RFQ Mandatory Bid Proposal Form~17.docx

REQUEST FOR QUOTATION

***THIS IS NOT AN ORDER******

MANDATORY BID FORM

FOR OregonBuys Opportunity # S-63500-00013848

Return To: Shelby Schad by 2:00 PM on 5/23/2025 via OregonBuys.

REGISTRATION REQUIREMENT. Bidders must be registered in OregonBuys to do business with the State. Registration is free. To create a supplier account, click the blue “Register” button in the top right corner of the OregonBuys website: https://oregonbuys.gov/bso.

For registration assistance see Supplier Resources: https://www.oregon.gov/das/ORBuys/Pages/supplierresources.aspx

Suppliers are responsible for ensuring that their supplier registration and information is current and correct in OregonBuys, including choosing any commodity or service codes associated with its business. ODFW shall not be responsible for defective registration or incorrect supplier information. Suppliers shall contact support.oregonbuys@das.oregon.gov with any questions or supplier registration support.

ALL GOODS MUST be delivered no later than June 6th, 2025.

Actual delivery date will be negotiated with selected contractor.

DELIVERY DATE PROPOSED BY BIDDER: calendar days from date of order.

Failure to provide a schedule or submittal of proposed schedule dates later than those required may result in Bid rejection. Submittal of schedule dates providing for earlier delivery than required by the State will bind the Bidder, should it be awarded the bid, but shall not be considered for award purposes.

Vendor Name: Federal ID No:

Vendor Address:

CONTACT NAME – TITLE (Print):

OregonBuys Vendor ID Number:

Vendor (COBID) Certification Number (If Applicable):

(Certification Office for Business Inclusion and Diversity)

Alternate bids will be considered on products which meet or exceed products indicated on quote. Vendor is to mark alternate proposals clearly.

Any reference to brand names within requested specifications is meant as descriptive not restrictive.

“OR EQUAL”: Any brand name listed in the specifications as “similar to”, “or equal”, or “or equivalent” shall establish the minimum requirements for quality, utility, durability, function, purpose, etc. Other product brands may be offered that are equal to or better than the product brand name. Bidder may show cost differences, alternates and options in the space provided in the quote. This clause is not meant to be restrictive and is only meant to set the minimum standard. AGENCY SHALL DETERMINE, IN ITS SOLE DISCRETION, WHETHER A PRODUCT OFFERED IS “EQUAL.” When the designation is “or equal” or “equivalent” Agency shall make its decision after Bid Closing.

All Pricing Must Be Held Firm For 30 Days

PREFABRICATED, PORTABLE/MOBILE MODULAR OFFICE DELIVERY

· Delivery of modular, set up/configuration of interior and exterior structure, and connection of HVAC system.

· Tiedown installation.

· Delivered to 1495 EAST GREGORY ROAD, CENTRAL POINT, OR 97502

Delivery date must be no later than 06/06/2025. Actual delivery date will be negotiated with the selected contractor.

MONTHLY LEASE OF PREFABRICATED, PORTABLE MODULAR OFFICE

12-months, beginning on delivery date

Requested specs:

Minimum sq. footage: 300 sq. ft

Exterior Dimensions: Approximately 10 ft wide, 40-45 ft long

Interior configuration: Two private offices and one large common area.

Proposed specs:

(Please include floor plan of proposed modular in bid submission, if possible)

Sq. footage:

Exterior Dimensions:

Number of exterior entrance/exit doors:

Interior configuration dimensions (additional configurations that are available or suggested may be listed):

(per month) 12 months

RENTAL OF STEPS/STAIRS LEADING TO ENTRANCE/EXIT

Number of steps:

Method of attachment to modular:

(per month) 12 months

PREFABRICATED, PORTABLE/MOBILE MODULAR OFFICE REMOVAL

· Disassembly of interior and exterior structure.

· Disconnection of existing HVAC system.

· Removal of tiedowns.

· Removal of modular unit.

Signature of Vendor’s Authorized Representative:

Name (Print) ___________________________ Signature __________________________ Date ___________

ARE YOU A CERTIFIED FIRM IN OREGON?

Help Grow your Business in Oregon. Visit www.oregon4biz.com/How-We-Can-Help/COBID/

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