Project_Management_and_Construction_Management_(Addendum_#4_Revision).pdf

Ontario International Airport flyontario.com

REQUEST FOR PROPOSAL 2024-REQ-057 - PROJECT MANAGEMENT AND CONSTRUCTION MANAGEMENT

REQUEST FOR PROPOSAL 2024-REQ-057

PROJECT MANAGEMENT AND CONSTRUCTION MANAGEMENT for Ontario

International Airport

RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:

https://secure.procurenow.com/portal/flyontario

1. Introduction

1.1. Summary

The Ontario International Airport Authority (OIAA or Authority) invites Project Management and Construction Management firms/teams (PMCM) to prepare and submit a response to this

Request for Proposals (RFP) for Project Management and Construction Management Services

(PMCM) at Ontario International Airport (ONT).

The Authority intends to execute one (1) professional services contract, with the PMCM that best demonstrates their qualifications, approach and strategy as determined by a selection panel of OIAA representatives.

After selecting the PMCM firm / team, OIAA will initiate Negotiations with the selected

Respondent. If OIAA is unable to negotiate a contract with the selected Respondent, OIAA will, formally and in writing, end negotiations with that Respondent and proceed to the next

Respondent in the order of the selection ranking until a contract is reached or all proposals are rejected.

Firms/Teams must carefully examine the terms of the RFP, attachments, required forms, and any addenda, and evaluate all the circumstances and conditions affecting the RFP response at its own expense. OIAA is not liable for any cost associated with the development, preparation, transmittal, or presentation of any proposal or material submitted.

This RFP does not commit the OIAA to award a contract. This RFP and the process it describes are proprietary to the OIAA and are for the sole and exclusive benefit of the OIAA. No other party, including any Respondent, is intended to be granted any rights hereunder. Any response, including written documents and verbal communication, by any Respondent to this RFP, shall become the property of the OIAA and may be subject to public disclosure by the OIAA, or any authorized agent of the OIAA. The OIAA is not liable for any costs incurred by respondents in https://secure.procurenow.com/portal/%7bproject.government.code%7d

Request For Proposal #2024-REQ-057 - Project Management and Construction Management 2 preparing and submitting a Proposal in response to this RFP or for any costs and expenses incurred in meeting with, or making presentations to the OIAA, if so requested.

1.2. Contact Information

Maria Cuarezma Department:

Procurement Representative Capital Development

Email: mcuarezma@flyontario.com

1.3. Timeline

Release Project Date: February 28, 2025

Pre-Proposal Meeting (Non-Mandatory): March 6, 2025, 11:00am https://teams.microsoft.com/l/meetup-join/19%3ameeting_YjEwNDRmZWEtNjA3N C00Y2JkLTkwN2QtNTUyM2JmOWJjODM2% 40thread.v2/0?context=%7b%22Tid%22%3 a%22726bed49-7011-47d7-8024- 49cdc0e9cae8%22%2c%22Oid%22%3a%223

5fea434-9e9a-489c-a778- 1d0aae90a177%22%7d

Question Submission Deadline: March 14, 2025, 2:00pm

Proposal Submission Deadline: April 9, 2025, 2:00pm

2. Agency Background

The Ontario International Airport Authority (OIAA) is a joint-powers authority (JPA) formed between the City of Ontario and San Bernardino County as a public agency in Southern

California. The OIAA Commission consists of five appointed members. The OIAA is the owner and operator of Ontario International Airport (ONT). ONT is a medium hub airport serving more than 6.4 million passengers per year and is a major air cargo facility in Southern California, with more than 750,000 tons being carried to and from the airport each year.

ONT is a medium hub airport currently serving above and beyond pre-pandemic levels of passengers and is a major air-cargo facility in Southern California. One of the OIAA’s strategic objectives is to “Provide a flexible and fiscally responsible development plan that will help ensure that ONT can meet future passenger and cargo demand.” With the accountability and https://teams.microsoft.com/l/meetup-join/19%3ameeting_YjEwNDRmZWEtNjA3NC00Y2JkLTkwN2QtNTUyM2JmOWJjODM2%40thread.v2/0?context=%7b%22Tid%22%3a%22726bed49-7011-47d7-8024-49cdc0e9cae8%22%2c%22Oid%22%3a%2235fea434-9e9a-489c-a778-1d0aae90a177%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_YjEwNDRmZWEtNjA3NC00Y2JkLTkwN2QtNTUyM2JmOWJjODM2%40thread.v2/0?context=%7b%22Tid%22%3a%22726bed49-7011-47d7-8024-49cdc0e9cae8%22%2c%22Oid%22%3a%2235fea434-9e9a-489c-a778-1d0aae90a177%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_YjEwNDRmZWEtNjA3NC00Y2JkLTkwN2QtNTUyM2JmOWJjODM2%40thread.v2/0?context=%7b%22Tid%22%3a%22726bed49-7011-47d7-8024-49cdc0e9cae8%22%2c%22Oid%22%3a%2235fea434-9e9a-489c-a778-1d0aae90a177%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_YjEwNDRmZWEtNjA3NC00Y2JkLTkwN2QtNTUyM2JmOWJjODM2%40thread.v2/0?context=%7b%22Tid%22%3a%22726bed49-7011-47d7-8024-49cdc0e9cae8%22%2c%22Oid%22%3a%2235fea434-9e9a-489c-a778-1d0aae90a177%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_YjEwNDRmZWEtNjA3NC00Y2JkLTkwN2QtNTUyM2JmOWJjODM2%40thread.v2/0?context=%7b%22Tid%22%3a%22726bed49-7011-47d7-8024-49cdc0e9cae8%22%2c%22Oid%22%3a%2235fea434-9e9a-489c-a778-1d0aae90a177%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_YjEwNDRmZWEtNjA3NC00Y2JkLTkwN2QtNTUyM2JmOWJjODM2%40thread.v2/0?context=%7b%22Tid%22%3a%22726bed49-7011-47d7-8024-49cdc0e9cae8%22%2c%22Oid%22%3a%2235fea434-9e9a-489c-a778-1d0aae90a177%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_YjEwNDRmZWEtNjA3NC00Y2JkLTkwN2QtNTUyM2JmOWJjODM2%40thread.v2/0?context=%7b%22Tid%22%3a%22726bed49-7011-47d7-8024-49cdc0e9cae8%22%2c%22Oid%22%3a%2235fea434-9e9a-489c-a778-1d0aae90a177%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_YjEwNDRmZWEtNjA3NC00Y2JkLTkwN2QtNTUyM2JmOWJjODM2%40thread.v2/0?context=%7b%22Tid%22%3a%22726bed49-7011-47d7-8024-49cdc0e9cae8%22%2c%22Oid%22%3a%2235fea434-9e9a-489c-a778-1d0aae90a177%22%7d

Request For Proposal #2024-REQ-057 - Project Management and Construction Management 3 responsibility to deliver that development plan, the Project Management Department is a team of four including a director, project manager, project compliance coordinator and assistant engineer, all under the direction of the Chief Capital Development Officer. The OIAA requires

PMCM services to ensure all OIAA programs, projects, tenant developments, new concession locations and various enabling projects are designed correctly to meet project objectives and completed according to their design, construction specifications and schedules, all with minimal impacts to airport operations and tenant activities while maintaining the ultimate customer experience. These PMCM professional services will provide expertise of value to the ongoing operation during development and construction for the improvement of the Airport so that it can operate safely, efficiently, and serve all airport users.

3. Pre-Proposal Meeting - Virtual

The OIAA strongly encourages interested PMCM firms/teams to attend the pre-submittal meeting held virtually through MS Teams on Thursday, March 6th, 2025, at 11:00am (PDT).

PMCM firms /teams may join by dialing MS Teams meeting information.

The OIAA will present information pertaining to this RFP at the pre-submittal meeting, including the CIP program delivery, staff augmentation requirements, insurance requirements, DBE and

SBE requirements, and will answer questions about the RFP selection process.

https://teams.microsoft.com/l/meetup-join/19%3ameeting_YjEwNDRmZWEtNjA3NC00Y2JkLTkwN2QtNTUyM2JmOWJjODM2%40threa d.v2/0?context=%7b%22Tid%22%3a%22726bed49-7011-47d7-8024-

49cdc0e9cae8%22%2c%22Oid%22%3a%2235fea434-9e9a-489c-a778-1d0aae90a177%22%7d

4. Scope of Work

This is the detailed description of the Scope of Work, including objectives, tasks, deliverables, and any specific requirements relevant to this project. Successful vendor will be responsible for the following:

4.1. General Description

The OIAA and will be accountable for all the OIAA Capital Improvement Program (CIP) and

Tenant Improvement Program (TIP) which includes airside, landside and terminal programs and projects. The OIAA will oversee, direct, manage, and lead the PMCM in the execution of the required PMCM professional services.

A well-qualified and experienced PMCM will support the OIAA to oversee, direct, manage, inspect and report to deliver the CIP and TIP, this OIAA Program Management Team (PMT) will share the responsibility of delivering the CIP and TIP The qualified PMCM will be expected to provide a full range of PMCM services throughout the life and phases of capital projects -https://teams.microsoft.com/l/meetup-join/19%3ameeting_YjEwNDRmZWEtNjA3NC00Y2JkLTkwN2QtNTUyM2JmOWJjODM2%40thread.v2/0?context=%7b%22Tid%22%3a%22726bed49-7011-47d7-8024-49cdc0e9cae8%22%2c%22Oid%22%3a%2235fea434-9e9a-489c-a778-1d0aae90a177%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_YjEwNDRmZWEtNjA3NC00Y2JkLTkwN2QtNTUyM2JmOWJjODM2%40thread.v2/0?context=%7b%22Tid%22%3a%22726bed49-7011-47d7-8024-49cdc0e9cae8%22%2c%22Oid%22%3a%2235fea434-9e9a-489c-a778-1d0aae90a177%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_YjEwNDRmZWEtNjA3NC00Y2JkLTkwN2QtNTUyM2JmOWJjODM2%40thread.v2/0?context=%7b%22Tid%22%3a%22726bed49-7011-47d7-8024-49cdc0e9cae8%22%2c%22Oid%22%3a%2235fea434-9e9a-489c-a778-1d0aae90a177%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_YjEwNDRmZWEtNjA3NC00Y2JkLTkwN2QtNTUyM2JmOWJjODM2%40thread.v2/0?context=%7b%22Tid%22%3a%22726bed49-7011-47d7-8024-49cdc0e9cae8%22%2c%22Oid%22%3a%2235fea434-9e9a-489c-a778-1d0aae90a177%22%7d

Request For Proposal #2024-REQ-057 - Project Management and Construction Management 4 planning and concept review, procurement, design, implementation, construction, commissioning and operational readiness and airport transition (ORAT).

The selected PMCM will be expected to be adaptable and available to support and augment the OIAA by providing a full range of PMCM services from project initiation, planning, design, implementation, preconstruction, construction, project acceptance and closeout. Selected individuals and/or segments of the PMCM may be assigned by the OIAA based on the level of support and staff augmentation required, expertise and availability for daytime and night-time work periods.

The best qualified PMCM will introduce key staff and leadership able to serve the OIAA in a consistent, yet adaptable, and efficient manner. The qualified firm/team will be required to obtain security badges for key and augmentation staff to be working within the OIAA administration building, ONT airport terminals, on the ONT airfield secure area, within tenant leaseholds and may be required to escort visitors and drive on the ONT airfield.

4.2. Project Scope of Work, Deliverables and Anticipated Functions

PMCM Services needs are extensive so the PMCM should anticipate mobilizing rapidly and appropriately to serve the OIAA’s needs on the currently in progress and future CIP and TIP assignments.

The PMCM will be responsible for providing services to define how the programs and projects will be delivered and then staff to be brought online as needed for the project load as determined in the CIP and TIP schedule. Resource schedule should be coordinated and approved by the OIAA and/or when project assignments come online. This should be done in a coordinated and adaptable manner maximizing utilization of augmented staff to obtain benefits not available from managing the CIP and TIP separately. The staffing and project plan is intended to minimize impacts to airport operations and provide exceptional customer experience.

The PMCM will represent OIAA’s interests in their role on various programs and projects. While it is not OIAA’s intent to have PMCM provide legal services to OIAA, PMCM shall, in all cases, represent, protect and defend OIAA’s interests in their interaction with construction contractors, design consultants, airport tenants, authorities having jurisdiction (AHJ) and OIAA staff.

The PMCM shall demonstrate the ability to perform, prepare, conduct, complete and provide the following functions, at a minimum:

▪ Prepare a gap analysis and recommendations of existing OIAA project-related activities and procedures for consideration by the airport

Request For Proposal #2024-REQ-057 - Project Management and Construction Management 5

▪ Assist the airport in developing best practices in the areas of project management and construction management

▪ Provide OIAA staff augmentation for Key staff – Reporting to the OIAA at the

OIAA Administration Office

▪ Make recommendations to the airport on project delivery methods and support procurement for non-traditional methods

▪ Prepare Reports and dashboards to indicate overall progress and status of the programs and projects assigned

▪ Coordinate construction project interface among the OIAA, Airport Tenants, Authorities Having Jurisdiction (AHJ), regulatory agencies and other airport stakeholders

▪ Prepare and track Risk and Opportunity Matrices for the overall program and individual projects

▪ Prepare and conduct Constructability reviews

▪ Prepare and conduct airport operational impact analysis

▪ Coordinate design reviews at various stages of planning and design, depending on the project

▪ Review design changes and associated efforts as needed

▪ Oversee Environmental compliance

▪ Conduct Quality Assurance (QA) including field inspection, field measurements, and verifications

▪ Conduct and oversee Labor compliance

▪ Conduct and oversee Disadvantage Business Enterprise (DBE)/Small Business

Enterprise (SBE) compliance

▪ Prepare and respond to Requests for Information (RFIs), clarification requests, submittals, samples, and shop drawings

▪ Coordinate with the design engineer to resolve design and construction issues

▪ Field engineering and prepare field directives/change directives

▪ Participate in Dispute resolution

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▪ Conduct Risk and claims avoidance analysis

▪ Attend, coordinate and participate in Weekly, variable frequency and non-scheduled design and construction meetings and prepare and distribute meeting minutes

▪ Attend, coordinate and participate in Project coordination meetings with OIAA, contractor, AHJs and stakeholders and prepare and distribute meeting minutes to attendees

▪ Attend, coordinate and participate in Presentations to all stakeholders, OIAA staff and senior management, regulatory agencies and others as necessary and determined by OIAA

▪ Site logistics coordination and interface ensuring all parties have what they need

▪ Provide Commissioning and activation services related to the project as needed during and after project completion

▪ Assist in airport planning analysis

▪ Coordinate with other OIAA consultants as directed by OIAA

▪ Coordinate with City of Ontario, San Bernardino County, State, and Federal agencies with jurisdiction including public and private companies, agencies, and utility providers

▪ Prepare Impact analysis, and provide oversight and coordination of utility shutdowns

▪ Ensure Safety compliance monitoring and contractor safety oversight

▪ Conduct Daily and on-going construction inspection, quality assurance, shop inspection, including all specialty inspections including daily inspection report preparation.

▪ Provide Material testing and testing reports as directed by OIAA

▪ Provide Storm Water Pollution Prevention Plan (SWPPP) compliance

▪ Survey services as requested by OIAA including “all” electronic files (PDF &

AutoCAD formats) for reports and plans, respectively.

▪ Provide Project closeout administration including coordination and assistance with the punch list, final inspection, testing and commissioning, activation, permit card sign-off, temporary certificate of occupancy, certificate of occupancy

Request For Proposal #2024-REQ-057 - Project Management and Construction Management 7 and record drawings including “all” electronic drawing files.! (PDF and AutoCAD formats)

▪ Other necessary duties as needed or required by OIAA

4.3. Exclusivity and Conflict of Interest

OIAA may publish the following solicitations for additional professional services 2025 and 2026:

▪ RFP: A&E Professional Services (Federally Funded)

▪ RFP: A&E Professional Services (Local Funded)

▪ RFP: On-Call Planning Services

Awardee to this RFP (prime firms and subcontractors) are prohibited from responding to the above listed OIAA RFPs, however, current contracts with the OIAA should be taken into account.

4.4. Key Staffing

The OIAA will collaborate with, direct, and manage the PMCM’s Project Director, Project

Manager/s and Construction Manager/s and his/her responsibilities, as well as oversee the

PMCM specialty services providers to ensure they are serving OIAA’s needs as it relates to all of the airport projects, CIP and TIP.

Given the OIAA’s role, the PMCM shall provide qualified staffing. OIAA has identified the following PMCM roles via the draft framework, however, the Proposal shall include a staffing organization chart identifying roles and responsibilities as recommended by the PMCM. Key team members may fulfill more than one role.

The PMCM respondent shall present an organization chart with individuals identified for the above key staffing at a minimum. The PMCM should demonstrate its ability to adequately fulfill the required duties with qualified staff. The key staffing listed above and included on the proposed organizational chart are expected to be available, with consideration given to unavoidable circumstances, when the need arises based on the high-level CIP and TIP schedule and OIAA needs and may be considered as Staff Augmentation.

The qualified PMCM will be required to provide the following resources, with Key Staff identified as OIAA Staff Augmentation:

Principal in Charge – (non-billable, remote, offsite) The Principal in Charge (PIC) will support the

PMCM team that is staffed with OIAA. The PIC will be non-billable position that supports staffing needs for OIAA and assists OIAA related to the PMCM team’s assigned PMCM staff. The

Request For Proposal #2024-REQ-057 - Project Management and Construction Management 8

PIC will be outside the normal reporting structure and assist OIAA in coordination of the staff, and assist OIAA on issues related project delivery, staffing and added organizational resources needed to deliver the CIP.

Senior Project Manager – (staff augmentation) The Senior Project Manager (SPM) will drive, monitor and report on the execution of “OIAA” (CIP) airside, landside, terminal project’s construction technical requirements and manages design, construction, including schedule, resolution of field issues, the RFI and submittal processes, and other tasks required during construction. The SPM will be responsible for “Airport Tenant” (TIP) airside, landside and terminal project’s construction technical requirements and drive construction for the OIAA, including schedule, design issues, permitting, field issues and other task required during the project. The SPM will report to the OIAA and will collaborate and coordinate with the OIAA CIP and TIP resident engineer or architect, field engineer and construction inspectors as well as the specialty services providers to ensure they are serving the OIAA’s requirements as it relates to the CIP and TIP and minimizing impacts to airport operations. The SPM is expected to report to the OIAA as Staff Augmentation and be on-site daily or at night dependent on the OIAA CIP and

TIP schedules to drive, monitor and report on project progress. The SPM is expected to manage up to 3-5 projects simultaneously.

Construction Manager(s) – (staff augmentation) The Construction Manager (CM) will drive, manage, monitor and report on the execution of the assigned projects. The CM will report to the SPM or the assigned OIAA staff and oversee the resident engineer or architect, field engineer and construction inspectors as well as oversee the specialty services providers to ensure they are serving OIAA’s requirements as it relates to the CIP and minimizing impacts to airport operations. The CM is expected to report to the OIAA as Staff Augmentation and to be on-site daily or at night dependent on the CIP schedule to drive, manage, monitor and report on construction during the CIP assignments.

The qualified PMCM may also be requested to provide the following roles as needed in tasks:

▪ Project Management Staff: Project Manager, Design Manager, Project Engineer, BIM Manager

▪ Field Management Staff: Resident Engineer, Field Engineer/Architect, Logistics

Specialist, QA Inspector

▪ Project Controls Staff: Cost/Risk Engineer, Scheduler, PMIS Specialist

▪ Project Administrator: Contracts Administrator, Procurement Technician, Document Control Technician

▪ Project Scheduler: Schedule management and reporting

▪ Cost Estimating Support (as needed)

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▪ Labor Compliance

▪ Commissioning

▪ Operational Readiness and Airport Transition (ORAT)

The qualified PMCM may also be requested to provide the following resources:

▪ Storm Water Pollution Prevention Plan (SWPPP) expertise

▪ Quality Assurance/Materials testing (lab certified)

▪ Survey services

▪ Environmental mitigation measure management and oversight

▪ Other services generally needed to support project management and construction management services

4.5. Supplier Qualifications

Prospective PMCM firms/teams shall have at least five (5) years of experience providing PMCM services to airports or other transportation agencies. Relevant experience may have been obtained working at non-hub, small hub, medium hub, and large hub airports. ONT is a medium hub commercial and cargo service airport and experience serving peer airports with similar characteristics and traffic volumes and characteristics will be evaluated favorably but is not required.

OIAA intends to select a PMCM with across-the-board terminal, airside, and landside project management and construction management experience. Additionally, and most importantly, OIAA intends to select a PMCM with an understanding of OIAA’s operations and unique challenges, including an approach, plan and strategies for delivering the transformative TIP and

CIP with reference to minimizing impacts to airport operations and the customer experience.

Recent and relevant experience working in an active terminal, airfield and landside environment without incident and minimal impacts to operations are required and essential to serve OIAA for PMCM services for the CIP and TIP.

4.6. Anticipate Contract Term

This is a three- year contract, with two, one-year extensions, to be exercised at the sole discretion of OIAA’s Chief Executive Officer (CEO) or his/her designee. Please note that the terms and conditions indicated on the Contract are not negotiable. The successful respondent must be prepared to sign a contract with the same terms and conditions as the attached draft contract upon selection to provide project management and construction management services.

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5. Submission Instructions & Format

All interested vendors are required to submit all proposals and questions electronically through

OpenGov by the deadline listed above. Use "2024-REQ-057- Project Management and

Construction Management" as the subject line for all submissions. Hard copies will not be accepted. All submissions must be in the following format:

• Portable Document File (PDF) Please keep digital files to less than 10 MBs if possible.

• OIAA may choose to print your submission, paper size should not exceed 8.5-inch by 11-inch.

• The main body fonts must be a minimum of 12 points, figure captions and callouts may use smaller fonts.

• A two-page cover must state the "2024-REQ-057 - Project Management and

Construction Management" and include the prime firm name, contact person name, direct telephone or mobile phone number, and email address

• Page count should not exceed thirty (30) pages. (Excluding the Administrative

Requirement documents)

(Failure to include this information on the cover may result in disqualification).

6. Proposal Content Overview

All proposals should be concise, organized, and show qualifications and applicable experience.

Each proposal submittal shall be no more than thirty (30) pages in length, including attachments and exhibits but not including the Cover Letter/Executive Summary and the administrative requirements.

All proposals shall be prepared at the expense of the Proposer electing to participate with the understanding that no claims against the OIAA will be accepted.

The proposal shall consist of the following sections in the following order:

7. Proposal Content Requirement

All submissions should include the following sections:

1. Cover Letter/Executive Summary (2 pages)

The cover letter shall be signed by an officer of the lead firm, should include the contact information including the phone number and email address of the contact person, introduce the prime company and the proposed key Contractor/Firm, and state any other information

Request For Proposal #2024-REQ-057 - Project Management and Construction Management 11 deemed essential by the respondent within the single page allotted. Also, include an acknowledgment that the prime firm has reviewed the OIAA SBE program document on the airport website at www.flyONTario.com and will comply with all established policies as they relate to this solicitation.

2. PMCM Overview (8 pages)

The PMCM overview section shall identify the lead firm and all subcontractors and clarify the role of the prime firm and each subcontractor. This section should describe prior experience working on similar assignments (experience should be within the last 5 years) by the lead firm and all subcontractors. Firm history is not firm experience. This section should focus on recent experience relevant to this specific assignment at Ontario International Airport. Additionally, this section should focus on the PMCM’s approach, plan and strategies for advancing the OIAA’s project management practices and procedures and providing excellent PMCM services to facilitate successful delivery of the TIP and CIP in a manner tailored to the OIAA.

3. Staffing Overview (10 pages)

The first page of this section shall include a complete PMCM organization chart of all key individuals using the PMCM draft framework for reference; however, the Proposal shall include a staffing organization chart identifying roles and responsibilities as recommended by the

PMCM. 11” x 17” format for the Organization Chart is allowed and will count as 2 pages.

The next page of this section shall provide information about the executive advisors, proposed project director(s), project manager/s and construction manager/s who are the points of contact for the OIAA to provide the initial response to all OIAA inquiries.

Up to seven additional pages shall be used to present brief biographies for key individuals named on the organizational chart that includes the following information in the following format:

• Name (employer name, assigned office city, state)

• Assigned role on this project

• Availability for the proposed contract

• Years of experience (years with employer)

• Education

• Five-year experience narrative in bulleted list format

• Other relevant experience, skills, and qualifications

Full resumes may be included at the end of the SOQ document as an Appendix if desired and will not count towards the total page limit.

http://www.flyontario.com/

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4. Experience (10 pages)

Up to ten pages may be used to present project experience of the prime firm/team or PMCM and subcontractors that is relevant to this assignment. Assignments presented in this section must have been completed on or after January 1, 2015, and should include the date of completion. The PMCM may present up to five projects while no more than three projects may be presented for each PMCM subcontractor. Please include the following key information in each project profile in the following order:

• Project title

• Client name

• Client contact information:

o Name, title o Airport Sponsor/Organization (e.g. Ontario International Airport

Authority) o Telephone number o Email address

• Firm/team role and approximate contract value

• Project description including how the project relates to this assignment at

Ontario International Airport

• Roles of key staff who were assigned to the referenced project and are also assigned to this project

• Identify challenges and how they were overcome

• Discuss responsiveness to the owner’s needs

8. Evaluation Criteria

8.1. Administrative

No. Evaluation Criteria Scoring Method Weight (Points)

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1. Responsiveness

Administrative Requirements will be evaluated for general clarity and if the respondents have followed the directions included in the

Administrative Requirements.

Pass / Fail 1 (100% of Total)

8.2. Technical

No. Evaluation Criteria Scoring Method Weight (Points)

1. PMCM Qualifications

• Understanding the Sponsor’s operations, unique concerns, potential challenges related to the

OIAA CIP and TIP in connection with

Proposer’s approach, plan and strategy for OIAA CIP and TIP delivery.

• General professional qualifications and prior experience serving in a similar role at similar agencies of the

PMCM Senior Project Manager.

• Capabilities of the assigned firm/team and individuals presented for this assignment.

• Specialized skills, experience, and qualifications of firm/team members identified to serve on this assignment.

• Demonstration of how the PMCM

Senior Project Manager, Construction Managers, and other key staff will provide services to OIAA in an efficient and timely manner, including being available to serve

OIAA as Staff Augmentation.

• Qualifications and experience of sub-consultants regularly engaged by the

PMCM under consideration.

Points Based 80 (80% of Total)

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2. Prior Experience

• The maximum number of points will be given for programs and projects that demonstrate the PMCM having

1. Worked on similar types of assignments

2. Experience with PMIS Oracle

Unifier

3. Worked at similar airports, agencies or organizations

4. Identified challenges and how they were overcome

• Successful outcomes as confirmed by listed references.

Points Based 20 (20% of Total)

9. Administrative Requirements

Proposers must complete and submit the following signed documents with their proposal/bid. The following items are required to be submitted with all proposals/bids:

o Proposal Submittal Checklist o Affidavit of Non-Collusion o Conflict of Interest Disclosure Form o Confidentiality and Non-Disclosure Form o Supplier Information Form o W-9 Form o Acknowledgment of review and compliance with the OIAA SBE program

NOTE: Failure to submit the required forms or failure to include the acknowledgments as instructed in the forms will render the bid/proposal non-responsive and will result in its rejection.

9.1. You acknowledge that you have read and understand the OIAA SBE/DBE/ACDBE policy?

The OIAA SBE/DBE/ACDBE program is available by clicking here https://www.flyontario.com/business-development/procurement

Select the icon that applies.

☐ Please confirm

*Response required https://www.flyontario.com/business-development/procurement https://www.flyontario.com/business-development/procurement https://www.flyontario.com/business-development/procurement

Request For Proposal #2024-REQ-057 - Project Management and Construction Management 15

9.2. Upload any SBE/DBE/ACDBE Certification that your organization holds.

9.3. Upload your organizations current W-9 form*

The form must be signed and dated with the last 12 months. The latest tax form can be found here: https://www.irs.gov/forms-instructions.

*Response required

9.4. Affidavit of Non-Collusion*

Please download the document below. Fill out the document completely, sign it.

• AFFIDAVIT_OF_NON-COLLUSION_...

*Response required

9.5. Confidentiality and Non-Disclosure Form*

Please download the documents below, complete, and sign.

• OIAA_Confidentiality_Non-Di...

*Response required

9.6. Supplier Information Form*

Please download the below documents, complete, and upload.

• Supplier_Information_Form.pdf

*Response required

9.7. Conflict of Interest Disclosure

All persons or organizations seeking contracts or agreements with the OIAA must complete and submit this OIAA Conflict of Interest Disclosure Form along with the bid/proposal.

NOTE: Failure to comply with this requirement may cause your proposal to be declared nonresponsive.

Any questions regarding the information required to be disclosed in this form should be directed to OIAA’s General Legal Counsel, especially for any “yes” responses to questions in this form, which may also disqualify your organization from submitting an offer on the bid/proposal.

9.7.1. Conflict of Interest Form*

Please download the document below, complete, and sign.

• OIAA_Conflict_of_Interest_D...

*Response required

9.7.2. Upload Completed Conflict of Interest Form*

Upload completed and signed document here.

*Response required https://www.irs.gov/forms-instructions https://government-project.s3.us-west-2.amazonaws.com/149437/fb6c5d51-b318-4d42-a643-332f5bed8b2c_AFFIDAVIT_OF_NON-COLLUSION_Rev_May_2020.pdf?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4ITBV4PJC%2F20250323%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20250323T043751Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjEHMaCXVzLXdlc3QtMiJHMEUCIQD7pYwwXIwrqMluc7jsMiGbfwCxOkOm6Gq5Mq2ka4liXAIgexxh2KVCnT9PYOcThO5jKhSZXqiELpJ4Y7Iv2Y87YQ4qjAUIzP%2F%2F%2F%2F%2F%2F%2F%2F%2F%2FARACGgw4OTIzNjQ2ODc2NzIiDOCJfDWWaRM7GOHgXCrgBMmpaVbmB43bscnNomi5KA%2FAxiANLQOm1TBEvH5ookJaAXGl3P5hs%2Be%2B6avckjNuFybkPRX1m9uqXsGOmh%2FMdB%2F1tfX6au9jZF3rRwH0%2FCi8DKjDK6X8KD%2F5swBviLaHBdJKt1XiZ%2FO8ciotpGwTNTm9q0P73j1Gd9aLAdCqWaaQGwg%2FlTOfDumhzTZarp5yoqDrO%2Fe1XNaCH0jGD8xa1vsJsi%2FxwS0crSUngCeQ7PX6eVhZUG2Mc%2FUch0MEXQLE%2FfAykMXdBTgSynpLvSPg4q9m3jLsguVsmmwRYHajJAvDbXAPfV%2B5O8idPxm18qNPdEkzlmjl81%2BI6cTVBiyfPu1tqhipXn5mnJKRCIhV5fjQu2SeYpzili9R3SJ%2FOJL7UwTYzaX1JLhTB67CPBbaDHE4W3fC6qYHIp6OKHG0df6XI6mt9XZSyB1irp3Zk4uzq0jWdMB%2FdBFvtVQB3dxcBWzCSkXYnVHeN2ZTd7LwSSyObQLRPOR4%2F35kxqnIo2hQJ%2FD7flwsVS7qX7KvzH3NouDa3REWU8dStSfVq6Hm9sNv2Z7oim2AkRJ4DKGcCBJTj5XwVj6QRCMdQJe2TpyfiKZVLwiV97i84uRrkytdTr8Qu76q36iLJq70m4UqotB6yFy9IpdkgVcSxXIOFLSyLk3bGJZL%2B3wqB1fjZB1v33dvUE1fiylyQLl%2F9mWkL5GHg6WWyFh0I%2FRphOgusBlUaRck8bV2BP3JnISOjVinAl6W5OGAzVxACSqInk9rupA%2F1W7nlOAjtNV8NBWBlnh7T28P80r%2BQ63m7zG5bRG2DecYMNLy%2Fb4GOpsB9kcukZI5fvfyGnzuNHITHx4oecejzFjBYGM0Zt2hemuQQp5ooWQyZbmuk%2F7RxWpRhhR5a8%2F04jmNHyIGelIlF0L1WgJDxHhuO%2Fxz%2F5z62Sib%2BA3QXpGl64%2F%2FEuC5jRYkjDrp2f5SmmcopWp3NJOJiMcRMn5K7Nt81BEZt1Mk%2FyCuP3up6mXPzNR2Poj6SRr%2BwxdwaQBcaANs4pk%3D&X-Amz-Signature=e659614805078297f08f3b82b1fe042f2cb65bf10ece9487ffe2f50ad75ada10&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22AFFIDAVIT_OF_NON-COLLUSION_Rev_May_2020.pdf%22&x-id=GetObject 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Request For Proposal #2024-REQ-057 - Project Management and Construction Management 16

9.8. Proposal Submittal Checklist

Failure to submit the completed checklist and acknowledgment of all addendas will render the bid/proposal non-responsive.

9.8.1. Proposal Submittal Checklist Form*

Please download the below documents, complete, and upload.

• Proposal_Checklist.pdf

*Response required

9.9. Draft Contract Terms

Proposers should anticipate entering into an agreement with the OIAA that will be largely similar to that of the draft included in this solicitation.

9.9.1. Please download the below documents.*

• SCONT-000XXX_Professional_S...

*Response required

9.9.2. By selecting the box below, you confirm that you have read and understood the Draft Contract Terms.*

NOTE: Questions regarding the terms and conditions of the draft contract should be submitted during the open RFI period of this solicitation.

☐ Please confirm

*Response required

9.9.3. Proposal Section*

Submit your proposal solely in this section. Failure to do so may result in the proposal being deemed invalid

*Response required

9.10. B) Conditional - Administrative Requirements for successful Proposer Administrative Requirements due prior to award of contract:

• Certification of Insurance

• Copy of successful Proposer's City of Ontario Business License

9.10.1. Certificate of Insurance Requirement

Please download the document below for the type of insurance required from successful proposer.

• Insurance_Requirements_for_...

9.10.2. City of Ontario Business License*

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Request For Proposal #2024-REQ-057 - Project Management and Construction Management 17

Please confirm that you will provide a copy of your City of Ontario Business License and/or confirmation response prior to Award of Contract and/or Commencement of Work.

☐ Please confirm

*Response required

10. Proposal Evaluation and Awarding

10.1. Responsiveness Review

Upon receipt of proposals, OIAA will review and evaluate proposals that are deemed responsive in accordance with the criteria set forth in this solicitation. If a proposal is received and deemed non-responsive, the proposal will be noted as non-responsive and will not be scored.

10.2. Evaluation Panel

Each proposal will be reviewed and evaluated by each member of a selection panel established by the OIAA. Each reviewer will use the evaluation criteria set forth in this solicitation to score each proposal accordingly. Each reviewer will complete his/her review of the proposals independently. The selection panel’s evaluations will be combined to determine a numerical ranking of each responsive proposal.

10.3. Evaluation of Interviews

The OIAA may determine that it is necessary to conduct interviews prior to final selection. In the event interviews are necessary, the highest-ranking proposers will be invited to the OIAA to make a presentations to the members of the evaluation panel and answer questions. Each member of the evaluation panel will evaluate the interviews and the final scores will be established based on criteria and instructions provided prior to the interview taking place.

10.4. Evaluation Process

All proposals will be evaluated based on the Evaluation Criteria list in this solicitation.