to

10 | P a g e accept every Work Order. However, there is a general expectation that the Contractor will be available for most work orders.

ADMINISTRATION OF INDIVIDUAL WORK ORDERS: Each Work Order is separable to the extent that it will be initiated, performed, administered, completed, and closed independently.

1. Individual work orders may have separate Contract Representatives.

2. Individual work orders will have unique performance terms and separate payments.

ROAD USE RULES AND FIRES RESTRICTIONS: Rules pertaining to road use and fire restrictions will be included in the Silvicultural Services Contract.

Maps of the Tribal Forest, Quote Forms Templates, a CTCLUSI Sample Contract, Road Use and Fire Suppression rules are attachments to this Request for Quotes on the following pages.

It is a breach of ethical standards for any person or organization to offer or give, and for any current or former officer, agent, or employee to solicit or accept, any gratuity or offer of employment in connection with their involvement in decisions, recommendations, procurement activities, or advisory roles related to program requirements, contracts, subcontracts, or related solicitations.