RFQ & Scope Waverly Roof.pdf

This Request for Quotation (RFQ) document pertains to a roof replacement project for the Waverly Intermediate Residential Facility operated by the Hudson Valley Developmental Disabilities Services Office (DDSO) in Middletown, New York. The project involves roof replacement services and related materials at 45 Waverly Place, Middletown, NY 10940. Attendance at a mandatory site visit is required for all prospective vendors, with two options available: Thursday, September 17, 2026 at 10:00 AM or Friday, September 18, 2026 at 1:00 PM. Vendors must confirm attendance in advance by contacting Kevin Miller at (845) 416-5959 or Kevin.x.miller@opwdd.ny.gov. Attendance will be recorded on a sign-in sheet, and failure to properly sign in will result in vendor ineligibility to submit a quote. Late arrivals will not be permitted to participate or submit quotes, and no alternative site visit scheduling is available if vendors cannot attend either designated date.

The award methodology is based on selecting the most responsible and responsive vendor offering the lowest combined price for the roof replacement work plus additional pricing options for materials, including CDX plywood options (varying thicknesses), fascia board installation, and other specified components. The contractor is required to provide a one-year warranty covering both materials and labor. Vendors must submit pricing for the base scope of work combined with any applicable selections from options A, B, C, D, E, and F to establish the total project price. Additional details regarding specific pricing components, final submission deadlines, and complete scope specifications are contained within the attached documentation.