RFQ- Mechanical & Electrical dgs-30-466_07_22_.pdf

DGS-30-466

(Rev. 07/22) Page 1 of 10

REQUEST FOR SUBCONTRACTOR PRE-QUALIFICATION (RFQ)

Delivery Method: [ ] Prequalification for Design-Bid-Build

[ ] Construction Management at Risk (Step 1 of 2)

[ ] Design-Build (Step 1 of 2)

[X] Other, Specify: Pre-Qualification of Mechanical, Electrical, Roofing, Concrete and

Fire Suppression Services for Plant/Warehouse Construction Project

Issue Date: September 2, 2026

Project Name: Pre-Qualification of Mechanical, Electrical, Roofing, Concrete and Fire

Suppression Services for Plant/Warehouse Construction Project

Check Proposal Service: ___Mechanical ___ Electrical ____Roofing ____Fire Suppression ___Concrete

(The CO-16 and CO-16 Crosswalk Forms must be submitted for each discipline)

Project Code: 242-17888

Commodity/Service: Construction Services

Owner: Commonwealth of Virginia

Christopher Newport University

1 Avenue of the Arts, Newport News, VA 23606

Issuing Agency & Address: Christopher Newport University

1 Avenue of the Arts

Newport News, VA 23606

Location of Work: Christopher Newport University, Newport News, VA 23606

All inquiries for information shall be submitted by e-mail, no later than Noon on September 22, 2026.

To: Denise Patesel, CUPO, VCO, MBA e-mail: denise.patesel@cnu.edu

NO QUESTIONS WILL BE ANSWERED BY PHONE.

All responses to emailed questions will be posted to the eVA website as an addendum.

OPTIONAL PRE-QUALIFICATION PROPOSAL CONFERENCE September 15, 2026 at 2:00 P.M. The pre-proposal meeting shall be virtual with access via Google Meet Link - meet.google.com/aqs-wvyy-byq (paste into browser): Phone Numbers: (US)+1 442-999-4247 PIN: 311 890 627#

IF PROPOSALS ARE MAILED, SEND DIRECTLY TO ISSUING AGENCY SHOWN ABOVE;

IF PROPOSALS ARE HAND DELIVERED, DELIVER TO:

Christopher Newport University, Office of Procurement Services

321 Hiden Blvd., Suite 100, Newport News, VA 23606

NO ELECTRONIC SUBMISSIONS WILL BE ACCEPTED.

Sealed proposals for furnishing the services described herein will be received until 2:00 local time on

October 15, 2026. Proposals must reach the above address by deadline stated.

https://meet.google.com/aqs-wvyy-byq?authuser=0&hs=122 tel:+1-442-999-4247

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In compliance with this Request for Qualifications, including all provisions and attachments referenced herein, and subject to all the terms and conditions set forth herein, the undersigned offers and agrees to furnish the services described. It is understood that this proposal may be modified, by mutual agreement in subsequent negotiations.

Name and Address of Submitting Firm:

Date:

By (Signature in Ink)

Typed Name:

Zip: Title:

FEIN/SSN # Telephone No.( )

SCC # ______________ Email:__________________________________

Virginia Contractor License Number:

1. Project Description:

Christopher Newport University’s Plant Operations and Warehouse operations are currently housed in a 36,000 SF converted grocery store located at 11 Sweetbriar Dr in Newport News. The department also occupies a portion of Commonwealth Hall, a former motel building on an adjacent site. The approximately 61,000 SF replacement building will house and consolidate the Facilities Management skilled trade shops along with housekeeping, warehouse space, shipping and receiving, and mail room functions into a single building. The proposed construction is envisioned as a phased approach to minimize disruption to these essential services.

When the initial phase is complete, the existing facility will be demolished, and the new parking lot will be completed on the current footprint.

The replacement building will provide spaces for the talented support teams that assist the University with executing its mission. As part of the University’s Going Greener initiative, it is desired that this building be a model of energy efficiency and will target net-zero design principles. The spaces will be highly flexible and adaptable for future needs. The infrastructure of the building will need to support its specialized equipment and will require coordinated MEP system design.

Anticipated Construction Start Date: April, 2027

Anticipated Construction Duration: 12 - 14 Months

2. Justification for CM at Risk or Design-Build procurement methods: N/A

3. Submission Requirements:

a. Qualification statements shall be timely submitted to the attention of the Owner/Agency Representative at the location listed above. Seven submission copies (one (1) original and six (6) copies) are required. The Original should be signed in blue ink and marked as the Original.

In addition, one (1) thumb drive in .pdf format of the entire proposal and the redacted v e r s i o n of each proposal must be submitted to the agency. The redacted version of the proposal must have

(Rev. 07/22) Page 3 of 10 proprietary information deleted that has been marked as proprietary. Section numbers which are redacted should be identified as follows: Example: Section 3, paragraph B: “Redacted”. The redacted version of the proposal must be carefully edited, altered, and refined by the Offeror in order to protect and maintain complete confidentiality of protected information. Christopher Newport University will not accept responsibility for any public disclosure of proprietary information that is a result of improper redaction by the Offeror. No other distribution of the proposal shall be made by the offeror. Reference the Opening Date, Opening Time and RFP number in the lower left-hand corner of the return envelope or package.

Note that the Proprietary and Confidential Information Form MUST be included with the proposal. This form will identify the data which is redacted.

b. Submissions shall include the following documents in this order:

• The completed pages of this RFQ request, pages 1- 2.

• The completed CO-16 with referenced and required attachments (i.e., bonding letter, project listings, organizational chart, key personnel resumes, the completed “CO-16 Crosswalk of Firm and Key

Personnel Experience,” etc.). Note that the CO-16 and CO-16 Crosswalk are needed for each discipline selected.

• The completed SCC Form.

• Proprietary and Confidential Form.

c. The Owner recognizes the possible existence of confidentiality agreements between an Offeror and previous clients and fully respects such agreements. Any information requested that is considered to be confidential between the Offeror and a previous client shall be marked proprietary by the Offeror.

d. The Owner reserves the right to visit the office(s) of an Offeror to verify any claim(s) made by an Offeror regarding staff, facilities, capabilities, qualifications and any other reasonable concerns that may arise on the part of the Owner. In such an event, the Offeror must make every reasonable attempt to clarify any concerns expressed by the Owner.

e. The Owner will not be responsible for any costs incurred by an Offeror in response to this RFQ.

f. In the event the Offeror discovers an error in its submission, attention may be drawn to the error by providing a written amendment to the initial Qualifications submission. All amendments shall be received by the Owner on or before the date and time fixed for receipt of Qualifications. The Offeror shall define who is authorized to approve amendments/changes. If an error is discovered after the time and date of receipt of the RFQ response, the Offeror may withdraw from consideration, but the error correction will not be accepted by the Owner.

g. As noted above, Offerors may contact, in writing, the designated Owner point of contact for any required clarifications on this RFQ. Offerors are to refrain from contacting the Owner personnel for purposes of requesting tours or for any other purpose relating to the project.

h. Solicitations & Prequalification Language

1. Dual-Capacity Qualification & Future GC Bidding Eligibility

Clause 1.1: Multi-Capacity Qualification & Future GC Bidding

Prequalification under this solicitation applies specifically to trade subcontractor packages.

Participation or successful prequalification as a Trade Subcontractor under this RFQ shall not preclude, restrict, or disqualify any firm from submitting a Statement of Qualifications (SOQ) for

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General Contracting (GC) services in any subsequent General Contractor prequalification process for this Project.

2. GC Self-Performance & Subcontractor Sourcing Rules

Clause 2.1: General Contractor Subcontractor Selection and Self-Performance

General Contractors subsequently prequalified and invited to bid on the Project shall select their trade subcontractors exclusively from the Owner’s list of Prequalified Trade Subcontractors established under this RFQ.

• Self-Performance Notice & Requirement: A Prequalified General Contractor intending to self-perform any trade scope designated for prequalification must have successfully prequalified as a Trade Subcontractor for that specific scope under this solicitation process. General Contractors shall explicitly indicate their intent to self-perform designated trade packages within their future General Contractor SOQ submission and final bid response.

4. Evaluation of Qualifications:

Bidders’ and Offerors’ qualifications (as submitted on the attached CO-16) will be evaluated against the criteria specified herein.

CNU will evaluate and select those proposals which meet its needs, based on the mandatory criteria specified in the solicitation. The evaluators may request written or oral discussions from bidders to clarify or amplify the material in the proposal. The contents of the proposal are not subject to negotiation and must be evaluated as submitted. Proposals are not ranked but are determined to be acceptable or not acceptable for meeting CNU’s needs. Only those responsive bidders whose proposals were determined to be acceptable will be moved to the second step of the process. If any of the evaluation criteria are not acceptable, the entire proposal will be non-responsive and denied access to the project pool.

EVALUATION CRITERIA

Bonding

Experience with Commonwealth of Virginia building code projects

Experience with similar building system components and energy efficient/net zero building systems

Experience working on warehouse and facility buildings or projects similar in scope

Personal Experience

References

Judgments

Compliance

Convictions

Debarment

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Attachments:

1. CO-16 (to be completed by Bidders/Offerors in response to the RFQ and the qualification criteria provided herein).

2. SCC form

3. Proprietary and Confidential Form

QUALIFICATION CRITERIA

I. BONDING:

A. STANDARD BONDING:

Contractor can secure bonding for this project in an amount equal to or greater than the estimated construction cost from a surety company (1) listed in the United States Department of Treasury, Federal

Register, Circular 570: Companies Holding Certificates of Authority as Acceptable Sureties on

Federal Bonds and as Acceptable Reinsuring Companies; and (2) licensed to transact surety business in the Commonwealth of Virginia.

B. SELF-BONDING PROGRAM:

Contact Owner for additional details.

C. CAPACITY:

The capacity the organization has to meet the project schedule and demands given its current workload.

II. EXPERIENCE AND PERFORMANCE ON PROJECTS OF SIMILAR SIZE AND SCOPE:

This includes consideration of references and client feedback from past and ongoing projects and a demonstrated ability to maintain project schedule and budget.

Firm Experience:

CONCRETE

The contractor or contractor's office that will handle this project has undertaken at least three (3) construction projects of similar or comparable scope with similar building system components; structural (site cast, tilt-up concrete bearing walls within the last ten years. The projects shall be sufficiently comparable so that the agency may conclude that the contractor is familiar with and capable of handling the project(s) described herein.

MECHANICAL

The contractor or contractor's office that will handle this project has undertaken at least three (3) construction projects of similar or comparable scope with similar building systems components; Mechanical (dedicated outside air system with Water Source Heat Pump and geothermal loop) within the last ten years. The projects shall be sufficiently comparable so that the agency may conclude that the contractor is familiar with and capable of handling the project(s) described herein.

ROOFING

The contractor or contractor's office that will handle this project has undertaken at least three (3) construction projects of similar or comparable scope with similar building system components; 61,000 SF SBS Modified

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Bitumen Roofing System within the last ten years. The projects shall be sufficiently comparable so that the agency may conclude that the contractor is familiar with and capable of handling the project(s) described herein.

ELECTRICAL

The contractor or contractor's office that will handle this project has undertaken at least three (3) construction projects of similar or comparable scope with similar building system components; Electrical (3000A, 480Y/277V, 3 phase power with 450KW DC (600MWH annual) Photovoltaic Array and 500kW full building generator) within the last ten years. The projects shall be sufficiently comparable so that the agency may conclude that the contractor is familiar with and capable of handling the project(s) described herein.

FIRE SUPRESSION.

The contractor or contractor's office that will handle this project has undertaken at least three (3) construction projects of similar or comparable scope with similar building system components; Fire Suppression (Fire pump serving NFPA compliant Quick Response sprinkler system for Light Hazard occupancy spaces, Automatic

Sprinkler Systems for Ordinary Hazard and Extra Hazard occupancies, along with an Early Suppression Fast

Response (ESFR) sprinkler system for high piled storage and warehouse areas.) within the last ten years. The projects shall be sufficiently comparable so that the agency may conclude that the contractor is familiar with and capable of handling the project(s) described herein.

Project Team/Staffing:

1. The successful organization shall provide and maintain an experienced, professional project team that is tailored to the size, complexity and scope of work of the Project. It is recognized that the composition of the team will vary in response to the particular phases and needs of the Project. However, the Proposer is obligated to provide sufficient staffing with the qualifications required to expertly manage all construction activities relating to the

Project at all times.

2. By submitting a response, the Proposer agrees that no individual assigned to the Project shall be removed from the Project without the prior consent of the Owner.

3. If the Proposer wishes to reassign an individual from the team assigned to the Project to another Project, the

Proposer must make a formal, written request to the Owner and must verify that the Owner has received the request not later than ten (10) working days prior to the intended date of reassignment.

4. The Owner will make the final, binding decision on a release from the Project of a member of the team not later than five (5) working days from the intended date of reassignment.

5. The above process may be waived in cases of personal emergency or extreme personal hardship or duress.

The burden of proving such conditions to the Owner remains with the Proposer. In cases in which the Owner requests the removal of a member of the team for the remainder of the duration of the Project, the Proposer’s Project Manager or Principal-in-Charge will act upon such cases promptly and will, within 72 hours, propose a replacement to the Owner.

Key Personnel Experience:

CONCRETE:

The Project Manager most likely to be assigned to this project has served as Project Manager on at least three

(3) projects in the last ten years of similar or comparable scope, one of those within the past five years.

Similar building system components; structural (site cast, tilt-up concrete bearing walls. Equivalent or comparable experience may be considered, at the agency's sole discretion; however, it shall be sufficiently similar so that the agency may conclude that the proposed Project Manager is familiar with and capable of handling the project(s) described herein.

The Superintendent most likely to be assigned to this project has served as Superintendent on at least three (3) projects in the last ten years of similar or comparable scope, one of those within the past five years.

(Rev. 07/22) Page 7 of 10 with similar building system components; structural (site cast, tilt-up concrete bearing walls. Equivalent or comparable experience may be considered, at the agency's sole discretion; however, it shall be sufficiently similar so that the agency may conclude that the proposed Project Manager is familiar with and capable of handling the project(s) described herein.

MECHANICAL:

The Project Manager most likely to be assigned to this project has served as Project Manager on at least three

(3) projects in the last ten years of similar or comparable scope, one of those within the past five yearsSimilar building system components; Mechanical (dedicated outside air system with Water Source Heat Pump and geothermal loop). Equivalent or comparable experience may be considered, at the agency's sole discretion;

however, it shall be sufficiently similar so that the agency may conclude that the proposed Project Manager is familiar with and capable of handling the project(s) described herein.

The Superintendent most likely to be assigned to this project has served as Superintendent on at least three (3) projects in the last ten years of similar or comparable scope, one of those within the past five years with similar building system components; Mechanical (dedicated outside air system with Water Source Heat Pump and geothermal loop). Equivalent or comparable experience may be considered, at the agency's sole discretion;

however, it shall be sufficiently similar so that the agency may conclude that the proposed Project Manager is familiar with and capable of handling the project(s) described herein.

ROOFING:

The Project Manager most likely to be assigned to this project has served as Project Manager on at least three

(3) projects in the last ten years of similar or comparable scope, one of those within the past five years with similar building system components; 61,000 SF SBS Modified Bitumen Roofing System. Equivalent or comparable experience may be considered, at the agency's sole discretion; however, it shall be sufficiently similar so that the agency may conclude that the proposed Project Manager is familiar with and capable of handling the project(s) described herein.

The Superintendent most likely to be assigned to this project has served as Superintendent on at least three (3) projects in the last ten years of similar or comparable scope, one of those within the past five years.

Similar building system components; 61,000 SF SBS Modified Bitumen Roofing System. Equivalent or comparable experience may be considered, at the agency's sole discretion; however, it shall be sufficiently similar so that the agency may conclude that the proposed Project Manager is familiar with and capable of handling the project(s) described herein.

ELECTRICAL:

The Project Manager most likely to be assigned to this project has served as Project Manager on at least three

(3) projects in the last ten years of similar or comparable scope, one of those within the past five years.

Similar building system components; Electrical (3000A, 480Y/277V, 3 phase power with 450KW DC (600MWH annual) Photovoltaic Array and 500kW full building generator. Equivalent or comparable experience may be considered, at the agency's sole discretion; however, it shall be sufficiently similar so that the agency may conclude that the proposed Project Manager is familiar with and capable of handling the project(s) described herein.

The Superintendent most likely to be assigned to this project has served as Superintendent on at least three (3) projects in the last ten years of similar or comparable scope, one of those within the past five years.

Similar building system components; Electrical (3000A, 480Y/277V, 3 phase power with 450KW DC (600MWH annual) Photovoltaic Array and 500kW full building generator. Equivalent or comparable experience may be considered, at the agency's sole discretion; however, it shall be sufficiently similar so that the agency may conclude that the proposed Project Manager is familiar with and capable of handling the project(s) described

(Rev. 07/22) Page 8 of 10

FIRE SUPPRESSION:

The Project Manager most likely to be assigned to this project has served as Project Manager on at least three

(3) projects in the last ten years of similar or comparable scope, one of those within the past five years.

Similar building system components; Fire Suppression (Fire pump serving NFPA compliant Quick Response sprinkler system for Light Hazard occupancy spaces, Automatic Sprinkler Systems for Ordinary Hazard and

Extra Hazard occupancies, along with an Early Suppression Fast Response (ESFR) sprinkler system for high piled storage and warehouse areas.). Equivalent or comparable experience may be considered, at the agency's sole discretion; however, it shall be sufficiently similar so that the agency may conclude that the proposed Project

Manager is familiar with and capable of handling the project(s) described herein.

The Superintendent most likely to be assigned to this project has served as Superintendent on at least three (3) projects in the last ten years of similar or comparable scope, one of those within the past five years.

Similar building system components; Fire Suppression (Fire pump serving NFPA compliant Quick Response sprinkler system for Light Hazard occupancy spaces, Automatic Sprinkler Systems for Ordinary Hazard and

Extra Hazard occupancies, along with an Early Suppression Fast Response (ESFR) sprinkler system for high piled storage and warehouse areas.) Equivalent or comparable experience may be considered, at the agency's sole discretion; however, it shall be sufficiently similar so that the agency may conclude that the proposed Project

Manager is familiar with and capable of handling the project(s) described herein.

III. JUDGMENTS:

Any judgment(s), whether one or several, entered against the contractor for breach of contract for construction within the past ten (10) years may be grounds for denying prequalification, at the agency's sole discretion, after due consideration of the date(s), amount(s), facts and circumstances.

IV. SUBSTANTIAL NON-COMPLIANCE:

Any of the following may be grounds for denying prequalification, at the agency's sole discretion, after review and consideration of the dates, facts and circumstances. Check yes or no for each item below.

The contractor:

• in the last three (3) years has received a final order for failure to abate or for a willful violation by the

US OSHA or by the Virginia Department of Labor and Industry or any other government agency; or

• paid liquidated damages for failure to complete a project by the contracted date on more than two (2) projects in the last five (5) years; or

• paid actual damages resulting from failure to complete a project by the contacted date on more than two

(2) projects in the last five (5) years; or

• been terminated for cause on a contract in the last five (5) years; or

• been more than thirty (30) days late, without good cause, in achieving the contracted substantial completion date where there was no liquidated damage provision on more than two (2) projects in the last three (3) years: or

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• received more than two (2) cure notices on a single project in the past two (2) years and/or more than one (1) cure notice on five (5) separate projects in the past five (5) years; or

• had repeated instances on a project of installation and workmanship deviations which exceed the tolerances in the standards referenced in the contract documents. Documentation of such instances shall be the written reports and records of the owner's representatives on the project; or

• finally completed a project more than 90 days after achieving substantial completion on two (2) or more projects in the last three (3) years , for reasons within the contractor's control. Documented delay of delivery of material necessary to perform remaining work or seasonal conditions that bear on performing the work or operating specific equipment or building systems shall be considered in mitigation; or

• had Performance or Payment Bond claims paid on its behalf in the last three (3) years.

NOTE: If the agency intends to deny prequalification based on any of the above, it shall obtain written documentation evidencing same, pursuant to Section 2.2-4317 of the Code of Virginia, prior to such denial.

V. CONVICTIONS:

Any of the following may be grounds for denying prequalification, at the agency's sole discretion, after review and consideration of the dates, facts and circumstances. Check yes or no to each item below.

The contractor or any officer, director, project manager, procurement manager, chief financial officer, partner or owner of the construction company in the past ten (10) years:

a) has been convicted on charges relating to conflicts of interest;

b) has been convicted on charges relating to any criminal activity relating to contracting, construction, bidding, bid rigging or bribery;

c) has been convicted on charges relating to employment of illegal aliens on construction project:

d) has been convicted: (i) under Va. Code Section 2.2-4367 et seq. (Ethics in Public Contracting); (ii) under

Va. Code Section 18.2-498.1 et seq. (Va. Governmental Frauds Act); (iii) under Va. Code Section 59.1-

68.6 et seq. (Conspiracy to Rig Bids); (iv) of a criminal violation of Va. Code Section 40.1-49.4

(enforcement of occupational safety and health standards); or (v) of violating any substantially similar federal law or law of another state.

e) has been fined or adjudicated of having failed to abate a citation for building code violations by a court or a local building code appeals board.

VI. DEBARMENT & ENJOINMENT:

The following may be grounds for denying prequalification, at the agency's sole discretion, after review and consideration of the dates, facts and circumstances:

The contractor or any officer, director, project manager, procurement manager, chief financial officer, partner or owner of the construction company in the past ten (10) years: has been debarred or enjoined

(Rev. 07/22) Page 10 of 10 by any agency or political subdivision of the Commonwealth of Virginia, by any agency of the United

States or by any agency of another state.

VII. AGENCY QUALIFICATION CRITERIA:

In addition to the information provided above, qualifications to be considered in evaluating responses include:

1. List of any sub-contractors and suppliers that may be used.

The Owner may also consider other aspects of the qualifications statements as it deems appropriate in evaluating the responses.