RFQ John Bryan State Park Maintenance Shop, Fuel Building Roofs Scope of Work.pdf

Rev. 6/3/22

Needed Service or Supply: Qty 1 John Bryan Maintenance Shop Roof

Qty 1 John Bryan Fuel Storage Building

Ordering Location and Address: John Bryan State Park

Maintenance Shop with Fuel Storage Building

3790 State Route 370 Yellow Springs, OH 45387

MBE SET-ASIDE IN ACCORDANCE WITH ORC 125.081

Project Background: Existing roofs are deteriorating and need to be replaced with 3-Dimensional Fiberglass shingles. The leaking roofs allow water to enter the buildings allowing for degradation to the building and its equipment and supplies that are stored.

Specifications/Scope of Work

Qty 1 John Bryan Maintenance Shop Roof

This roof is approximately 3,458 square feet with an attached shed that has a flat roof that is approximately 135 square feet. Remove and dispose, provide material for Installation of Lifetime Warranty 3-Dimensional fiberglass shingles, with Hip and Ridge shingles. 7/8 Felt staples, Rhino Wrap, Ice Water Shield, Flintastic, Base Sheet, 1 ¼ Inch Coil roofing nails. Install Aluminum 750 Roof vents with Sol Seal 900 silicon. Install 1 ½ inch x 3 Inch aluminum white drip edge. Install 3-inch Fiberglass flashing boots. Replace all the Trim boards with new wood, include in project. Include addition of more vents and their installation to provide optimum ventilation. Be sure to include shipping costs. Work should be completed during the hours of 8 AM to 4 PM Monday thru Friday. ADDITIONAL LUMBER: Please quote per board and by foot for lumber a price to base any repairs necessary from rot upon the removal of the existing roof.

This will need to be invoiced separately upon finalization of the project.

Qty 1 John Bryan Fuel Storage Building

This roof is a flat roof is approximately 170 square feet. Remove and dispose, provide material for Installation of Lifetime Warranty 3-Dimensional fiberglass shingles, with Hip and Ridge shingles. 7/8 Felt staples, Rhino Wrap, Ice Water Shield, 1 ¼ Inch Coil roofing nails. Sol Seal 900 silicon. Install 1 ½ inch x 3 Inch aluminum white drip edge. Be sure to include shipping costs Work should be completed during the hours of 8 AM to 4 PM Monday thru Friday. ADDITIONAL LUMBER: Please quote per board and by foot for lumber a price to base any repairs necessary from rot upon the removal of the existing roof. This will need to be invoiced separately upon finalization of the project.

Maps and/or Photos:

Delivery: John Bryan State Park 3790 State Route 370 Yellow Springs, OH 45387

Completion/Delivery Date: May 31, 2025

Site Visit & Point of Contact

Prior to submitting a bid response, offerors are required to visit the John Bryan State Park Maintenance Shop 3890 State Route 370 Yellow Springs, OH 45387 to inspect and view the items.

Once a contract is awarded, failure of the bidder to have requested a site visit to become familiar with the facility and requirements of the bid will be insufficient reason to support any request to be released from the contract.

Contact information

For questions regarding specifications and to set up a site visit please contact:

Daniel Kuebler Park Manager 1 at 937-767-1274. All site visits are by appointment only Monday through Friday 9:00am-4:00pm Daniel.Kuebler@dnr.ohio.gov

Project Award

For bids involving service projects on DNR property, the lowest apparent bidder will be required to provide 2 examples of similar completed projects including photos. Provide the person’s name, organization name, phone number and email address for each project example. In addition, the bidder must complete a pre-award meeting with appropriate DNR staff to ensure that the materials and scope are mutually understood.

Evaluation. The contract will be awarded to the lowest responsive and responsible bidder as determined by the State.

Contract Award. The contract will be awarded to the lowest responsive and responsible bidder by low lot total. Low lot total will be determined by multiplying the unit cost by the estimated usage listed in the bid and then adding each of the totals together to arrive at a total for all items. Failure to bid all items may result in the bidder being deemed not responsive.

Bill to information: (FSS requirement)

Origin-DNR-U71 All invoices must be submitted DIRECTLY to Ohio Shared Services (OSS).

-EMAIL the invoice to: invoices@ohio.gov -MAIL the invoice to: Ohio Shared Services, PO Box 182880, Columbus, Ohio 43218-2880

In order to process your invoice, please make sure all the required information listed below is on your invoice before submitting it to OSS or they will be returned for not being a proper invoice.

1. Must include the Purchase Order (PO) number assigned and Origin Number listed above

2. Supplier full name as it appears on your PO

3. The Ship to and/or service facility name and full address

4. Unique invoice number

5. Date of service or date work was completed.

6. Complete itemization of services performed, materials or goods supplied and/or labor furnished

7. Line charge(s). If parts are included, please break out lines with product and charges separately.

8. No State of Ohio sales tax

9. Remit to address must match our records for payment

10. This PO is only valid for the goods and/or services received through June 30, 2025.

11. Any goods/services received after June 30, 2025 will require a new PO.

For the purchase of services use the following statement: The awarded supplier will be required to sign an Addendum to Bid Quote or Personal Services Agreement.