rfq sanford snow plow bid sheet post 4.xlsx

This is a Request for Quotation bid sheet issued by the Maine Department of Defense, Veterans & Emergency Management for snow plowing and sanding services at the Sanford Armory. The contract encompasses one initial year running from November 1, 2026 through October 31, 2027, with four optional yearly renewals extending through April 30, 2031. The snow plowing and sanding season is defined as November through April. Bids are due Thursday, September 28, 2026 at 4:00 p.m. local time. Site inspections and pre-bid meetings are available upon request to allow potential bidders to assess facility conditions and scope of work.

Bidders must submit yearly total pricing for the initial season and each renewal period on the provided bid sheet, with separate hourly rates for additional work outside the defined scope of services. All costs are to be all-inclusive of labor, equipment, materials, and operational expenses. Contractors must demonstrate capability to provide 24-hour response availability during winter weather events and maintain compliance with applicable local, state, and federal regulations. Bidders are required to provide their organization name, contact information, mailing address, and State of Maine Vendor Control number. The contract will be awarded to the lowest responsive and responsible bidder, as determined by the Maine Department of Defense, Veterans & Emergency Management.