RFQ nr. 19EN1026Q0136 for Lodging Services.pdf

RFQ NR. 19EN1026Q0136

LODGING SERVICES

FOR TRAINING EVENT IN JUNE 2026

IN TALLINN, ESTONIA.

Request for Quotations nr. 19EN1026Q0136 for lodging services in Tallinn, Estonia for June 2026 training event

U.S. Embassy Tallinn

Date: April 2, 2026

Dear Prospective Quoter:

Subject: Request for Quotations number 19EN1026Q0136

Enclosed is a Request for Quotations (RFQ) for Lodging services for training event in June 2026 in Tallinn, Estonia. If you would like to submit a quotation, follow the instructions in Section 3 of the solicitation, complete the required portions of the attached document, and submit it to the address shown on Standard Form 1449 that follows this letter.

The U.S. Government intends to award a contract/purchase order to the responsible company submitting an acceptable offer at the lowest price. We intend to award a contract/purchase order based on initial quotations, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.

Quotations are due by May 6, 2026, 17:00, Estonian time (GMT+2h). No quotations will be accepted after this time. Proposals must be in English and incomplete proposals will not be accepted.

Your quotation must be submitted electronically to TallinnGSOProcurement@state.gov It is important to make sure the submission is made in specific size and format; in MS-Word 2007/2010 or MS-Excel 2007/2010 or Adobe Acrobat (pdf) file format. The file size must not exceed 30MB. If the file size should exceed 30MB, the submission must be made in separate files and attached to separate emails with less than 30MB each.

In order for a quotation to be considered, you must also complete and submit the following:

1. SF-1449 Cover page

2. Section I, Pricing table

3. Additional information as required in Section 3

4. Section 5 Representations and Certifications

Sincerely, Amber Groustra Contracting Officer

Enclosure:

SF-1449 Cover Page Continuation to SF-1449, RFQ nr. 19EN1026Q0136 mailto:TallinnGSOProcurement@state.gov

Request for Quotations nr. 19EN1026Q0136 for lodging services in Tallinn, Estonia for June 2026 training event

• SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

1. REQUISITION NUMBER

PR15885821

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

5. SOLICITATION NUMBER

19EN1026Q0136

6. SOLICITATION ISSUE DATE

04/02/2026

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME TallinnGSOProcurement@state.gov

b. TELEPHONE NUMBER(No collect calls)

8. OFFER DUE DATE/ LOCAL

TIME

05/06/2026/COB (GMT

+2)

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE:____ % FOR:

SMALL BUSINESS WOMEN-OWNED SMALL BUSINESS

AMERICAN EMBASSY TALLINN

KENTMANNI 20

ATTN: GSO/PROCUREMENT

HUBZONE SMALL

BUSINESS

(WOSB) ELLIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM NAICS:

TALLINN, 15099

ESTONIA

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

EDWOSB

8 (A) SIZE STANDARD:

11. DELIVERY FOR FOB DESTINAT-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS 13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

AMERICAN EMBASSY TALLINN

KENTMANNI 20, TALLINN, 15099

ESTONIA

AMERICAN EMBASSY TALLINN

ATTN: GSO/PROCUREMENT

17a. CONTRACTOR/

OFFERER

TELEPHONE NO.

CODE FACILITY

CODE

18a. PAYMENT WILL BE MADE BY

U.S. Disbursing SYM

KENTMANNI 20

TALLINN, 15099

ESTONIA

CODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

BELOW IS CHECKED SEE ADDENDUM

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

PLEASE SEE AND FILL ADDENDUM SECTION I

(Use Reverse and/or Attach Additional Sheets as Necessary) 25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a.SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED

27b.CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN ____

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER ALL

ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL

SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED HEREIN.

29. AWARD OF CONTRACT: REF. _________________ OFFER DATED

____________. YOUR OFFER ON SOLICITATION (BLOCK 5), INCLUDING ANY

ADDITIONS OR CHANGES WHICH ARE SET FORTH HEREIN, IS ACCEPTED AS

TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (Type or print)

30c. DATE SIGNED

31b. NAME OF CONTRACTING OFFICER (Type or print) Amber Groustra

31c. DATE SIGNED 04/02/2026

Request for Quotations nr. 19EN1026Q0136 for lodging services in Tallinn, Estonia for June 2026 training event

TABLE OF CONTENTS

SECTION 1 - THE SCHEDULE

• SF 1449 cover sheet

• Continuation To SF-1449, RFQ Number 19EN1026Q0136, Prices, Block 23

• Continuation To SF-1449, RFQ Number 19EN1026Q0136, Schedule of Supplies/Services, Block 20 Description/Specifications/Work Statement

• Attachment 1 to Description/Specifications/Statement of Work, Government Furnished

Property

SECTION 2 - CONTRACT CLAUSES

• Contract Clauses

• Addendum to Contract Clauses - FAR and DOSAR Clauses not Prescribed in Part 12

SECTION 3 - SOLICITATION PROVISIONS

• Solicitation Provisions

• Addendum to Solicitation Provisions - FAR and DOSAR Provisions not Prescribed in Part

SECTION 4 - EVALUATION FACTORS

• Evaluation Factors

• Addendum to Evaluation Factors - FAR and DOSAR Provisions not Prescribed in Part 12

SECTION 5 - REPRESENTATIONS AND CERTIFICATIONS

• Offeror Representations and Certifications

• Addendum to Offeror Representations and Certifications - FAR and DOSAR Provisions not

Prescribed in Part 12

Request for Quotations nr. 19EN1026Q0136 for lodging services in Tallinn, Estonia for June 2026 training event

SECTION 1 - THE SCHEDULE

CONTINUATION TO SF-1449

RFQ NUMBER 19EN1026Q0136

PRICES, BLOCK 23

I. SCOPE OF SERVICES

The U.S. Embassy in Tallinn requires lodging services in Tallinn, Estonia, for the purposes of accommodating attendees for a training program. Room requirement is expected to be between June 5-13, 2026, for 29 rooms in total.

Contractor shall provide a minimum of 2 and a maximum of 29 hotel rooms in Tallinn, Estonia.

Rooms shall be superior or higher rooms with single occupancy for up to thirty-one (29) personnel for five (5) to eight (8) consecutive nights for the above-mentioned dates.

II. PRICING

VALUE ADDED TAX (VAT)

Value Added Tax (VAT) is not included in the rate. Instead, it will be priced as a separate Line Item in the contract and on Invoices. Local law dictates the portion of the contract price that is subject to VAT; this percentage is multiplied only against that portion.

All prices shall be given in local currency of Euro.

Hotel Rooms

Room Category Estimated

Qty of Rooms

Price per Room per Night *

Estimated Qty of Nights

Sub-Total

Superior or higher (single) 29 179

VAT and other applicable taxes

Estimated Grand Total** *Price per room per night shall be without taxes.

Quantities provided in the chart are estimated and might be subject to change ** Grand Total will be calculated by multiplying estimated qty of nights with price per room per night including taxes.

Request for Quotations nr. 19EN1026Q0136 for lodging services in Tallinn, Estonia for June 2026 training event

CONTINUATION TO SF-1449

RFQ NUMBER 19EN1026Q0136

SCHEDULE OF SUPPLIES/SERVICES, BLOCK 20

DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

The U.S. Embassy in Tallinn requires lodging services at a hotel in Tallinn, Estonia for the purposes of accommodating attendees for a training program. The program is scheduled to conduct a training course on June 5-13, 2026.

The following room requirements are estimated to be:

June 5-13, 2026 - 5 rooms for 8 nights - total of 40 nights June 7-12, 2026 - 5 rooms for 5 nights - total of 25 nights June 7-13, 2026 - 19 rooms for 6 nights - total of 114 nights Superior or higher with single occupancy for up to twenty nine (29) personnel for six (6) to (8) consecutive nights for the above-mentioned dates.

Hotel and Lodging Requirements:

• Accommodation in a 4-star or higher category hotel.

• No cancellation fee for cancellations made up to 24 hours before booking.

• Late check in/check out times to accommodate international travelers from the U.S. and other countries.

• Complimentary breakfast included in the room rates.

• All hotel facilities must be clean and in excellent working order.

• Free wireless internet access must be provided.

• The size of the hotel room must be at least 20 m².

• The room type must be superior or higher

• The room must include a king or queen size bed

• Complimentary access to well-equipped gym facilities must be provided

• An overcoat closet must be available in the hotel room.

• The hotel must be accessible by bus (40 passengers).

• The hotel should be centrally located and easily accessible to business areas and places to eat.

• The hotel should be located within 7 kilometers of the Tallinn Airport.

• Hotel/Offeror operates an established business with a permanent address and telephone listing in Estonia

• Three hours’ response time shall be guaranteed in communication with the Embassy point of contact for any reservation changes and other inquiries

• Local contact person from the hotel shall be available to Embassy point of contact either on call or via email during workdays 9:00-17:00 within 3-hour response time.

• The hotel will be required to directly bill the U.S. Embassy Tallinn.

Request for Quotations nr. 19EN1026Q0136 for lodging services in Tallinn, Estonia for June 2026 training event

SECTION 2 - CONTRACT CLAUSES

52.212-4 TERMS AND CONDITIONS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES.

Terms and Conditions—Commercial Products and Commercial Services (Deviation JAN 2026)

(a) Definitions. The clause at Federal Acquisition Regulation (FAR) 52.202-1, Definitions, is incorporated by reference.

(b) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered;

and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(c) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(d) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(e) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal, or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause FAR 52.233-1, Disputes, which is incorporated in this contract by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence. Examples of occurrences include acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine

Request for Quotations nr. 19EN1026Q0136 for lodging services in Tallinn, Estonia for June 2026 training event restrictions, strikes, unusually severe weather, and delays of common carriers. When an excusable delay occurs, the Contractor shall—

(1) Notify the Contracting Officer in writing as soon as possible;

(2) Remedy the delay as quickly as possible; and

(3) Notify the Contracting Officer when the occurrence is over.

(g) Invoice. The Government will handle invoices according to the Prompt Payment Act (31 U.S.C. 3903) and 5 CFR part 1315. The Contractor shall submit invoices to the address designated in the contract to receive invoices. An invoice must include the information required by 5 CFR part 1315.9(b).

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees, and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark, or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment—

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt Payment Act ( 31 U.S.C. 3903) and prompt payment regulations at 5 CFR part 1315.

(3) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date that appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(4) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall—

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the—

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(C) Affected line item or subline item, if applicable;

http://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title31-section3903&num=0&edition=prelim

Request for Quotations nr. 19EN1026Q0136 for lodging services in Tallinn, Estonia for June 2026 training event

(D) Contractor point of contact; and

(ii) Provide a copy of the remittance and supporting documentation to the Contracting Officer.

(5) Interest.

(i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the Secretary of the Treasury as provided in 41 U.S.C. 7109, which is applicable to the period in which the amount becomes due, as provided in (i)(6)(v) of this clause, and then at the rate applicable for each six-month period as fixed by the Secretary until the amount is paid.

(ii) The Government may issue a demand for payment to the Contractor upon finding a debt is due under the contract.

(iii) Final decisions. The Contracting Officer will issue a final decision as required by FAR part 33 if–

(A) The Contracting Officer and the Contractor are unable to reach agreement on the existence or amount of a debt within 30 days;

(B) The Contractor fails to liquidate a debt previously demanded by the Contracting Officer within the timeline specified in the demand for payment unless the amounts were not repaid because the Contractor has requested an installment payment agreement; or

(C) The Contractor requests a deferment of collection on a debt previously demanded by the Contracting Officer (see FAR part 32).

(iv) If a demand for payment was previously issued for the debt, the demand for payment included in the final decision shall identify the same due date as the original demand for payment.

(v) Amounts shall be due at the earliest of the following dates:

(A) The date fixed under this contract.

(B) The date of the first written demand for payment, including any demand for payment resulting from a termination for cause.

(vi) The interest charge shall be computed for the actual number of calendar days involved beginning on the due date and ending on-

Request for Quotations nr. 19EN1026Q0136 for lodging services in Tallinn, Estonia for June 2026 training event

(A) The date on which the designated office receives payment from the Contractor;

(B) The date of issuance of a Government check to the Contractor from which an amount otherwise payable has been withheld as a credit against the contract debt; or

(C) The date on which an amount withheld and applied to the contract debt would otherwise have become payable to the Contractor.

(vii) The interest charge made under this clause may be reduced under the procedures for interest credits prescribed in FAR part 32 in effect on the date of this contract.

(j) Risk of loss. Unless the contract specifically provides otherwise, risk of loss or damage to the supplies provided under this contract shall remain with the Contractor until, and shall pass to the Government upon—

(1) Delivery of the supplies to a carrier, if transportation is f.o.b. origin; or

(2) Delivery of the supplies to the Government at the destination specified in the contract, if transportation is f.o.b. destination.

(k) Taxes. The contract price includes all applicable Federal, State, and local taxes and duties.

(l) Termination for the Government’s convenience. The Government reserves the right to terminate this contract, or any part hereof, for its sole convenience. In the event of such termination, the Contractor shall immediately stop all work and shall immediately cause any and all of its suppliers and subcontractors to cease work. Subject to the terms of this contract, the Contractor shall be paid a percentage of the contract price reflecting the percentage of the work performed prior to the notice of termination, plus reasonable charges the Contractor can demonstrate to the satisfaction of the Government using its standard record keeping system, have resulted from the termination. The Contractor shall not be required to comply with the cost accounting standards or contract cost principles for this purpose. This paragraph does not give the Government any right to audit the Contractor’s records. The Contractor shall not be paid for any work performed or costs incurred which reasonably could have been avoided.

(m) Termination for cause. The Government may terminate this contract, or any part hereof, for cause in the event of any default by the Contractor, or if the Contractor fails to comply with any contract terms and conditions, or fails to provide the Government, upon request, with adequate assurances of future performance. The Government will send a cure notice to the Contractor, unless the reason for the termination is late delivery. In the event of termination for cause, the Government shall not be liable to the Contractor for any amount for supplies or services not accepted, and the Contractor shall be liable to the Government for any and all rights and remedies provided by law. If it is determined that the Government improperly terminated this contract for default, such termination shall be deemed a termination for convenience.

Request for Quotations nr. 19EN1026Q0136 for lodging services in Tallinn, Estonia for June 2026 training event

(n) Title. Unless specified elsewhere in this contract, title to items furnished under this contract shall pass to the Government upon acceptance, regardless of when or where the Government takes physical possession.

(o) Warranty. The Contractor warrants and implies that the items delivered under this contract are merchantable and fit for use for the particular purpose described in this contract.

(p) Limitation of liability. Except as otherwise provided by an express warranty, the Contractor will not be liable to the Government for consequential damages resulting from any defect or deficiencies in accepted items.

(q) Compliance with laws unique to Government contracts. The Contractor agrees to comply with 31 U.S.C. 1352 relating to limitations on the use of appropriated funds to influence certain Federal contracts; 40 U.S.C. chapter 37, Contract Work Hours and Safety Standards; 41 U.S.C.

chapter 87, Kickbacks; 49 U.S.C. 40118, Government-financed air transportation; and 41 U.S.C.

chapter 21 relating to procurement integrity.

(r) Order of precedence. Any inconsistencies in this solicitation or contract shall be resolved by giving precedence in the following order:

(1) The schedule of supplies/services;

(2) The Disputes, Payments, Invoice, Compliance with Laws Unique to Government Contracts, and Unauthorized Obligations paragraphs of this clause;

(3) Other contract clauses incorporated in the solicitation or contract;

(4) Addenda to this solicitation or contract;

(5) Solicitation provisions incorporated in the solicitation;

(6) Other paragraphs of this clause;

(7) Other documents, exhibits, and attachments; and

(8) The specification.

(s) Unauthorized obligations.

(1) Except as stated in paragraph (s)(2) of this clause, when any supply or service acquired under this contract is subject to any End User License Agreement (EULA), Terms of Service (TOS), or similar legal instrument or agreement, that includes any clause requiring the Government to indemnify the Contractor or any person or entity for damages, costs, fees, or any other loss or liability that would create an Anti-Deficiency Act violation (31 U.S.C.

1341), the following shall govern:

(i) Any such clause is unenforceable against the Government.

(ii) Neither the Government nor any Government-authorized end user shall be deemed to have agreed to such clause by virtue of it appearing in the EULA, TOS, or similar legal instrument or agreement. If the EULA, TOS, or similar legal instrument or agreement is invoked through an “I agree” click box or other comparable mechanism (e.g., “click-

Request for Quotations nr. 19EN1026Q0136 for lodging services in Tallinn, Estonia for June 2026 training event wrap” or “browse-wrap” agreements), execution does not bind the Government or any Government authorized end user to such clause.

(iii) Any such clause is deemed to be stricken from the EULA, TOS, or similar legal instrument or agreement.

(2) Paragraph (s)(1) of this clause does not apply to indemnification by the Government that is expressly authorized by statute and specifically authorized under applicable agency regulations and procedures.

(t) Comptroller General examination of record. This paragraph applies if this contract was awarded using other than sealed bid procedures and is in excess of the simplified acquisition threshold on the date of award of this contract.

(1) The Comptroller General of the United States, or an authorized representative of the Comptroller General, shall have access to and right to examine any of the Contractor’s directly pertinent records involving transactions related to this contract.

(2) The Contractor shall make available at its offices, at all reasonable times, the records, materials, and other evidence for examination, audit, or reproduction, until 3 years after final payment under this contract or for any shorter period specified in FAR part 4, longer period required by statute, or periods specified in other clauses of this contract. If this contract is completely or partially terminated, the records relating to the work terminated shall be made available for 3 years after any resulting final termination settlement. Records relating to appeals under the disputes clause or to litigation or the settlement of claims arising under or relating to this contract shall be made available until such appeals, litigation, or claims are finally resolved.

(3) As used in this clause, records include books, documents, accounting procedures and practices, and other data, regardless of type and regardless of form. This clause does not require the Contractor to create or maintain any record that the Contractor does not maintain in the ordinary course of business or pursuant to a provision of law.

(u) Incorporation by reference. The Contractor’s representations and certifications, including those completed electronically via the System for Award Management (SAM), are incorporated by reference into the contract.

(End of clause)

ADDENDUM TO CONTRACT CLAUSES

52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates the following clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Go to the internet at: https://www.acquisition.gov/browse/index/far https://www.acquisition.gov/browse/index/far

Request for Quotations nr. 19EN1026Q0136 for lodging services in Tallinn, Estonia for June 2026 training event

For the most recent version of the FAR please see:

https://www.acquisition.gov/far-overhaul/far-part-deviation-guide

THE FOLLOWING FEDERAL ACQUISITION REGULATIONS (FAR) CLAUSES ARE

INCORPORATED BY REFERENCE:

Number Title Source

52.203-6 with Alt I

[Reserved] Statute

52.203-13 [Reserved] Statute

52.203-17 Contractor Employee Whistleblower Rights Statute

52.203-19 Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements

Statute

52.204-9 [Reserved] Other

52.204-13 System for Award Management—Maintenance Statute

52.204-91 [Reserved] Other

52.209-6 [Reserved] Statute

52.209-9 [Reserved] Statute https://www.acquisition.gov/far-overhaul/far-part-deviation-guide

Request for Quotations nr. 19EN1026Q0136 for lodging services in Tallinn, Estonia for June 2026 training event

52.209-10 Prohibition on Contracting with Inverted Domestic Corporations

Statute

52.219-4 Notice of Price Evaluation Preference for HUBZone Small Business Concerns

Statute

52.219-6 [Reserved] Statute

52.219-6 with Alt I

[Reserved] Statute

52.219-8 [Reserved] Statute

52.219-9 [Reserved] Statute

52.219-9 with Alt I

[Reserved] Statute

52.219-9 with Alt II

[Reserved] Statute

52.219-9 with Alt III

[Reserved] Statute

Request for Quotations nr. 19EN1026Q0136 for lodging services in Tallinn, Estonia for June 2026 training event

52.219-9 with Alt IV

[Reserved] Statute

52.219-14 [Reserved] Statute

52.219-16 [Reserved] Statute

52.219-33 [Reserved] Statute

52.222-3 [Reserved] EO

52.222-19 [Reserved] EO

52.222-35 [Reserved] Statute

52.222-35 with Alt I

[Reserved] Statute

52.222-36 [Reserved] Statute

52.222-36 with Alt I

52.222-37 [Reserved] Statute

Request for Quotations nr. 19EN1026Q0136 for lodging services in Tallinn, Estonia for June 2026 training event

52.222-40 [Reserved] EO

52.222-41 Service Contract Labor Standards Statute

52.222-42 Statement of Equivalent Rates for Federal Hires Statute

52.222-43 Fair Labor Standards Act and Service Contract Labor Standards-Price Adjustment (Multiple Year and Option Contracts)

Statute

52.222-44 [Reserved] Statute

52.222-50 Combating Trafficking in Persons Statute

52.222-50 with Alt I

Combating Trafficking in Persons, with its Alternate I Statute

52.222-51 [Reserved] Other

52.222-53 [Reserved] Other

52.222-54 [Reserved] EO

Request for Quotations nr. 19EN1026Q0136 for lodging services in Tallinn, Estonia for June 2026 training event

52.222-62 [Reserved] EO

52.223-9 [Reserved] Statute

52.223-9 with Alt I

[Reserved] Statute

52.223-11 [Reserved] Statute

52.223-12 [Reserved] Statute

52.223-20 [Reserved] Statute

52.223-21 [Reserved] Statute

52.223-23 [Reserved] Statute

52.224-3 [Reserved] Statute

52.224-3 with Alt I

52.225-1 [Reserved] Statute

Request for Quotations nr. 19EN1026Q0136 for lodging services in Tallinn, Estonia for June 2026 training event

52.225-1 with Alt I

[Reserved] Statute

52.225-3 [Reserved] Statute

52.225-3 with Alt II

[Reserved] Statute

52.225-3 with Alt III

[Reserved] Statute

52.225-3 with Alt IV

[Reserved] Statute

52.225-5 [Reserved] Statute

52.225-19 [Reserved] Other

52.225-26 [Reserved] Statute

52.226-4 [Reserved] Statute

52.226-5 [Reserved] Statute

Request for Quotations nr. 19EN1026Q0136 for lodging services in Tallinn, Estonia for June 2026 training event

52.226-8 Encouraging Contractor Policies to Ban Text Messaging While Driving

EO

52.229-12 [Reserved] Statute

52.232-29 Terms for Financing of Commercial Products and Commercial Services

Statute

52.232-30 [Reserved] Statute

52.232-33 [Reserved] Statute

52.232-34 Payment by Electronic Funds Transfer—Other than System for Award Management

Statute

52.232-36 [Reserved] Statute

52.232-40 Providing Accelerated Payments to Small Business Subcontractors

Statute

52.232-9X [Reserved] Statute

52.233-3 Protest After Award Statute

Request for Quotations nr. 19EN1026Q0136 for lodging services in Tallinn, Estonia for June 2026 training event

52.233-4 Applicable Law for Breach of Contract Claim Statute

52.240-91 Security Prohibitions and Exclusions Statute

52.240-91 with Alt I

[Reserved] Statute

52.240-92 [Reserved] Other

52.240-92 with Alt II

[Reserved] Other

52.240-93 [Reserved] Statute

52.244-6 Subcontracts for Commercial Products and Commercial Services

Statute

52.247-64 [Reserved] Statute

52.247-64 with Alt I

[Reserved] Statute

52.247-64 with Alt II

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THE FOLLOWING DOSAR CLAUSE(S) IS/ARE PROVIDED IN FULL TEXT:

CONTRACTOR IDENTIFICATION (JULY 2008)

Contract performance may require contractor personnel to attend meetings with government personnel and the public, work within government offices, and/or utilize government email.

Contractor personnel must take the following actions to identify themselves as non-federal employees:

1) Use an email signature block that shows name, the office being supported and company affiliation (e.g. “John Smith, Office of Human Resources, ACME Corporation Support Contractor”);

2) Clearly identify themselves and their contractor affiliation in meetings;

3) Identify their contractor affiliation in Departmental e-mail and phone listings whenever contractor personnel are included in those listings; and

4) Contractor personnel may not utilize Department of State logos or indicia on business cards.

(End of Clause)

652.204-70 [Reserved]

652.215-70 EXAMINATION OF RECORDS

(a) With respect to matters related to this contract or a subcontract hereunder, the Department of State Office of the Inspector General, or an authorized representative, shall have upon request:

(1) Complete, prompt, and free access to all Contractor and Subcontractor files (in any format), documents, records, data, premises, and employees, except as limited by law; and

(2) The right to interview any current Contractor and Subcontractor personnel, individually and directly, with respect to such matters.

(b) This clause may not be construed to require the contractor or any subcontractor to create or maintain any record that the contractor or subcontractor does not maintain in the ordinary course of business or pursuant to a provision of law.

(c) The Contractor shall insert a clause containing all the terms of this clause, including this paragraph (c), in all subcontracts under this contract other than acquisitions described in Federal Acquisition Regulation 15.209(b)(1).

652.216-70 [Reserved]

652.225-71 [Reserved] https://www.ecfr.gov/current/title-48/section-652.215-70#p-652.215-70(c)

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652.229-70 [Reserved]

652.232-70 PAYMENT SCHEDULE AND INVOICE SUBMISSION (FIXED-PRICE)

(AUG 1999)

(a) General. The Government shall pay the Contractor as full compensation for all work required, performed, and accepted under this contract the firm fixed-price stated in this contract.

(b) Invoice Submission. The Contractor shall submit invoices in an original to the office identified in Block 18b of the SF-1449. To constitute a proper invoice, the invoice shall include all the items required by FAR 32.905(b)(1) (DEVIATION SEP 2025).

Billing Address:

ATTN: B&F

Kentmanni 20 Tallinn, 15099

Estonia Reg code. BB000011

Kindly send the invoice electronically by e-mail to TallinnInvoices@state.gov

No advance payments will be made. Payment term should be 30 days after receipt of goods or services.

The Contractor shall show Value Added Tax (VAT) as a separate item on invoices submitted for payment.

(c) Contractor Remittance Address. The Government will make payment to the Contractor’s address stated on the cover page of this contract, unless a separate remittance address is shown below:

652.242-70 CONTRACTING OFFICER'S REPRESENTATIVE (COR) (AUG 1999)

(a) The Contracting Officer may designate in writing one or more Government employees, by name or position title, to take action for the Contracting Officer under this contract. Each designee shall be identified as a Contracting Officer’s Representative (COR). Such designation(s) shall specify the scope and limitations of the authority so delegated; provided, that the designee shall not change the terms or

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(b) The COR for this contract is TBD.

652.242-73 [Reserved]

652.243-70 NOTICES (AUG 1999)

Any notice or request relating to this contract given by either party to the other shall be in writing. Said notice or request shall be mailed or delivered by hand to the other party at the address provided in the schedule of the contract. All modifications to the contract must be made in writing by the Contracting Officer.

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SECTION 3 - SOLICITATION PROVISIONS

52.212-1 Instructions to Offerors—Commercial Products and Commercial Services.

INSTRUCTIONS TO OFFERORS—COMMERCIAL PRODUCTS AND COMMERCIAL

SERVICES (DEVIATION DATE OCT 2025)

(a) Submission of offers.

Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. As a minimum, offers shall include—

1. The solicitation number;

2. The name, address, telephone number of the Offeror;

3. [Reserved];

4. Information necessary to evaluate the factors contained in the provision at 52.212-2 or as described in the solicitation;

5. Responses to provisions that require Offeror completion of information, representations, and certifications (other than those collected via the System for Award Management (SAM)); and

6. A statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation and any solicitation amendments.

(b) Period for acceptance of offers.

The Offeror agrees to hold the prices in its offer firm for 60 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

(c) Late submissions, modifications, revisions, and withdrawals of offers.

1. Offerors are responsible for submitting offers and any modifications or revisions to the Government office designated in the solicitation by the time specified in the solicitation.

2. Any offer, modification, or revision received after the time specified for receipt of offers is “late” and will not be considered unless it is received before award is made and the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition. However, a late modification of an otherwise successful offer that makes its terms more favorable to the Government will be considered at any time it is received and may be accepted.

3. If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

4. Offerors may withdraw their offers by written notice to the Government received at any time before award.

(d) Contract award The Government intends to evaluate offers and award a contract without discussions with

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Offerors. Therefore, the Offeror’s initial offer should contain the Offeror’s best terms. However, the Government reserves the right to conduct discussions, if necessary. The Government may reject any or all offers if such action is in the public interest, accept other than the lowest offer, and waive informalities and minor irregularities in offers received.

(e) Debriefings.

If a post award debriefing is given to requesting Offerors, the Government will disclose the following information, if applicable:

1. The agency’s evaluation of the significant weak or deficient factors in the debriefed Offeror’s offer.

2. The overall evaluated cost or price and technical rating of the successful Offeror and the debriefed Offeror and past performance information on the debriefed Offeror.

3. The overall ranking of all Offerors when any ranking was developed by the agency during source selection.

4. A summary of the rationale for award.

5. For acquisitions of commercial products, the make and model of the product to be delivered by the successful Offeror.

6. Reasonable responses to relevant questions posed by the debriefed Offeror as to whether the agency followed source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities.

(End of provision)

ADDENDUM TO 52.212-1

SUMMARY OF INSTRUCTIONS:

Each offer must consist of the following:

1. Filled SF-1449 Cover page. Offeror must complete blocks 12, 17, 23, 24, & 30

2. Section I, Pricing table

3. Additional information such as:

1. Evidence that the offeror operates an established business with a permanent address and telephone listing in Estonia. This may be in a form of an Estonian business registry outtake.

2. General information on the hotel to include number of rooms, amenities etc.

4. Section 5 - Representations and Certifications: Fill in the information as needed according to instructions at the beginning of each clause This may be asked in the form of ticking boxes or adding information.

The Offeror shall provide its CAGE code with its offer with its name and address or otherwise include it prominently in its offer. If the offeror does not yet have the code, it can be applied at:

Request for Quotations nr. 19EN1026Q0136 for lodging services in Tallinn, Estonia for June 2026 training event https://eportal.nspa.nato.int/Codification/CageTool/request-new-cage

ADDENDUM TO SOLICITATION PROVISIONS

FAR AND DOSAR PROVISIONS NOT PRESCRIBED IN PART 12

52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE

(FEB 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. In addition, the full text of a clause may be accessed electronically at Acquisition.gov this address is subject to change.

If the Federal Acquisition Regulation (FAR) is not available at the location indicated above, use the Department of State Acquisition website at e-CFR to see the links to the FAR. You may also use an Internet “search engine” (for example, Google, Yahoo or Excite) to obtain the latest location of the most current FAR.

52.203-11 [Reserved]

52.203-18 [Reserved] Statute

52.204-7 System for Award Management—Registration Statute

52.204-7 with Alt I

System for Award Management—Registration, with Alternate I

Statute

52.204-90 Offeror Identification Statute https://eportal.nspa.nato.int/Codification/CageTool/request-new-cage https://acquisition.gov/browse/index/far https://gov.ecfr.io/cgi-bin/text-idx?SID=d9a7851186785ba2b1896db79b1b6b29&mc=true&tpl=/ecfrbrowse/Title48/48tab_02.tpl

Request for Quotations nr. 19EN1026Q0136 for lodging services in Tallinn, Estonia for June 2026 training event

52.207-6 [Reserved]

52.209-12 [Reserved] Statute

52.219-2 [Reserved] Statute

52.222-18 [Reserved] E.O.

52.222-48 [Reserved] Other

52.222-52 [Reserved] Other

52.222-56 [Reserved] Statute

52.223-4 [Reserved] Statute

52.225-2 [Reserved] Statute

52.225-4 [Reserved] Statute

52.225-6 [Reserved] Statute

Request for Quotations nr. 19EN1026Q0136 for lodging services in Tallinn, Estonia for June 2026 training event

52.225-20 [Reserved] Statute

52.225-25 [Reserved] Statute

52.226-3 [Reserved] Statute

52.229-11 [Reserved] Statute

52.240-90 Security Prohibitions and Exclusions Representations and Certifications

Statute

THE FOLLOWING DOSAR PROVISION(S) IS/ARE PROVIDED IN FULL TEXT:

652.206-70 ADVOCATE FOR COMPETITION/OMBUDSMAN (FEB 2015)

(a) The Department of State’s Advocate for Competition is responsible for assisting industry in removing restrictive requirements from Department of State solicitations and removing barriers to full and open competition and use of commercial items. If such a solicitation is considered competitively restrictive or does not appear properly conducive to competition and commercial practices, potential offerors are encouraged first to contact the contracting office for the solicitation. If concerns remain unresolved, contact:

(1) For solicitations issued by the Office of Acquisition Management (A/GA/AMD) or a Regional Procurement Support Office, the A/GA/AMD Advocate for Competition, at AQMCompetitionAdvocate@state.gov.

(2) For all others, the Department of State Advocate for Competition at cat@state.gov.

(b) The Department of State’s Acquisition Ombudsman has been appointed to hear concerns from potential offerors and contractors during the pre-award and post-award phases of this acquisition.

The role of the ombudsman is not to diminish the authority of the contracting officer, the Technical Evaluation Panel or Source Evaluation Board, or the selection official. The purpose of the ombudsman is to facilitate the communication of concerns, issues, disagreements, and mailto:AQMCompetitionAdvocate@state.gov mailto:cat@state.gov

Request for Quotations nr. 19EN1026Q0136 for lodging services in Tallinn, Estonia for June 2026 training event recommendations of interested parties to the appropriate Government personnel, and work to resolve them. When requested and appropriate, the ombudsman will maintain strict confidentiality as to the source of the concern. The ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of formal contract disputes. Interested parties are invited to contact the contracting activity ombudsman, [insert name] , at ___[insert telephone and fax numbers] . For an American Embassy or overseas post, refer to the numbers below for the Department Acquisition Ombudsman. Concerns, issues, disagreements, and recommendations which cannot be resolved at a contracting activity level may be referred to the Department of State Acquisition Ombudsman at (703) 516-1696 or write to: Department of State, Acquisition Ombudsman, Office of Global Acquisition (A/GA), Suite 1060, SA-15, Washington, DC 20520.

Request for Quotations nr. 19EN1026Q0136 for lodging services in Tallinn, Estonia for June 2026 training event

SECTION 4 - EVALUATION FACTORS

52.212-2 Evaluation—Commercial Products and Commercial Services.

EVALUATION—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

(DEVIATION JAN 2026)

(a) Evaluation factors.

The Government will award a contract resulting from this solicitation to the responsible Offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors will be used to evaluate offers:

1. [Reserved]

2. Ability to comply with the required performance period, taking into consideration all existing commercial and governmental business commitments;

3. Satisfactory record of integrity and business ethics;

4. Necessary organization, experience, and skills or the ability to obtain them;

5. Necessary equipment and facilities or the ability to obtain them; and

6. Be otherwise qualified and eligible to receive an award under applicable laws and regulations.

(b) [Reserved]

(c) Notice of award. A written notice of award or acceptance of an offer furnished to the successful Offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

ADDENDUM TO EVALUATION FACTORS

FAR AND DOSAR PROVISION(S) NOT PRESCRIBED IN PART 12

THE FOLLOWING FAR PROVISION(S) IS/ARE PROVIDED IN FULL TEXT:

52.217-5 [Reserved]

52.225-17 [Reserved]

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SECTION 5 - REPRESENTATIONS AND CERTIFICATIONS

52.240-90 SECURITY PROHIBITIONS AND EXCLUSIONS REPRESENTATIONS AND

CERTIFICATIONS.

SECURITY PROHIBITIONS AND EXCLUSIONS REPRESENTATIONS AND

CERTIFICATIONS (DEVIATION JAN 2026)

(a) Definitions. As used in this provision-

Backhaul, covered article, covered telecommunications equipment or services, critical technology, FASCSA order, Intelligence community, interconnection arrangements, national security system, roaming, sensitive compartmented information, sensitive compartmented information system, source, and substantial or essential components have the meanings provided in the clause 52.240-91, Security Prohibitions and Exclusions.

Business operations means engaging in commerce in any form, including by acquiring, developing, maintaining, owning, selling, possessing, leasing, or operating equipment, facilities, personnel, products, services, personal property, real property, or any other apparatus of business or commerce.

Marginalized populations of Sudan means—

1. Adversely affected groups in regions authorized to receive assistance under section 8(c) of the Darfur Peace and Accountability Act (Pub. L. 109-344) (50 U.S.C. 1701 note); and

2. Marginalized areas in Northern Sudan described in section 4(9) of such Act.

Restricted business operations means business operations in Sudan that include power production activities, mineral extraction activities, oil-related activities, or the production of military equipment, as those terms are defined in the Sudan Accountability and Divestment Act of 2007 (Pub. L. 110-174). Restricted business operations do not include business operations that the person (as that term is defined in Section 2 of the Sudan Accountability and Divestment Act of 2007) conducting the business can demonstrate—

1. Are conducted under contract directly and exclusively with the regional government of southern Sudan;

2. Are conducted under specific authorization from the Office of Foreign Assets Control in the Department of the Treasury, or are expressly exempted under Federal law from the requirement to be conducted under such authorization;

3. Consist of providing goods or services to marginalized populations of Sudan;

4. Consist of providing goods or services to an internationally recognized peacekeeping force or humanitarian organization;

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5. Consist of providing goods or services that are used only to promote health or education;

or

6. Have been voluntarily suspended.

Sensitive technology—

(1) Means hardware, software, telecommunications equipment, or any other technology that is to be used specifically—

(i) To restrict the free flow of unbiased information in Iran; or

(ii) To disrupt, monitor, or otherwise restrict speech of the people of Iran; and

(2) Does not include information or informational materials the export of which the President does not have the authority to regulate or prohibit pursuant to section 203(b)(3) of the International Emergency Economic Powers Act (50 U.S.C. 1702(b)(3)).

(b) Procedures.

(1) Covered telecommunications and video surveillance. The Offeror shall review the list of excluded parties in the System for Award Management (SAM) at https://www.sam.gov for entities excluded from receiving federal awards for “covered telecommunications equipment or services.”

(2) FASCSA Orders.

(i) The Offeror shall search in SAM for the phrase “FASCSA order” for any covered article, or any products or services produced or provided by a source, if there is an applicable FASCSA order described in paragraph (e) of FAR 52.240-91, Security Prohibitions and Exclusions.

(ii) The Offeror shall review the solicitation for any FASCSA orders that are not in SAM but are effective and apply to the solicitation and resultant contract (see FAR 40.204- 1(c)(2)).

(iii)FASCSA orders issued after the date of solicitation do not apply unless added by an amendment to the solicitation.

(c) Covered telecommunications equipment or services representations. By submission of its offer, the Offeror represents that, after conducting a reasonable inquiry (that looks at any…