RFQ N3904026Q5223.docx

REQUEST FOR QUOTATION

N3904026Q5223

COMBINED SYNOPSIS/SOLICITATION NOTICE:

Requirement Title: Mitsubishi Plunge &Wire EDM Corrective Maintenance at Portsmouth Naval Shipyard Solicitation Number: N3904026Q5223 Quote Response Deadline: 3/4/2026, 5:00 PM POC: Lisa Fielding, Contracts Officer, lisa.a.fielding.civ@us.navy.mil

GENERAL INFORMATION:

1. This is a combined synopsis/solicitation for commercial services prepared in accordance with the format in subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

2. The Portsmouth Naval Shipyard intends to award a firm-fixed-price purchase order on a sole source basis to MC Machinery Systems for the corrective maintenance of one (1) Mitsubishi Plunge EDM and one (1) Mitsubishi Wire EDM. The Government intends to solicit and negotiate with only one source under the authority of FAR 6.103-1, "Only one responsible source and no other supplies or services will satisfy agency requirements."

The Government has determined that MC Machinery Systems is the only source reasonably available to perform the required services, as the Statement of Work requires work to be performed by a manufacturer-certified technicians using only manufacturer-approved parts and software.

3. This solicitation incorporates by reference the provisions and clauses of the Federal Acquisition Regulation (FAR) and the Defense Federal Acquisition Regulation Supplement (DFARS) that are in effect on the date of this solicitation's issuance.

It is the contractor's responsibility to be familiar with the applicable provisions and clauses. The authoritative sources for the most current regulations are:

· FAR: The official FAR website, which reflects the ongoing "Revolutionary FAR Overhaul" (RFO): https://www.acquisition.gov/far-overhaul

· DFARS: The official DoD Class Deviations website, which contains the most recent updates to the DFARS: https://www.acq.osd.mil/dpap/dars/dfars_far_overhaul_class_deviations.html

3. This solicitation is being issued as a: Request For Quotation (RFQ)

4. This acquisition is for a: Other Than Full and Open Competition (sole source to MC Machinery Systems)

5. North American Industry Classification System Code (NAICS): 811310

6. The size standard is: 12.5 million

REQUIREMENT INFORMATION:

The Portsmouth Naval Shipyard requests the following: The contractor shall provide all personnel, equipment, tools, materials, and supervision necessary to perform corrective maintenance on one (1) Mitsubishi Plunge EDM and one (1) Mitsubishi Wire EDM, as detailed in the attached Statement of Work (Attachment 1).

· Required Period of Performance: Work in the Base period shall commence within four (4) weeks of contract award and be completed within eight (8) weeks of contract award.

· Place of Performance: Portsmouth Naval Shipyard, Kittery, ME, 03904

METHOD OF PROPOSAL SUBMISSION:

Offeror shall submit quote directly to the Contracts Officer at lisa.a.fielding.civ@us.navy.mil For the Intended Sole Source (MC Machinery Systems) Submit a quote that includes the following:

1. A total firm-fixed-price (FFP) for all corrective maintenance work described in the SOW.

2. A separate schedule of fully burdened labor rates, by labor category, to be used for any potential unscheduled or emergency repairs.

3. A proposed fixed pass-through markup rate for materials and parts required for unscheduled repairs.

4. Confirmation of the ability to meet the period of performance and all security requirements.

5. Company name, address, CAGE code, and UEI number.

Vendors must be registered in the System for Award Management (SAM) database to be considered for award. Registration is free and can be completed on-line at http://www.sam.gov/.

All responsible sources may submit a capability statement, proposal, or quotation, which shall be considered by the agency.

All quotes shall include the form below filled out in its entirety (highlighted yellow fields are required).

THIS IS NOT AN ORDER

PLEASE PROVIDE DELIVERED PRICES, AVAILABILITY, AND PRICE SOURCE WITH QUOTE

REFERENCE # N3904026Q5223 DUE DATE: 03/04/2026 5:00 PM ET

BUSINESS SIZE (select one): LARGE PAYMENT TERMS ______%______DAYS

Please indicate your preferred payment method by checking one of the options below. Payment options available are WAWF and GCPC: Government Commercial Purchase Card (up to $100,000). Please ensure that you register for WAWF (www.wawftraining.com) GCPC_____ WAWF (Wide Area Workflow) _____

*Please note that purchase card orders are not paid up front. Once material is received, a Government cardholder may be contacted for purchase card information.

_X__ If checked, to be awarded on an “All or None” basis, and CPARS evaluation procedures apply.

YOUR SIGNATURE___________________________________DATE________________________

Fill out pricing in highlighted blocks only

BASE Period

NSP

NSP

NSP

NSP

· For evaluation purposes, please provide published commercial labor rates and breakdown of total prices, if applicable, for Price Justification purposes.

CLAUSES:

Responsibility and Inspection: unless otherwise specified in the order, the supplier is responsible for the performance of all inspection requirements and quality control. The following FAR provisions and clauses are applicable to this procurement:

52.203-11 Certification and Disclosure Regarding Payments to Influence Certain Federal Transactions 52.203-18 Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements – Representation 52.203-19 Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements 52.204-7 System for Award Management 52.204-9 Personal Identity Verification of Contractor Personnel 52.204-13 System for Award Management Maintenance 52.204-19 Incorporation by Reference of Representations and Certifications 52.204-90 Offeror Identification 52.209-6 Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment 52.209-9 Updates of Publicly Available Information Regarding Responsibility Matters 52.209-10 Prohibition on Contracting with Inverted Domestic Corporations 52.209-11 Representation by Corporations Regarding Delinquent Tax Liability or a Felony Conviction under any Federal Law 52.212-1 Instructions to Offerors—Commercial Products and Commercial Services 52.212-4 Contract Terms and Conditions—Commercial Products and Commercial Services 52.217-9 Option to Extend the Term of the Contract.

52.215-8 Order of Precedence—Uniform Contract Format 52.222-3 Convict Labor 52.222-19 Child Labor—Cooperation with Authorities and Remedies 52.222-35 Equal Opportunity for Veterans 52.222-36 Equal Opportunity for Workers with Disabilities 52.222-37 Employment Reports on Veterans 52.222-40 Notification of Employee Rights Under the National Labor Relations Act 52.222-41 Service Contract Labor Standards 52.222-43 Fair Labor Standards Act and Service Contract Labor Standards-Price Adjustment (Multiple Year and Option Contracts) 52.222-44 Fair Labor Standards Act and Service Contract Labor Standards-Price Adjustment 52.222-50 Combating Trafficking in Persons 52.222-54 Employment Eligibility Verification 52.222-55 Minimum Wages for Contractor Workers Under Executive Order 14026 52.222-56 Certification Regarding Trafficking in Persons Compliance Plan 52.222-62 Paid Sick Leave Under Executive Order 13706 52.223-11 Ozone-Depleting Substances and High Global Warming Potential Hydrofluorocarbons 52.226-8 Encouraging Contractor Policies to Ban Text Messaging While Driving 52.232-33 Payment by Electronic Funds Transfer-System for Award Management 52.232-39 Unenforceability of Unauthorized Obligations 52.233-3 Protest After Award (Deviation) 52.233-4 Applicable Law for Breach of Contract Claim. (Deviation) 52.240-91 Security Prohibitions and Exclusions (Deviation) 52.240-92 Security Requirements 52.240-93 Basic Safeguarding of Covered Contractor Information Systems 52.242-15 Stop-Work Order 52.242-17 Government Delay Of Work 52.246-4 Inspection Of Services--Fixed Price 52.252-1 Solicitation Provisions Incorporated by Reference 52.252-2 Clauses Incorporated by Reference 52.252-6 Authorized Deviations in Clauses

Additional DFARS contract terms and conditions applicable to this procurement are:

252.203-7000 Requirements Relating to Compensation of Former DoD Officials 252.203-7002 Requirement to Inform Employees of Whistleblower Rights 252.203-7005 Representation Relating to Compensation of Former DoD Officials 252.204-7003 Control of Government Personnel at Work Product 252.204-7004 Antiterrorism Awareness Training for Contractors 252.204-7009 Limitations on the Use or Disclosure of Third-Party Contractor Reported Cyber Incident Information 252.204-7016 Covered Defense Telecommunications Equipment or Services--Representation 252.204-7017 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services-- Representation 252.204-7018 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services 252.204-7022 Expediting Contract Closeout 252.204-7024 Notice on the use of the Supplier Performance Risk System 252.212-7001 Contract Terms and Conditions Required to Implement Statutes or Executive Orders Applicable to Defense Acquisitions of Commercial Products and Commercial Services 252.215-7013 Supplies and Services Provided by Nontraditional Defense Contractors 252.223-7008 Prohibition of Hexavalent Chromium 252.225-7048, Export-Controlled Items 252.232-7003 Electronic Submission of Payment Requests and Receiving Reports 252.232-7006 Wide Area WorkFlow Payment Instructions 252.232-7010 Levies on Contract Payments 252.243-7001, Pricing of Contract Modifications 252.244-7000 Subcontracts for Commercial Items 252.246-7007 Contractor Counterfeit Electronic Part Detection and Avoidance System 252.246-7008 Sources of Electronic Parts 252.247-7023 Transportation of Supplies by Sea

NAVSEA contract terms and conditions applicable to this procurement are:

C-202-H001 ADDITIONAL DEFINITIONS – BASIC

C-204-H001 USE OF NAVY SUPPORT CONTRACTORS FOR OFFICIAL CONTRACT FILES

C-211-H018 APPROVAL BY THE GOVERNMENT

C-223-N002 RESTRICTIONS ON USE OF YELLOW MATERIAL

C-223-W002 ON-SITE SAFETY REQUIREMENTS

C-246-H001 EXTENSION OF COMMERCIAL WARRANTY

D-211-H004 IDENTIFICATION MARKING OF PARTS

D-211-H002 MARKING OF REPORTS

D-247-H002 PACKAGING OF SUPPLIES—BASIC

D-247-W001 PROHIBITED PACKING MATERIALS

D-247-H004 MARKING AND PACKING LIST(S) – BASIC

G-232-H002 PAYMENT INSTRUCTIONS AND CONTRACT TYPE SUMMARY FOR PAYMENT OFFICE

G-232-H005 SUPPLEMENTAL INSTRUCTIONS REGARDING INVOICING

G-242-H001 GOVERNMENT CONTRACT ADMINISTRATION POINTS-OF-CONTACT AND

RESPONSIBILITIES

G-242-H002 HOURS OF OPERATION AND HOLIDAY SCHEDULE

H-223-N001 INFORMATION ON EXPOSURE TO HAZARDOUS MATERIAL

Full-Text Clauses Addenda - 52.212-1 Instructions to Offerors—Commercial Products and Commercial Services

52.212-2 EVALUATION—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers: (i) technical capability of the item offered to meet the Government requirement; (ii) price

Basis for Award

The Government intends to award a Firm-Fixed-Price contract to MC Machinery Systems on a sole-source basis in accordance with the authority of 41 U.S.C. 1901, as implemented by FAR 12.102(a). This acquisition is for a commercial service, and the procedures of FAR Part 12, "Acquisition of Commercial Products and Commercial Services," will be used.

Award is contingent upon the Contracting Officer determining that the offeror's quote is technically acceptable and the proposed price is fair and reasonable. The evaluation process will be conducted as follows.

I. Technical Evaluation The Government will evaluate the offeror's quote to ensure it meets the technical requirements of the solicitation. To be considered technically acceptable, the quote must satisfy the submission requirements and demonstrate the necessary technical capability.

A. Technical Submission Requirements Quotes must include the following to be considered for evaluation:

· Firm-Fixed Pricing: For all scheduled corrective maintenance as required by the Performance Work Statement (PWS).

· Fully Burdened Labor Rates: For both regular and emergency unscheduled repairs, submitted by individual labor category (e.g., Senior Technician, Technician). Lump-sum rates are not acceptable.

· Labor Category Definitions: Clear definitions for each proposed labor category.

· Parts & Materials Markup: A proposed fixed percentage markup for commercially procured parts and materials, applicable only to unscheduled or emergency repair actions.

· Statement of Compliance: A written statement affirming compliance with all post-award requirements for estimate submissions and cost documentation as outlined in the PWS.

B. Technical Capability Assessment The Government will assess the offeror's demonstrated capability based on the following criteria:

· Experience: A proven track record of providing maintenance and repair services for Mitsubishi Plunge EDM and Mitsubishi Wire EDM equipment.

· Qualifications: Evidence that technicians possess the necessary training, certifications, and experience to perform the required maintenance and repairs.

· Understanding of Requirements: The quote must demonstrate a clear understanding of the Government's maintenance needs and the unique operational requirements of the specified equipment.

· Maintenance Plan: A detailed plan outlining the services to be provided, frequency of maintenance, and guaranteed response times for service calls.

C. Technical Evaluation Ratings

A technical submittal rated as “Unacceptable” renders the entire quote technically unacceptable and ineligible for award.

II. Price/Cost Evaluation The Government will evaluate the proposed price for reasonableness.

· Price Reasonableness: The overall firm-fixed price for the base period and all option years will be evaluated to ensure it is fair and reasonable.

· Cost Breakdown: For any unplanned or emergency repairs, the Government will verify costs based on the contract's established fully burdened labor rates and the fixed percentage markup on parts/materials.

III. Award Determination A single award will be made to the responsible offeror whose quote is determined to be technically acceptable and whose price is deemed fair and reasonable. The Government reserves the right to make no award if the proposal is found to be technically unacceptable or the price is determined to be not fair and reasonable.

Clarification of Evaluation

· Labor rates and parts markups will be reviewed for price reasonableness only and will be incorporated into the contract as fixed ceiling rates for ordering purposes.

· These values will not be scored or compared as part of the price evaluation for contract award.

Failure to provide the required structure and documentation will result in the quote being deemed nonresponsive and ineligible for award.

(c)A written notice of award or acceptance of an offer, emailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party.

(END OF COMBINED SYNOPSIS/SOLICITATION)