RFQ MYCFAdminBldgRestoration.pdf

OYA RFQ (Admin Bldg. Restoration) page 1 of 10 RD

Oregon Youth Authority is issuing this Request for Quotes under #S-41500-00018140 for

ADMINISTRATION BUILDING DISASTER RESTORATION

Date of Issue: October 07, 2026

Quote Due Date and Time: October 15, 2026, at 12:00pm PST

Single Point of Contact (“SPC”): Riley Dunagan

Address: 530 Center Street NE, Suite 500 Salem, OR 97301 Phone 971-719-1270 E-mail: Riley.D.Dunagan@oya.oregon.gov mailto:Riley.D.Dunagan@oya.oregon.gov

OYA RFQ (Admin Bldg. Restoration) page 2 of 10 RD

1. Background and Introduction:

The mission of the Oregon Youth Authority (“OYA”) is to protect the public and reduce crime by holding youth accountable and providing opportunities for reformation in safe environments. Youth are committed to state custody as a result of criminal acts in one of Oregon’s 36 counties. Youth may remain in OYA custody until a maximum age of 25 years.

OYA provides a continuum of services and sanctions including: parole and probation services, residential and foster care services, individualized treatment and support, juvenile crime prevention programs, and secure close-custody facilities for youth who represent an unacceptable risk to the public.

OYA is issuing this Request for Quotes (“RFQ”) under the procurement rules outlined in OAR 125-247-0270 for disaster restoration of OYA’s MacLaren Youth Correctional Facility (“MYCF”) Administration Building, located at: 2630 N Pacific Hwy, Woodburn, OR 97071.

OYA anticipates the award of one contract and reserves the right to amend the resulting contract for additional time or money up to $250,000.00.

Notwithstanding the award of a contract from this RFQ, OYA may conduct separate solicitations or award project-specific contracts for services similar to what is described within this RFQ using any method allowable by law.

No protest will be accepted regarding requirements, terms and conditions, or contract award.

2. Scope of Services:

OYA is seeking Quotes to complete the water damage disaster restoration of its MYCF Administration Building (the “Project”). See Exhibit B for additional details and floor plans.

Services are anticipated to include, but are not limited to, the following:

2.1 Site Protection:

• Provide protection for all occupied areas, doors, walls, furnishings, and adjacent finishes throughout the duration of the Project.

• Maintain clean and safe work zones and install temporary barriers as required to separate work areas from occupied spaces.

2.2 Demolition, Asbestos Flooring Abatement, and Hazardous Waste Disposal:

• Removal of affected finish flooring, rubber cove base, damaged plywood underlayment, where verified, and approximately 560 square feet of affected drywall.

• Removal of approximately 221 square feet of finish flooring in the first-floor Network Administrator Office.

• Removal and disposal of approximately 2,809 square feet of asbestos-containing vinyl tile flooring located in designated first and second-floor areas, which shall also include the following:

OYA RFQ (Admin Bldg. Restoration) page 3 of 10 RD o Oregon Department of Environmental Quality (“DEQ”) Asbestos Notification (“ASN”) ASN-1 filing o Certified abatement o Air clearance sampling o Post-abatement cleaning

• All hazardous waste disposal shall be completed in accordance with all Oregon laws and rules and DEQ requirements.

• Drill ventilation holes measuring approximately 1 ½ -inches at 24-inches on center along one side of the walls, based on the 650 linear feet quantity, to promote wall-cavity drying prior to installation of the rubber cove base outlined under Subsection 2.9.

2.3 Substrate Inspection and Moisture Verification:

• Inspect exposed assemblies and verify acceptable substrate and moisture conditions prior to reconstruction.

2.4 Plywood Underlayment:

• Provide and install approximately eighty-three (83) sheets of new ½ inch plywood underlayment, covering approximately 2,652 square feet of designated subfloor areas. Installation shall include all fastening, seams, patching, and preparation for finish flooring.

2.5 First-Floor Carpet Installation:

• Provide and install approximately 1,215 square feet of Interface Ice Breaker carpet, Color 105775 Quarry, or equivalent, in the lobby and approximately 221 square feet in the Network Administrator Office, totaling approximately 1,436 square feet. The final carpet and color must be pre-approved by OYA.

• Installation shall include standard carpet-tile layout, adhesive application, cutting, fitting, and preparation over the OYA approved substrate.

2.6 Second-Floor Carpet Installation:

• Provide and install Intrinsic Z6474 carpet, Color Mood Du Jour 00522, or equivalent, totaling approximately 1,437 square feet in designated second-floor areas. The final carpet and color must be pre-approved by OYA.

• Installation shall include standard carpet-tile layout, adhesive application, cutting, fitting, and preparation over the OYA approved substrate.

2.7 Drywall Reconstruction:

• Removal of damaged gypsum board and install approximately 560 square feet of approximately eighteen (18) sheets of new 5/8-inch gypsum board on affected wall surfaces.

• Tape, apply joint compound, sand, and finish new gypsum board drywall surfaces to match adjacent finishes, which shall include spot priming and two finish coats of matching interior paint.

OYA RFQ (Admin Bldg. Restoration) page 4 of 10 RD

2.8 Interior Painting:

• Interior painting of all other affected walls and surfaces to match existing interior paint color.

2.9 Rubber Cove Base:

• Provide and install approximately 650 linear feet of new 6-inch black rubber cove base, including adhesive and standard inside/outside corners. All ventilation holes shall be plugged prior to the rubber cove base installation.

2.10 Disposal:

• Removal and disposal of all construction debris and demolition materials in accordance with all Oregon laws and rules and DEQ requirements.

2.11 Clarifications:

• Services will take place inside a youth correctional facility. Awarded Offeror will be escorted at all times and must adhere to strict tool control and security protocols.

• Awarded Offeror must comply with all Occupational Safety and Health

Administration safety protocols and OYA security requirements.

• The Offeror and all subcontractors shall comply with the provisions of ORS 279C.800 through 279C.870, relative to Prevailing Wage Rates, as outlined in Sections C.1, C.2 and G.2.3 of the General Conditions contained in Exhibit C of the Sample Contract included as Exhibit C. Prevailing Wage Rates apply pursuant to ORS 279C.800 through 279C.870.

3. Offeror Questions

All inquiries, whether relating to the RFQ process, administration, deadline or award, or to the intent or technical aspects of the services must be submitted in writing via e-mail to the SPC for this RFQ identified on page 1. Failing to follow the foregoing requirements regarding the SPC for inquiries may result in Quote rejection by OYA.

All questions must be received no later than 1 business day prior to the Quote Due Date and Time.

4. Addenda

Answers to questions OYA receives and that OYA, in its sole discretion, determines are substantive and provide new information, will be issued as official Addenda (“Addenda” or “Addendum”) to this RFQ. When appropriate, as determined by OYA in its sole discretion, revisions, substitutions, or clarifications of the RFQ will be issued as Addenda to this RFQ.

Changes or modifications to this RFQ will be binding on OYA only if in the form of written Addenda issued by OYA.

5. Submittal Requirements:

Items in this Section 5 marked as “Pass/Fail” that are incomplete (except for minor

OYA RFQ (Admin Bldg. Restoration) page 5 of 10 RD informalities), not submitted by the Quote Due Date and Time, or are otherwise not in substantial conformance with the requirement, will be rejected as non-responsive. Quotes must comply with all requirements marked as “Pass/Fail” to be considered for further evaluation.

5.1 Quote Submission Deadline (Pass/Fail)

OYA will not accept Quotes submitted after the Quote Due Date and Time indicated in this RFQ. Quotes must be received at the SPC’s e-mail address on or before the Quote Due Date and Time indicated on page 1. OYA is not responsible for and will not accept mis-delivered Quotes.

5.2 Delivery Address (Pass/Fail)

Required electronic submittals must be delivered to the SPC’s e-mail address specified on page 1. In the submittal e-mail, Offeror may request an e-mail confirmation that the Quote was received by OYA.

5.3 Terms and Conditions (Pass/Fail)

Unless otherwise provided in this RFQ, by submitting a Quote each Offeror agrees to be bound by and comply with the terms and conditions set forth in this RFQ and the Sample Contract included as Exhibit C. Any Quote that is conditioned on OYA’s acceptance of terms and conditions other than those set forth in the Sample Contract and the requirements specified in this RFQ (as they may be revised by an Addendum to this RFQ) will be rejected as non-responsive.

5.4 Mandatory Project Walk (Pass/Fail)

A Mandatory Project Walk is required. The Mandatory Project Walk is scheduled for October 13, 2026, at 10:00am PST at MYCF. To be eligible to submit a Quote, Offerors must perform both of the following:

• Notify the PCS of intent to attend the Mandatory Project Walk, via e-mail at the SPC’s e-mail address listed on page 1 by October 12, 2026, at 12:00pm PST.

• Attend the Project Walk and meet at the designated location identified by the SPC.

Statements not binding: Any statements made at the Mandatory Project Walk will not change the scope of work, specifications, or requirements contained in this RFQ unless an Addendum has been issued by OYA.

6. Quote Evaluation Criteria

Quote scoring will be based on the criteria stated in the subsections below. The Quote must describe how Offeror meets the requirements that are specified in this RFQ as related to the evaluation criteria below. Quotes should be clear and concise and are limited to eight

(8) pages.

One page is defined as: one side of a single 8-1/2" x 11" page, with 12-point minimum font

OYA RFQ (Admin Bldg. Restoration) page 6 of 10 RD size for the substantive text (including text in tables). Any page over this size will be counted as two (2) pages. Any page, or partial page, tabs, indexes or table of contents with substantive text, tables, graphics, charts, resumes, etc., will be counted as one (1) page.

If an Offeror submits a Quote exceeding a set page limit, OYA will consider the pages up to the allowable page limit and discard all subsequent pages.

6.1 Scope of Work (“SOW”) Max Points: 70

Provide a detailed SOW based on the Project information and requested services outlined in Section 2. The SOW shall describe Offerors’ approach to the prospective Project and include a description of the tasks and deliverables in the sequence of orders that will be used to complete the Project. The SOW shall also include what percentage of the work will be completed by the Offeror versus subcontractors.

6.2 RFQ Pricing Sheet Max Points: 30

Offeror must complete the RFQ Pricing Sheet attached to this RFQ as Exhibit A. The RFQ Pricing Sheet must be signed by an authorized representative of the Offeror. Offeror’s price must list an all-inclusive flat fee for all services provided. Travel or material costs will not be paid separately and must be factored into the price.

The SPC will conduct the price evaluation. The SPC will award a price score to each RFQ Pricing Sheet based upon the percentage of the quoted price as compared to the lowest Offeror’s price using the following formula:

Lowest price of all Offeror’s X Price points possible = Price score RFQ Pricing Sheet being scored

7. Quote Evaluation and Award Process

7.1 Evaluation

OYA will evaluate Quotes in accordance with the Pass/Fail criteria identified in Section 5.

Quotes meeting those criteria will be forwarded for evaluation for independent reviewing, scoring, and ranking according to the Quote Evaluation Criteria set forth in Section 6.

The outcome of the evaluation process may, at the OYA’s sole discretion, result in:

a. notice to Offeror(s) of selection or rejection for contract negotiation and possible award;

b. further steps to gather additional information for evaluation, (e.g. checking references, requesting clarification); or

c. cancellation of the RFQ and either re-issuance of the RFQ in the same or revised form or no further action by OYA with respect to the RFQ.

OYA reserves the right to reject any or all Quotes and reserves the right to cancel this RFQ at anytime if doing either would be in the public interest as determined by OYA. OYA is not

OYA RFQ (Admin Bldg. Restoration) page 7 of 10 RD liable for any costs an Offeror incurs while preparing or presenting the Quote or during further evaluation stages. All Quotes will become part of the public file without obligation to OYA.

7.2 Interviews or Follow-up Questions

OYA may conduct interviews or follow-up questions. If interviews or follow-up questions are conducted, the following will apply:

• The number of Offerors selected for interviews or follow-up questions is at the sole discretion of OYA.

• Interview or follow-up question scores (up to a maximum of 10 points) will be combined with the other evaluation criteria scores to arrive at a total score. The total score will be ranked to determine the apparent successful Offeror(s).

• Interviews normally require physical attendance at OYA’s offices; however, OYA may elect to conduct interviews via teleconference or video conference. Further details will be included with notification of time and date of interviews, if conducted.

• Evaluation and scoring of any interviews will be based on the following criteria:

o Understanding of requested services o Project management/cost effectiveness o Offeror’s general qualifications and relevant experience o Offeror’s capabilities

7.3 OYA Questions

OYA may require any clarification it needs to understand the Offeror’s Quote. Any necessary clarifications or modifications which are in the best interest of the OYA may be made before the Offeror is awarded a contract, and some or all of the clarifications or modifications may become part of the final contract.

7.4 Method of Award

The total scores and selection for tentative contract award will be determined as follows:

• Total Quote Score = Price score and total of all evaluator scores for a given Quote, divided by the number of evaluators.

• Total Interview Score (if conducted) = Total of all evaluator scores for a given interviewee, divided by the number of evaluators.

Final Score = Total Quote Score plus Total Interview Score (if conducted).

8. Preference: Oregon Small Business Enterprises

OYA prefers Oregon Small Business Enterprises (“OSBEs”), as described in OAR 125-246- 0230. For evaluation purposes, OYA will apply an OSBE preference by increasing the score or point total of any quote submitted by an OSBE by 5%.

9. Contract Award Requirements

Following contract award, the Awarded Offeror must submit the following:

OYA RFQ (Admin Bldg. Restoration) page 8 of 10 RD

• A Certificate of Insurance containing the insurance requirements outlined under Exhibit D of the Sample Contract included as Exhibit C prior to contract execution.

The required insurance must be maintained throughout the duration of the contract and all warranty periods.

OYA RFQ (Admin Bldg. Restoration) page 9 of 10 RD

EXHIBIT A

RFQ Pricing Sheet

Goods and Services

Price

Site protection

Demolition, Asbestos flooring abatement, and hazardous waste disposal

Plywood underlayment

First-floor carpet installation

Second-floor carpet installation

Drywall reconstruction, including taping, mudding, texture and paint

Interior painting

Rubber cove base

Debris disposal

Total Project Price

Signature of Authorized Representative: ________________________________________

Date:_________________

OYA RFQ (Admin Bldg. Restoration) page 10 of 10 RD

Exhibit B Site Plans