RFQ_PMCM_SERVICES_DRAFT_(2025-02-03)_-_KV_Review.docx

Request for Qualifications (RFQ #25XXXX) Project Management and Construction Management Services RFQ publication date: TBD Pre-Qualifications Meeting: TBD Last day to submit questions: TBD Statement of Qualifications due: TBD

SECTION 1 – INTRODUCTION

1.1 Invitation

The Ontario International Airport Authority (OIAA or Authority) invites Project Management and Construction Management firms/teams (PMCM) to prepare and submit a Statement of Qualification (SOQ) that respond to this Request for Qualifications (RFQ) for Project Management and Construction Management Services (PMCM) at Ontario International Airport (ONT).

The OIAA is the Owner and will be accountable for all the OIAA and airport tenant airside, landside and terminal programs and projects. The OIAA will oversee, direct, manage, and lead the PMCM firm / team in the execution of their professional services. The OIAA and PMCM will jointly be known as the OIAA Program Management Team (OIAA PMT). The OIAA is currently involved in the planning, approval, implementation phases to undergo transformative construction and development for ONT’s capital improvement program (CIP) and tenant improvement (TIP) programs across the airport campus. To ensure the success of the programs, the OIAA will require PMCM services including staff augmentation. The CIP and TIP may be delivered using any of the following alternative delivery methods: design-bid-build; design-build; progressive design-build; construction manager at risk (CMAR); construction manager general contractor (CMGC). It is possible other forms of alternative delivery methods may also be used.

The OIAA PMT is committed to being goal oriented, organized, collaborative and innovative. The team of staff and consultants is dedicated to approaching projects with a positive attitude, analyzing, and evaluating situations critically and strategically to help prevent issues before they happen, and being open to new ideas while minimizing risk to the OIAA and the project scope, schedule and budget. The OIAA has established a CIP and the PMCM is required and expected to assist the airport in evaluating, advancing, implementing, and delivering the CIP based on and using their experience and knowledge.

Procurement: The Authority intends to execute one (1) professional services contract, with the PMCM that best demonstrates their qualifications, approach and strategy as determined by a selection panel of OIAA representatives.

OIAA will conduct a Two-step Process in the selection of a PMCM to provide professional PMCM services at ONT.

· Step 1 Statement of Qualifications (SOQ): Any firm /team is encouraged to submit a SOQ in response to this Solicitation, with information as requested in Sections 3 - 5. After evaluating all responsive SOQs, OIAA will identity a “Short-list” of the best qualified PMCM firms/teams. The identified short-listed firms/teams will then be notified to submit additional proposal information.

· Step 2 Request for Proposal (RFP): In response to the RFP, the short-listed firms/teams will each submit a Proposal with specific information requested by OIAA. After evaluating the Proposals, OIAA will select the PMCM firm / team.

After selecting the PMCM firm / team, OIAA will initiate Negotiations with the selected Respondent. If OIAA is unable to negotiate a contract with the selected Respondent, OIAA will, formally and in writing, end negotiations with that Respondent and proceed to the next Respondent in the order of the selection ranking until a contract is reached or all proposals are rejected.

Firms/Teams must carefully examine the terms of the RFQ / RFP, attachments, required forms, and any addenda, and evaluate all the circumstances and conditions affecting its SOQ and RFP response at its own expense. OIAA is not liable for any cost associated with the development, preparation, transmittal, or presentation of any proposal or material submitted.

This RFQ and RFP does not commit the OIAA to award a contract. This RFQ, RFP and the process it describes are proprietary to the OIAA and are for the sole and exclusive benefit of the OIAA. No other party, including any Respondent, is intended to be granted any rights hereunder. Any response, including written documents and verbal communication, by any Respondent to this RFQ or RFP, shall become the property of the OIAA and may be subject to public disclosure by the OIAA, or any authorized agent of the OIAA. The OIAA is not liable for any costs incurred by Respondents in preparing and submitting a SOQ or Proposal in response to this RFQ and RFP or for any costs and expenses incurred in meeting with, or making presentations to the OIAA, if so requested.

Ontario International Airport flyontario.com

RFQ #25XXXXX – Project Management and Construction Management Services

1.2 Pre-Submittal Meeting

The OIAA strongly encourages interested PMCM firms/teams to attend the pre-submittal meeting held virtually through MS Teams on day, Month & Time (PDT). PMCM firms /teams may join by dialing MS Teams meeting information.

The OIAA will present information pertaining to this Step 1 RFQ and the Step 2 RFP phases at the pre-submittal meeting, including the CIP program delivery, staff augmentation requirements, insurance requirements, DBE and SBE requirements, and will answer questions about the RFQ and shortlist selection process.

SECTION 2 – BACKGROUND INFORMATION

The Ontario International Airport Authority (OIAA) is a joint-powers authority (JPA) formed between the City of Ontario and San Bernardino County in Southern California. The OIAA Commission consists of five appointed members. The OIAA is the owner and operator (“sponsor”) of Ontario International Airport (ONT).

ONT is a medium hub airport currently serving above and beyond pre-pandemic levels of passengers and is a major air-cargo facility in Southern California. One of the OIAA’s strategic objectives is to “Provide a flexible and fiscally responsible development plan that will help ensure that ONT can meet future passenger and cargo demand.” With the accountability and responsibility to deliver that development plan, the Project Management Department is a team of four including a director, project manager, project compliance coordinator and assistant engineer, all under the direction of the Chief Capital Development Officer. The OIAA requires PMCM services to ensure all OIAA programs, projects, tenant developments, new concession locations and various enabling projects are designed correctly to meet project objectives and completed according to their design, construction specifications and schedules, all with minimal impacts to airport operations and tenant activities while maintaining the ultimate customer experience. These PMCM professional services will provide expertise of value to the ongoing operation during development and construction for the improvement of the Airport so that it can operate safely, efficiently, and serve all airport users.

SECTION 3 – SCOPE OF WORK

3.1 Resources

The OIAA and will be accountable for all the OIAA Capital Improvement Program (CIP) and Tenant Improvement Program (TIP) which includes airside, landside and terminal programs and projects. The OIAA will oversee, direct, manage, and lead the PMCM in the execution of the required PMCM professional services.

A well-qualified and experienced PMCM will support the OIAA to oversee, direct, manage, inspect and report to deliver the CIP and TIP, this OIAA Program Management Team (PMT) will share the responsibility of delivering the CIP and TIP. The qualified PMCM will be expected to provide a full range of PMCM services throughout the life and phases of capital projects - planning and concept review, procurement, design, implementation, construction, commissioning and operational readiness and airport transition (ORAT).

The selected PMCM will be expected to be adaptable and available to support and augment the OIAA by providing a full range of PMCM services from project initiation, planning, design, implementation, preconstruction, construction, project acceptance and closeout. Selected individuals and/or segments of the PMCM may be assigned by the OIAA based on the level of support and staff augmentation required, expertise and availability for daytime and night-time work periods.

The best qualified PMCM will introduce key staff and leadership able to serve the OIAA in a consistent, yet adaptable, and efficient manner. The qualified firm/team will be required to obtain security badges for key and augmentation staff to be working within the OIAA administration building, ONT airport terminals, on the ONT airfield secure area, within tenant leaseholds and may be required to escort visitors and drive on the ONT airfield.

The qualified PMCM will be required to provide the following resources, with Key Staff identified as OIAA Staff Augmentation:

· Executive Advisor

· Project Director Principal in Charge (non-billable, remote, offsitestaff augmentation)

· Senior Project Manager/s (staff augmentation)

· Construction Manager (staff augmentation)

The qualified PMCM may also be requested to provide the following roles as needed in tasks:

· Project Management Staff: Project Manager, Design Manager, Project Engineer, BIM Manager

· Field Management Staff: Resident Engineer, Field Engineer/Architect, Logistics Specialist, QA Inspector

· Procurement Advisor and Support (as-needed staff augmentation)

· Project controls Controls Staff: / cCost/Risk Engineer, / scheduleScheduler, PMIS Specialist

· Project Administrator: Contracts Administrator, Procurement Technician, Document Control Technician

· Project Scheduler: Schedule management and reporting

· Cost Estimating Support (as needed)

· Labor Compliance

· Commissioning

· Operational Readiness and Airport Transition (ORAT).

Risk/Opportunity Management Project Reporting and Change Management Construction inspection Resident and/or Field Engineer/Architect Labor compliance

Commissioning Operational Readiness and Airport Transition (ORAT).

The qualified PMCM may also be requested to provide the following resources:

· Storm Water Pollution Prevention Plan (SWPPP) expertise

· Geotechnical services

· Quality Assurance/Materials testing (lab certified)

· Survey services

· Environmental mitigation measure management and oversight

· Other services generally needed to support project management and construction management services

3.2 Anticipated Functions

The PMCM shall demonstrate the ability to perform, prepare, conduct, complete and provide the following functions, at a minimum:

· Prepare a gap analysis and recommendations of existing OIAA project-related activities and procedures for consideration by the airport Comment by Kris Vogt: Need to decide if this is a Task that OIAA is seeking from the proposers.

· Assist the airport in developing best practices in the areas of project management and construction management

· Provide OIAA staff augmentation for Key staff – Reporting to the OIAA at the OIAA Administration Office

· Make recommendations to the airport on project delivery methods and support procurement for non-traditional methods

· Prepare Reports and dashboards to indicate overall progress and status of the programs and projects assigned

· Coordinate construction project interface among the OIAA, Airport Tenants, Authorities Having Jurisdiction (AHJ), regulatory agencies and other airport stakeholders

· Prepare and track Risk and Opportunity Matrices for the overall program and individual projects

· Prepare and conduct Constructability reviews

· Prepare and conduct airport operational impact analysis

· Coordinate design reviews at various stages of planning and design, depending on the project

· Review design changes and associated efforts as needed

· Oversee Environmental compliance

· Conduct Quality Assurance (QA) including field inspection, field measurements, and verifications

· Conduct and oversee Labor compliance

· Conduct and oversee Disadvantage Business Enterprise (DBE)/Small Business Enterprise (SBE) compliance

· Prepare and respond to Requests for Information (RFIs), clarification requests, submittals, samples, and shop drawings

· Coordinate with the design engineer to resolve design and construction issues

· Field engineering and prepare field directives/change directives

· Participate in Dispute resolution

· Conduct Risk and claims avoidance analysis

· Attend, coordinate and participate in Weekly, variable frequency and non-scheduled design and construction meetings and prepare and distribute meeting minutes

· Attend, coordinate and participate in Project coordination meetings with OIAA, contractor, AHJs and stakeholders and prepare and distribute meeting minutes to attendees

· Attend, coordinate and participate in Presentations to all stakeholders, OIAA staff and senior management, regulatory agencies and others as necessary and determined by OIAA

· Site logistics coordination and interface ensuring all parties have what they need

· Provide Commissioning and activation services related to the project as needed during and after project completion

· Assist in airport planning analysis

· Coordinate with other OIAA consultants as directed by OIAA

· Coordinate with City of Ontario, San Bernardino County, State, and Federal agencies with jurisdiction including public and private companies, agencies, and utility providers

· Prepare Impact analysis, and provide oversight and coordination of utility shutdowns

· Ensure Safety compliance monitoring and contractor safety oversight

· Conduct Daily and on-going construction inspection, quality assurance, shop inspection, including all specialty inspections including daily inspection report preparation.

· Provide Material testing and testing reports as directed by OIAA

· Provide Storm Water Pollution Prevention Plan (SWPPP) compliance

· Survey services as requested by OIAA including “all” electronic files (PDF & AutoCAD formats) for reports and plans, respectively.

· Provide Project closeout administration including coordination and assistance with the punch list, final inspection, testing and commissioning, activation, permit card sign-off, temporary certificate of occupancy, certificate of occupancy and record drawings including “all” electronic drawing files.! (PDF and AutoCAD formats)

· Other necessary duties as needed or required by OIAA

3.4 Project Delivery Method

As identified in Section 1.2, OIAA will issue a Request for Proposals (RFP) to the shortlisted PMCM firms/teams. OIAA plans to enter a contract with “one” qualified PMCM in Year 2025 Quarter. PMCM Services needs are extensive so the PMCM should anticipate mobilizing rapidly and appropriately to serve the OIAA’s needs on the currently in progress and future CIP and TIP assignments.

The PMCM will be responsible for providing services to define how the programs and projects will be delivered, and then staff to be brought online as needed for the project load as determined in the CIP and TIP schedule. and then provide aResource scheduledditional resources as determinedshould be coordinated and approved by with the OIAA and/or when project assignments come online. This should be done in a coordinated and adaptable manner maximizing utilization of augmented staff to obtain benefits not available from managing the CIP and TIP separately. , The staffing and project plan is intended to minimize impacts to airport operations and provide exceptional customer experience.

The PMCM will represent OIAA’s interests in their role on various programs and projects. While it is not OIAA’s intent to have PMCM provide legal services to OIAA, PMCM shall, in all cases, represent, protect and defend OIAA’s interests in their interaction with construction contractors, design consultants, airport tenants, authorities having jurisdiction (AHJ) and OIAA staff.

3.5 Key Staffing

The OIAA will collaborate with, direct, and manage the PMCM’s Project Director, Project Manager/s and Construction Manager/s and his/her responsibilities, as well as oversee the PMCM specialty services providers to ensure they are serving OIAA’s needs as it relates to all of the airport projects, CIP and TIP. The OIAA’s PMCM Framework – Guideline Organizational Chart is provided as Attachment 4 for reference. Also, the OIAA Capital Development team’s organizational chart is provided as Attachment 5 for reference.

Given the OIAA’s role, the PMCM shall provide qualified staffing. OIAA has identified the following PMCM roles via the draft framework, however, the Proposal shall include a staffing organization chart identifying roles and responsibilities as recommended by the PMCM. Key team members may fulfill more than one role.

Executive Advisor(s) – The Executive Advisor (EA) will be available to consult with the OIAA executive team on a variety of strategic planning issues related to capital programs.

Project Director Principal in Charge – The Project Director (PD)Principal in Charge (PIC) will be the lead and will direct and managesupport the the PMCM team that is staffed and coordinate with thewith OIAA. The Project Director PIC will report to thebe non-billable position that supports staffing needs for OIAA and and assists OIAA related to theoversee the PMCM team’s assigned Project Managers and Construction ManagersPMCM staff. The Project Director PIC will be outside the normal reporting structure and assist to the OIAA Administration office OIAA in coordination of the staff, and assist OIAA on issues related project delivery, staffing and added organizational resources needed to deliver the CIP and may be considered Staff Augmentation. Staff augmentation schedule will be coordinated with the OIAA.

Senior Project Manager(s) – The Senior Project Manager (SPM) will drive, monitor and report on the execution of “OIAA” (CIP) airside, landside, terminal project’s construction technical requirements and manages design, construction, including schedule, resolution of field issues, the RFI and submittal processes, and other tasks required during construction. The SPM will be responsible for “Airport Tenant” (TIP) airside, landside and terminal project’s construction technical requirements and drive construction for the OIAA, including schedule, design issues, permitting, field issues and other task required during the project. The SPM will report to the Project OIAA Director and will collaborate and coordinate with the OIAA CIP and TIP resident engineer or architect, field engineer and construction inspectors as well as the specialty services providers to ensure they are serving the OIAA’s requirements as it relates to the CIP and TIP and minimizing impacts to airport operations. The SPM is expected to report to the OIAA as Staff Augmentation and be on-site daily or at night dependent on the OIAA CIP and TIP schedules to drive, monitor and report on project progress. The SPM is expected to manage up to 3-5 projects simultaneously.

Lead Construction Manager / Construction Manager(s) – The Construction Manager (CM) will drive, manage, monitor and report on the execution of the assigned projects. The CM will report to the Project DirectorSPM or the assigned OIAA staff and oversee the resident engineer or architect, field engineer and construction inspectors as well as oversee the specialty services providers to ensure they are serving OIAA’s requirements as it relates to the CIP and minimizing impacts to airport operations. The CM is expected to report to the OIAA as Staff Augmentation and to be on-site daily or at night dependent on the CIP schedule to drive, manage, monitor and report on construction during the CIP assignments.

Procurement Advisor – The Procurement Advisor will assist the OIAA in evaluating different delivery methods for use in the CIP and will identify and secure staff augmentation resources to assist the OIAA Procurement Team when needed.

Project Controls Manager – The Project Controls Manager develops, maintains, and monitors the CIP and TIP schedules and budgets; tracking, monitoring and reporting to ensure that contractors and developers are performing as compared to the accepted or approved baseline schedules and budgets, and that OIAA is informed on a weekly and monthly basis regarding OIAA CIP and TIP implementation performance. The OIAA has employed a Project Management Information System (PMIS), Oracle Unifier. Given this, the PMCM shall be well verse in using Unifier.

Risk / Opportunity Coordinator – The Risk and Opportunity Coordinator will (with participation from a variety of OIAA staff and stakeholders) create risk and opportunity matrices for the CIP, TIP and for each individual project. They will assign risks and opportunities to appropriate resources, track them and update the matrices throughout the program, conduct lessons learned activities at appropriate intervals and utilize that information to recommend improvements to practices and to identify potential risks and opportunities in other projects or for the overall program.

The PMCM respondent shall present an organization chart with individuals identified for the above key staffing at a minimum. The PMCM should demonstrate its ability to adequately fulfill the required duties with qualified staff. The key staffing listed above and included on the proposed organizational chart are expected to be available, with consideration given to unavoidable circumstances, when the need arises based on the high-level CIP and TIP schedule and OIAA needs and may be considered as Staff Augmentation.

SECTION 4 – QUALIFICATIONS

4.1 Technical Experience

Qualified PMCM respondents shall have experience in delivering project management and construction management services, construction inspection, and other necessary skills in medium to large-scale construction projects at commercial service airports in active passenger terminals, on an active airfield taxiway or runway, working and on active airport parking lots and streets, with strategies and experience for minimizing impacts to operations and maintaining the ultimate customer experience. OIAA will also be looking for a PMCM that can provide services on an adaptable and rapid-response basis for the CIP and TIP assignments.

Qualified PMCM firms/teams shall also demonstrate experience with stakeholder engagement and outreach, including knowledge of local and federal regulatory framework and working with local and state permitting agents and agencies.

4.2 Previous Performance

Prospective PMCM firms/teams shall have at least five (5) years of experience providing PMCM services to airports or other transportation agencies. Relevant experience may have been obtained working at non-hub, small hub, medium hub, and large hub airports. ONT is a medium hub commercial and cargo service airport and experience serving peer airports with similar characteristics and traffic volumes and characteristics will be evaluated favorably but is not required.

OIAA intends to select a PMCM with across-the-board terminal, airside, and landside project management and construction management experience. Additionally, and most importantly, OIAA intends to select a PMCM with an understanding of OIAA’s operations and unique challenges, including an approach, plan and strategies for delivering the transformative TIP and CIP with reference to minimizing impacts to airport operations and the customer experience.

Recent and relevant experience working in an active terminal, airfield and landside environment without incident and minimal impacts to operations are required and essential to serve OIAA for PMCM services for the CIP and TIP.

4.3 Responsiveness

The successful PMCM shall be prepared to mobilize staff and resources on short notice as the OIAA is currently and will continue undergoing transformative development. OIAA staff is limited, and outside resources are required and essential to the Airport’s success. Qualified PMCM respondents will demonstrate how they will serve OIAA in an adaptable and responsive manner and be prepared to dedicate staff, including staff augmentation, and resources to OIAA in Q4 of 2022, immediately upon anticipated OIAA Commission approval of the contract.

4.4 Proposing on Other OIAA RFQs/RFPs.

OIAA may publish the following solicitations for additional professional services in 2025 and 2026:

· RFP: A&E Professional Services (Federally Funded)

· RFP: A&E Professional Services (Local Funded)

· RFP: On-Call Planning Services

Respondents to this RFQ, including prime firms and subcontractors, are prohibited from responding to the above listed OIAA RFPs, however, current contracts with the OIAA should be taken into account.

SECTION 5 – STATEMENT OF QUALIFICATIONS (SOQ) CONTENT

The Statements of Qualifications shall be concise, well organized, and demonstrate qualifications and applicable experience. Each statement submittal shall be no more than thirty (30) pages in length, including attachments and exhibits (but not including administrative requirements), and shall be prepared at the expense of the PMCM electing to participate with the understanding that no claims against the OIAA will be accepted.

5.1 Overview

The proposal shall consist of the following tabbed sections in the following order:

A. Cover Letter / Executive Summary (2 pages) The cover letter shall be signed by an officer of the lead firm, should include the contact information including phone number and email address for the contact person, introduce the prime company and partners/subconsultants and a brief overview of why the respondent is best qualified to provide requested services to the OIAA within the two pages allotted. Also include an acknowledgement that the prime firm has reviewed the OIAA DBE and SBE programs on the airport website at www.flyONT.com and will comply with all established policies as it relates to this solicitation.

B. Section 1 – PMCM Overview (8 pages) The PMCM overview section shall identify the lead firm and all subcontractors and clarify the role of the prime firm and each subcontractor. This section should describe prior experience working on similar assignments by the lead firm and all subcontractors. Firm history is not firm experience. This section should focus on recent experience relevant to this specific assignment at Ontario International Airport. Additionally, this section should focus on the PMCM’s approach, plan and strategies for advancing the OIAA’s project management practices and procedures and providing excellent PMCM services to facilitate successful delivery of the TIP and CIP in a manner tailored to the OIAA.

C. Section 2 – Staffing Overview (10 pages) The first page of this section shall include a complete PMCM organization chart of all key individuals using the PMCM draft framework for reference; however, the Proposal shall include a staffing organization chart identifying roles and responsibilities as recommended by the PMCM. 11” x 17” format for the Organization Chart is allowed and will count as 2 pages.

The next page of this section shall provide information about the executive advisors, proposed project director(s), project manager/s and construction manager/s who are the points of contact for the OIAA to provide the initial response to all OIAA inquiries.

Up to seven additional pages shall be used to present brief biographies for key individuals named on the organizational chart that includes the following information in the following format:

· Name (employer name, assigned office city, state)

· Assigned role on this project

· Availability for the proposed contract

· Years of experience (years with employer)

· Education

· Five-year experience narrative in bulleted list format

· Other relevant experience, skills, and qualifications Full resumes may be included at the end of the SOQ document as an Appendix if desired, and will not count towards the total page limit.

D. Section 3 – Experience (10 pages) Up to ten pages may be used to present project experience of the prime firm/team or PMCM and subcontractors that is relevant to this assignment. Assignments presented in this section must have been completed on or after January 1, 2015 and should include the date of completion. The PMCM may present up to five projects while no more than three projects may be presented for each PMCM subcontractor. Please include the following key information in each project profile in the following order:

· Project title

· Client name

· Client contact information:

· Name, title

· Airport Sponsor/Organization (e.g. Ontario International Airport Authority)

· Telephone number

· Email address

· Firm/team role and approximate contract value

· Project description including how the project relates to this assignment at Ontario International Airport

· Roles of key staff who were assigned to the referenced project and are also assigned to this project

· Identify challenges and how they were overcome

· Discuss responsiveness to the owner’s needs E. Section 4 References – This Section will not count in Total Page number.

References will not be weighted but will be used to verify information provided in the SOQ. Provide the names and current contact information of references having direct knowledge of the PMCM Firm / Team’s work related to this RFQ. Three (3) airport references shall be provided for the Prime Firm and one (1) reference provided for each, if any, Subconsultant Team members F. Section 5 - Administrative Requirements (no page limit)

1. Administrative Requirements to be returned with the Proposal:

· 1A - Checklist

· 1B - Affidavit of Non-Collusion (notarized and signed by the Consultant)*

· 1C - Conflict of Interest Disclosure Form (signed by the Consultant)*

· 1D - Supplier Information Form

· 1E- W-9 Form

· 1F - SBE Affidavit

· Written acknowledgement in the cover letter that the responding party has reviewed and will comply with OIAA’s DBE and SBE Programs (the OIAA DBE and SBE Programs are available for review at www.flyontario.com.)

(*) Originals must be submitted within 7 working days from the RFQ due date to: Ontario International Airport Authority Attn: Procurement Services 1923 East Avion Street Ontario, CA 91761

2. Administrative Requirements due prior to award of contract:

· 2A - Certificate of Insurance (COI) – Non-AOA $2Mil with $4Mil Aggregate and $2Mil Professional Liability Insurance Note: If a task involves AOA – Airfield Insurance, the $10Mil Liability insurance limits will be required.

· City of Ontario Business License

3. Other Administrative Requirements/Attachments:

· 3A - Small Business Enterprise (SBE) Program – SBE Good Faith Effort (GFE) Forms 1 & 2

· 3B - DBE and SBE Monthly Utilization Report

· 3C - Sample Professional Services Agreement including:

· Exhibit “A” Scope of Work

· Exhibit “A-1” Task Order Assignment (TOA)

· Exhibit “B” Compensation and Rate Schedule

· 3D – Invoice Instructions

4. Other Attachments (Not sure regarding attachments; from previous PMCM RFQ!)

· 4A - High Level CIP & Tip Schedule?

· 4B - ONT- CIP Master Project List – PMCM?

· 4C - Current Airport Projects Map?

· 4D - PMCM Guideline Org Chart?

· 4E - 2025 Org Chart – Infrastructure and Development Department?

SECTION 6 – SUBMITTAL AND FORMATTING INSTRUCTIONS

The proposal must be submitted as instructed in this RFQ and as instructed in any addenda posted to this RFQ. OIAA may deem proposal non-responsive if proposal is not submitted according to the instructions in this RFQ.

6.1 Delivery of Proposal to OIAA

Statement of Qualifications shall be submitted electronically using OIAA’s OpenGov portal. Hard copies of proposal will not be accepted.

6.2 PROPOSAL Format

· Portable Document File (PDF)

· Please keep digital files to less than 10 MBs if possible but larger files will NOT be disqualified.

· Printing: OIAA may choose to print the submittal on 8.5-inch by 11-inch white paper

· The main body fonts must be a minimum of 12 points, figure captions and callouts may use smaller fonts

· A one-page cover must state: “Statement of Qualifications for Project Management and Construction Management Services” and include the prime firm/team or PMCM name, contact person name, direct telephone or mobile phone number, and email address (failure to include this information on the cover may result in disqualification)

SECTION 7 – PROPOSAL EVALUATION CRITERIA

7.1 Initial Review

Upon receipt of the SOQ, OIAA will review and evaluate the SOQs that are deemed responsive to this RFQ in accordance with the criteria set forth in this RFQ. If a SOQ is received and deemed non-responsive (e.g. submitted after the due date and time) the SOQ will be noted as non- responsive and will not be scored.

7.2 Evaluation of SOQs

Each SOQ will be reviewed and evaluated by each member of a selection panel established by OIAA. Each reviewer will use the evaluation criteria set forth in this RFQ and score each SOQ accordingly. Each reviewer will complete his/her review of SOQs independently. The selection panel’s evaluations will be combined to determine a numerical ranking of each responsive SOQ. The highest-ranking SOQs will be shortlisted and will move forward to the Step 2 Request for Proposal (RFP) procurement phase for the PMCM services.

7.3 Evaluation of Interviews (Step 2 RFP Procurement Phase)

During the Step 2 Request for Proposal (RFP) procurement phase and after the review and evaluation of proposals, the OIAA may determine that it is necessary to conduct interviews prior to final selection. If interviews are necessary, the shortlisted PMCM firms/teams that submits the highest ranked RFP proposals will be invited to OIAA to make presentations to the members of the selection panel and answer questions. Each member of the selection panel will evaluate the interviews and the final scores will be established based on criteria and instructions provided prior to the interview taking place.

7.4 Short List and Selection

OIAA reserves the right to make final decisions regarding the selected shortlisted PMCM firms/teams and the number of selected shortlisted PMCM firms/teams based on the quantity and quality of the proposals received. This right extends to modifying the selection process to eliminate interviews during the RFP procurement phase if an insufficient number of qualified PMCM firms/teams submits a SOQ or proposal.

It is OIAA’s intent to select one PMCM to provide project management and construction management services.

---RFQ CONTINUED ON NEXT PAGE---

7.5 Evaluation Criteria

The following criteria will be used by the OIAA selection panel to determine the most qualified firm to provide project management and construction management services based on submitted SOQ and may be invited to continue in the Solicitation process to Step 2 Request for Proposal.

Responsiveness Statements of Qualifications will be evaluated for their general clarity and whether PMCM respondents followed the directions included in this RFQ. The OIAA is seeking a respondent who can demonstrate qualifications in a clear and compelling manner and who follow all directions included in this RFQ.

PMCM Qualifications

· Understanding the Sponsor’s operations, unique concerns, potential challenges related to the OIAA CIP and TIP in connection with Proposer’s approach, plan and strategy for OIAA CIP and TIP delivery. (20 Points)

· General professional qualifications and prior experience serving in a similar role at similar agencies of the PMCM Project Director, Senior Project Manager/s (15 Points)

· Capabilities of the assigned firm/team and individuals presented for this assignment. (10 Points)

· Specialized skills, experience, and qualifications of firm/team members identified to serve on this assignment. (5 Points)

· Demonstration of how the PMCM project director, project and construction managers, and other key staff will provide services to OIAA in an efficient and timely manner, including being available to serve OIAA as Staff Augmentation. (10 Points)

· Qualifications and experience of sub-consultants regularly engaged by the PMCM under consideration. (10 Points)

Prior Experience

· The maximum number of points will be given for programs and projects that demonstrate the PMCM having

1. Worked on similar types of assignments

2. Experience with PMIS Oracle Unifier

3. Worked at similar airports, agencies or organizations

4. Identified challenges and how they were overcome

· Successful outcomes as confirmed by listed references.

SECTION 8 – INTERPRETATIONS AND CLARIFICATIONS

8.1 Requests in Writing

The Bidder/Proposer may submit questions / requests for information (RFIs) regarding the content of this RFP/RFQ or the RFP/RFQ procedures. RFIs must be submitted using Planet Bids. In the event there is technical difficulty using Planet Bids, contact: Planet Bids at (818) 992-1771 x0 for support or select the headset icon for the Help Center to submit a support ticket.

8.2 Deadline for Questions

All questions must be submitted by TBD.

8.3 Oral Inquiries

OIAA will not accept or respond to oral inquiries. The OIAA is not responsible for responding to any questions not submitted/published on the Planet Bids website.

8.4 Responses to Questions

If OIAA determines that a decision or interpretation requires that an addendum to the RFQ document be issued, an addendum will be prepared and posted on OpenGov and notice will be sent to registered RFQ holders. Bidders/Proposers are cautioned that subsequent responses or addenda will become part of the Bid/RFQ and may affect or vary a response previously provided. Each Bidder/Proposer is solely responsible for reviewing any and all addenda before submitting its Bid/Proposal.

Investigation of all RFIs will be pursued; however, it may be impractical to post responses to certain inquiries. Therefore, the OIAA, at its sole discretion, reserves the right to waive posting a response to RFIs, including RFIs that are unrelated to the RFQ requirements, scope, specifications or other provisions

8.5 Prohibited Communications

Respondents may not directly contact or communicate with an OIAA employee or member of the OIAA Commission in relation to the selection process at any time prior to the notification that a contract has been awarded. The only exception to this prohibition is the submittal of questions as described in Sections 8.1 and 8.2 of this RFQ.

SECTION 9 – ADDENDA

9.1 Right to Revise RFQ

OIAA reserves the right to revise the RFQ document at any time. If OIAA revises the content of this RFQ, an addendum and notification will be posted to OpenGov and registered RFQ holders will be notified.

9.2 Postponing Due Date

OIAA reserves the right to postpone the due date and time for the SOQ related to this RFQ. Postponements may be considered if an addendum or revision to this RFQ is sufficient to necessitate, at OIAA’s discretion, additional time to prepare the SOQ.

9.3 Respondent’s Responsibility

Each respondent is responsible for monitoring OIAA’s procurement process through OpenGov including addendums, emails, and other notifications related to the bid/proposals. OIAA reserves the right to deem a SOQ non-responsive if the SOQ does not clearly acknowledge posted addenda to this RFQ.

SECTION 10 – OIAA POLICIES AND AGREEMENTS

10.1 Validity Period of Statement of Qualification (SOQ)

SOQ’s submitted to OIAA in response to this RFQ are considered valid for one year from the due date and time of submittal or until OIAA executes a contract with a selected respondent, whichever occurs first.

10.2. Administrative Requirements

Proposers shall complete all the Administrative Requirements Forms, and shall initial all interlineations, alterations, or erasures in its submissions. Proposers shall not delete, modify, or supplement the printed matter on the Administrative Requirement Forms, or make substitutions thereon.

The evaluation of the Administrative Requirement is conducted on a Pass/Fail basis. The submission will be reviewed by OIAA to determine if it is complete. The Proposer’s failure to comply with the instructions or to submit complete and fully executed forms may result in the bid/proposal being deemed non-responsive.

The OIAA Administrative Requirements include the following:

10.2.1. Affidavit to Accompany Bids or Proposals (must be signed and notarized) Each bid/proposal/qualification must include the attached affidavit of the bidder/proposer that the bid/proposal/qualification is genuine, and not a sham or collusive, or made in the interest or on behalf of any person, and that the Bidder/Proposer has not directly or indirectly induced or solicited any other Bidder/Proposer to submit a sham bid, or any other person, firms, or corporation to refrain from bidding, and that the Bidder/Proposer has not sought by collusion to secure for himself/herself an advantage over any other Bidder/Proposer.

Proposers must complete, notarize, and the Affidavit to Accompany Proposals or Bids with the bid/proposal. Failure to include an Affidavit with the bid/proposal will render the submission non-responsive and will result in its rejection.

Note: Proposers are required to submit the original signed and notarized Affidavit to Accompany Bids/Proposals to the OIAA within seven (7) working days from bid/proposal submittal to Ontario International Airport Authority, Attention: Procurement Services, 1923 East Avion Street, Ontario, CA 91761.

10.2.2. Conflict of Interest Disclosure (must be signed)

Each bid/proposal must include a Conflict of Interest Disclosure Form. This requirement applies to the Prime Contractor. Failure to include a Conflict of Interest Disclosure Form with the bid/proposal will render the submission non-responsive and will result in its rejection.

Note: Proposers are required to submit the original signed Conflict of Interest Disclosure Form to the OIAA within seven (7) working days from bid/proposal submittal to Ontario International Airport Authority, Attention: Procurement Services, 1923 East Avion Street, Ontario, CA 91761.

10.2.3. Supplier Information Form

The Supplier Information Form requires general information about a bidder/proposer’s business as well as the Seller’s Permit, City of Ontario Business License, Payment Terms, and data on the firm’s other OIAA contracts (if applicable).

10.2.4. City of Ontario Business License – Required upon award of contract.

Contractors/Firms conducting business within the City’s limits are required to apply for, obtain, and maintain a City of Ontario Business License. To apply, submit an application online at www.ontarioca.gov/business-license or contact the Business License Department directly at (909) 395-2022. Enter your company’s City of Ontario Business License on the Supplier Information Form and include a copy of either the business license or online application with your bid/proposal submittal.

10.2.5. W-9 Form

OIAA requires all bidders/proposers to submit Form W-9 for taxpayer identification and certification. A W-9 Form must be on-file with the OIAA to receive payment under this project.

10.2.6. SBE Affidavit

Each bid/proposal shall include a signed SBE Affidavit that certifies the bidder/proposer, company/firm, understands the SBE Program Rules and Regulations (located at www.flyontario.com/corporate/business-opportunities) and further certifies that, if awarded a Contract, the company/firm shall fully comply with the OIAA’s SBE Program. Failure to include the SBE Affidavit with the bid/proposal will render the submission non-responsive and will result in its rejection.

10.2.7. Insurance Requirements / PINS Advantage

NON – AOA - $2Mil with a $4Mil Aggregate Contractor/Firm/Supplier/Operator shall procure at its own expense and always keep in effect during the term of this agreement, the types and amounts of insurance, specified herein. Within ten (10) calendar days after notification from the OIAA, and prior to the establishment of the contract, the successful bidder/ proposer will be required to submit certification paperwork to OIAA in accordance with the Administrative Requirements stated in the Insurance Requirements. Contractor/Firm/Supplier/Operator shall submit/upload Certification of Insurance, Schedule, and Endorsement via OIAA’s PINS Advangate.

Note: If a task involves AOA – Airfield Insurance, the $10Mil Liability insurance limits will be required.

10.2.8. Failure to Meet Post Notification Requirements

Failure of Proposer to meet post notification requirements established by this request for qualification, proposal addendum and/or to execute a contract with the Authority may result in OIAA’s determination that the bid/proposal are non-responsive and therefore withdraw its Notification of Intent to Award to the Proposer. The Authority may then provide a Notification of Intent to Award to the next highest-ranking Proposer.

10.2.9. Subcontractor/Subconsultant Utilization Report- Small Business Enterprise The Prime Contractor/Consultant is required to complete and submit the Subconsultant Monthly Utilization Report with each invoice submitted by the Prime Contractor/Consultant. Failure to complete/ update/submit this form with the Prime Contractor's/Consultant's monthly invoice will delay the processing of any payments due until the form has been submitted/approved.

10.3 Disadvantaged Business Enterprise (DBE) Program and Goal Professional services contracts that are awarded with federal funds are subject to all applicable federal contracting provisions for Professional Services Contracts, including the Disadvantaged Business Enterprise (DBE) program (U.S. Department of Transportation, 49 Code of Federal Regulations, Part 26).

It is anticipated that firms responding to this solicitation could potentially provide CM and related services for federally funded construction projects at ONT. Therefore, OIAA is establishing a DBE goal.

The OIAA is currently administering a Race-Conscious (RC) DBE program and as such is establishing a contract-specific goal for this project of 13%. The encourages all consultants to take steps to include DBE’s in this contract. To facilitate the OIAA’s compliance, each consultant must, in its SOQ, identify those subcontractors or suppliers that are certified disadvantaged business enterprises under the DBE Rules, the percentage of each DBE’s participation, and each DBE’s certificate number.

The OIAA is required to report DBE accomplishments to the FAA (Appendix A, Part 26 - Uniform Report of DBE Participation) annually. The successful PMCM will be required to submit DBE attainment reports. The successful PMCM shall carry out applicable requirements of the DBE Rules. Failure by the successful PMCM to carry out these requirements may be a material breach of contract, which may result in the termination of the contract or such other remedy as the OIAA deems appropriate.

The selected PMCM shall cooperate with the OIAA in meeting its commitments and objectives with regard to ensuring non-discrimination in the award and administration of U.S. DOT-assisted contracts and shall use its best efforts to ensure that barriers to participation of DBEs do not exist. In order to count toward DBE attainment, respondents and their subs must be certified as of the date of SOQ opening by an authorized agency of the California Unified Certification Program. A list of the California Department of Transportation’s Certified DBE professional engineering firms can be downloaded from their website at http://www.dot.ca.gov/hq/bep/find_certified.htm.

10.4 Right to Reject SOQ or Proposals

OIAA reserves the right to reject any or all SOQs and/ or Proposal; to waive any informality in the SOQ and/or Proposal when doing so would be to the advantage of OIAA; to reject any unapproved alternative SOQ and/ or Proposal(s); and to reject the SOQ and / or Proposal of any respondent who has previously failed to perform competently in any prior business relations with the OIAA. The receipt of SOQs or Proposals shall not in any way obligate the OIAA to enter into any agreement or any other contract of any kind with any prospective respondent.

10.5 Respondent Disqualification for Attempted Improper Influence Any attempt by a respondent to improperly influence a member of the selection panel directly or indirectly during the SOQ or Proposal evaluation and scoring process will result in the elimination of that respondent from consideration.

SECTION 11 – PROPERTY OF OIAA / PROPRIETARY MATERIAL

11.1 Confidentiality / Public Records Act

All correspondence with the Authority including responses to this RFQ will become the exclusive property of the Authority and will become public records under the California Public Records Act. Pursuant of Michaelis, Montanari, & Johnson v. Superior Court (2006) 38 Cal.4th 1065, proposals submitted in response to this RFQ will be held confidential by Ontario International Airport Authority (“Authority”) and will not be deemed subject to disclosure under the California Public Records Act (Cal. Government Code section 6250 et seq.) until after either Authority and successful proposer have completed negotiations and entered into an Agreement or Authority has rejected all proposals. Furthermore, the Authority will have no liability to the Proposer or other party as a result of any public disclosure of any proposal, correspondence, or the Agreement.

If a Proposer desires to exclude a portion of its proposal from disclosure under the California Public Records Act, the Proposer must mark it as such and state the specific provision in the California Public Records Act which provides the exemption as well as the factual basis for claiming the exemption. In the event a Proposer claims such an exemption, the Proposer is required to state in the SOQ the following: “The Proposer will indemnify the Authority and its officers, employees and agents, and hold them harmless from any claim or liability and defend any action brought against them arising out of or related to Proposer’s claim of exemption from the California Public Records Act.” Failure to include such a statement shall constitute a waiver of a Proposer’s right to exemption from public disclosure.