rfq sanford snow plow bid sheet rev 1.xlsx

This is a Request for Quotation (RFQ) bid sheet issued by the Maine Department of Defense, Veterans & Emergency Management for snow plowing and sanding services at the Sanford Armory. The contract covers one initial year from November 1, 2026 through October 31, 2027, with four optional yearly renewals extending through April 30, 2031. The snow plowing and sanding season is defined as November through April. Bids are due on Thursday, July 30, 2026 at 4:00 PM local time. The RFQ requests that bidders provide their organization name, contact information, mailing address, and State of Maine Vendor Control number.

The bid sheet requires contractors to submit yearly total pricing for the initial season and each renewal period. Bidders must also propose separate hourly rates for additional work outside the defined scope of services that may be needed during the contract period. Pricing for all five contract years (initial year plus four renewals) should be clearly stated in the bid submission. No specific quantities, site visit requirements, or bidders' conference information are indicated in this bid sheet. The pricing structure allows for transparent cost evaluation across the multi-year contract period with flexibility for additional work requirements.