RFQ - Grounds Maintenance.pdf

DEPARTMENT OF THE AIR FORCE

39TH CONTRACTING SQUADRON

INCIRLIK AIR BASE, TÜRKIYE

Controlled by: USAF//39 CONS CUI Category: PROCURE Limited Dissemination Control: FEDCON POC: Ufuk Buyuknisan, 314-676-607

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COMBINED SYNOPSIS/SOLICITATION

GROUNDS MAINTENANCE SERVICES

(i) This is a combined synopsis/solicitation for commercial services prepared in accordance with RFO Part 12. This announcement constitutes the only solicitation. Offers are being requested and a written solicitation will not be issued.

(ii) Solicitation FA568526QA007 is issued as a request for quote (RFQ).

Due to the bilateral agreement between the Turkish and U.S. Governments, the Defense and Economic Cooperation Agreement (DECA) – U.S. Interests and Turkish Needs dated August 1982, only proposals from local (Turkish national) firms will be evaluated.

Interested vendors must have current registration in the System for Award Management at https://sam.gov/ to be considered for award. Invoicing will be done through Wide Area Workflow.

Please note that this requirement is not a continuation of the UABOS services provided by the Base Maintenance Contractor under the UABOS contract awarded by the 764th ESS, this is a separate requirement with its own terms and conditions to be solicited/awarded to local (Turkish national) firms by the 39th Contracting Squadron, and the awardee will be named Grounds Maintenance Services Contractor.

(iii) This acquisition is not set-aside for small business concerns. This solicitation incorporates provisions and clauses by reference. The full text of provisions and clauses may be accessed electronically at www.acquisition.gov.

(iv) The North American Industrial Classification System (NAICS) code associated with this procurement is 561730 – Landscaping Services.

(v) The Government intends to award a firm fixed price contract for grounds maintenance services at Incirlik AB and associated geographically separated units (GSUs). Unredacted maps of places of performance will be provided after contract award. The following table represents the proposed line items, quantities, and unit of measure. After contract award, it is possible that the service quantities may increase or decrease depending on changing needs within the PWS locations. In such a case, the U.S. Government reserves the right to adjust prices depending on the change in quantity.

CLIN Description Quantity Unit of Measure 0001 Grounds Maintenance Services for

39th ABW (Incirlik AB) IAW PWS – Labor + Material + Equipment

12 Months

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0002 Grounds Maintenance Services for 425th ABS (Izmir) IAW PWS – Labor + Material + Equipment

12 Months

0003 Grounds Maintenance Services for 717th ABS (Ankara) IAW PWS – Labor + Material + Equipment

12 Months

1001 Grounds Maintenance Services for 39th ABW (Incirlik AB) IAW PWS – Labor + Material + Equipment

12 Months

1002 Grounds Maintenance Services for 425th ABS (Izmir) IAW PWS – Labor + Material + Equipment

12 Months

1003 Grounds Maintenance Services for 717th ABS (Ankara) IAW PWS – – Labor + Material + Equipment

12 Months

2001 Grounds Maintenance Services for 39th ABW (Incirlik AB) IAW PWS – Labor + Material + Equipment

12 Months

2002 Grounds Maintenance Services for 425th ABS (Izmir) IAW PWS – – Labor + Material + Equipment

12 Months

2003 Grounds Maintenance Services for 717th ABS (Ankara) IAW PWS – – Labor + Material + Equipment

12 Months

3001 Grounds Maintenance Services for 39th ABW (Incirlik AB) IAW PWS – Labor + Material + Equipment

12 Months

3002 Grounds Maintenance Services for 425th ABS (Izmir) IAW PWS – – Labor + Material + Equipment

12 Months

3003 Grounds Maintenance Services for 717th ABS (Ankara) IAW PWS – – Labor + Material + Equipment

12 Months

4001 Grounds Maintenance Services for 39th ABW (Incirlik AB) IAW PWS – Labor + Material

12 Months

4002 Grounds Maintenance Services for 425th ABS (Izmir) IAW PWS – Labor + Material

12 Months

4003 Grounds Maintenance Services for 717th ABS (Ankara) IAW PWS – Labor + Material

12 Months

5001 (6 Month Extension IAW FAR 52.217-

8) Grounds Maintenance Services for 39th ABW (Incirlik AB) IAW PWS – Labor + Material

6 Months

5002 (6 Month Extension IAW FAR 52.217-

8) Grounds Maintenance Services for 425th ABS (Izmir) IAW PWS – Labor + Material

6 Months

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5003 (6 Month Extension IAW 52.217-8) Grounds Maintenance Services for 717th ABS (Ankara) IAW PWS – Labor + Material

6 Months

(vi) Place of performance of this requirement will be at Incirlik Air Base, 425th ABS (Izmir), and 717th ABS (Ankara) Türkiye. FOB point will be Destination.

Period of performance will be January 28, 2027 through January 27, 2028, plus 4 option year periods.

(vii) PLEASE PROVIDE ALL INFORMATION BELOW:

Pricing Quoted (GSA, Open Market Only, etc.): ________________________

Payment Terms (NET 30, Discounts, etc.): _____________________________

Company Name: ___________________________________________________

UEI #: ______________________ Cage Code: ______________________

POC: _________________________ Telephone #: _______________________

E-Mail Address: ____________________________________________________

Tax ID #: __________________________________________________________

Warranty Information: ______________________________________________

Capacity to invoice electronically through WAWF? (circle one): Yes / No

(viii) RFO 52.212-1 Instructions to Offerors – Commercial Products and Commercial Services (Feb 2026) applies to this acquisition and is hereby incorporated by reference. The following has been tailored for this procurement and is hereby added via addendum as paragraph (f):

(f) Quote Preparation Instructions

(1) To ensure timely and equitable evaluation of quotes, vendors must follow the instructions contained herein. Quotes must be complete, self-sufficient, and respond directly to the requirements of this solicitation and attached specifications. If the submitted information is incomplete or does not meet the specified requirements for Volume 1, Past and Present Performance, the contractor’s Volume 2, Price Spreadsheet submission will not be evaluated.

The U.S. Government reserves the right to not evaluate Volume 2 if price is not submitted on the spreadsheet provided, has missing data, or not submitted as requested. The United States Government reserves the right to not evaluate

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proposals that have been found to include documents that are altered or falsified.

(2) Contractors shall submit Volume 1, Past and Present Performance and Volume 2, Pricing Spreadsheet.

(i) Volume 1, Past and Present Performance – Submit one copy of past and current signed contract(s) for grounds maintenance services that are relevant and similar in scope to the requirements of this solicitation. If contract(s) are not available, experience and/or appreciation memorandums on letterheads (or stamped) signed by customers are acceptable. If multiple projects were performed concurrently, the relevancy and period of performance of the concurrent contracts will be evaluated together. Contractors shall submit a maximum of two projects with requested information compiled in a single PDF file named “Volume 1 – Past and Present Performance”. Volume 1 shall include the following information:

(A) Contract date (only past performance from 2010 to present will be evaluated);

(B) Period of performance (at least six months of experience is required);

(C) Customer name/End customer name (Served entity shall be a Government agency);

(D) Place of performance;

(E) Service/job description;

(F) Relevancy and scope of service provided (E.g. grass cutting, gardening, etc.) (The U.S. Government reserves the right not to evaluate Volume 2, Price Schedule if the contractor’s experience is not relevant to the requirements of this solicitation);

(G) CPARS, PPQ, or any other performance record for the contract(s) (if documentation is not available for past performance, provide an explanation for why it cannot be provided); and

(H) Contact information of previous/current customer(agency) (this is a must)

(i) The United States Government reserves the right to contact the agency or institution identified to verify the accuracy of submitted information.

(ii) Volume 2, Price Spreadsheet – Submit one copy of a completed Attachment 2, Price Spreadsheet. Ensure prices for all line items for a base year, four options years, and six-month extension are provided. Contractors shall submit the price spreadsheet in a single PDF file named “Volume 2 – Price Spreadsheet”. (Please note that the U.S. Government will not be responsible for any costs arising from Turkish/respective labor laws pertaining to this requirement).

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(ix) RFO 52.212-2 Evaluation – Commercial Products and Commercial Services (Feb 2026) applies to this acquisition and is hereby incorporated by reference. The following has been tailored for this procurement and is hereby added via addendum to paragraph (a):

(1) Offers that include Volume 1, Past and Present Performance shall be evaluated for recent and relevant past performance on a pass/fail basis. Offers that receive a pass rating on Volume 1 shall be evaluated for price using pricing submitted on Volume 2, Price Spreadsheet. Offers shall be evaluated for price using procedures in RFO 12.204(a) and award will be made to the lowest priced offer. The U.S. Government may determine that an offer is unacceptable if the option prices are significantly unbalanced or the proposed price is not fair and reasonable based on adequate competition or the price proposal and other requested docs/ info are not submitted in accordance with paragraph viii of this solicitation.

(x) The clause at DAF Contracting Compass Part 1, Section Ombudsman applies to this acquisition and has been tailored for this acquisition. The clause is provided in full text:

DAF Contracting Compass Part 1, Section Ombudsman

(a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the interested party to another official who can resolve the concern.

(b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions).

(c) If resolution cannot be made by the contracting officer, the interested party may contact the ombudsman:

Mr. Alex Hight

AFICC/KU, UNIT 3103, APO, AE 09094-3103

AFICC/KU, Geb 404, Flugplatz Ramstein, 66877 Ramstein-Miesenbach, Germany E-mail: alex.hight@us.af.mil Tel: Comm: (49) 6371-47-2209 DSN: (314)480-2209

Alternate: Mr. Alexander Larsen

AFICC/KU, UNIT 3103, APO, AE 09094-3103

AFICC/KU, Geb 404, Flugplatz Ramstein, 66877 Ramstein-Miesenbach, Germany E-mail: alexander.larsen.1@us.af.mil Tel: Comm: (49) 6371-47-5938 DSN: (314)480-5938

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Concerns, issues, disagreements, and recommendations that cannot be resolved at the MAJCOM ombudsman level, may be brought by the interested party for further consideration to the Department of the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number (571) 256-2395, facsimile number (571) 256-2431.

(d) The ombudsman has no authority to render a decision that binds the agency.

(e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the contracting officer.

(End of clause)

(xi) The clause at DAF Contracting Compass Part 23, Section Health and Safety on Government Installations applies to this acquisition and is hereby incorporated in full text:

DAF Contracting Compass Part 23, Section Health and Safety on Government Installations

(a) In performing work under this contract on a Government installation, the contractor shall:

(1) Take all reasonable steps and precautions to prevent accidents and preserve the health and safety of contractor and Government personnel performing or in any way coming in contact with the performance of this contract; and

(2) Take such additional immediate precautions as the contracting officer may reasonably require for health and safety purposes.

(b) The contracting officer may, by written order, direct Department of the Air Force Occupational Safety and Health (AFOSH) Standards and/or health/safety standards as may be required in the performance of this contract and any adjustments resulting from such direction will be in accordance with the Changes clause of this contract.

(c) Any violation of these health and safety rules and requirements, unless promptly corrected as directed by the contracting officer, shall be grounds for termination of this contract in accordance with the Default clause of this contract.

(xii) The clause at DAF Contracting Compass Part 42, Contractor Access to Department of the Air Force Installations applies to this acquisition and is hereby incorporated in full text:

DAF Contracting Compass Part 42, Contractor Access to Department of the Air Force Installations

(a) The contractor shall obtain base identification and vehicle passes, if required, for all contractor personnel who make frequent visits to or perform work on the Department of the Air Force installation(s) cited in the contract. Contractor personnel are required to

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wear or prominently display installation identification badges or contractor-furnished, contractor identification badges while visiting or performing work on the installation.

(b) The contractor shall submit a written request on company letterhead to the contracting officer listing the following: contract number, location of work site, start and stop dates, and names of employees and subcontractor employees needing access to the base. The letter will also specify the individual(s) authorized to sign for a request for base identification credentials or vehicle passes. The contracting officer will endorse the request and forward it to the issuing base pass and registration office or Security Forces for processing. When reporting to the registration office, the authorized contractor individual(s) should provide a valid driver’s license, current vehicle registration, valid vehicle insurance certificate, and any other items identified after award to obtain a vehicle pass.

(c) During performance of the contract, the contractor shall be responsible for obtaining required identification for newly assigned personnel and for prompt return of credentials and vehicle passes for any employee who no longer requires access to the work site.

(d) When work under this contract requires unescorted entry to controlled or restricted areas, the contractor shall comply with Incirlik Air Base and GSU requirements identified by the Contracting Officer or COR, AFI 31-101 , Integrated Defense, and DODMAN5200.02_AFMAN 16-1405, Air Force Personnel Security Program citing the appropriate paragraphs as applicable.

(e) Upon completion or termination of the contract or expiration of the identification passes, the prime contractor shall ensure that all base identification passes issued to employees and subcontractor employees are returned to the issuing office.

(f) The contractor shall provide an after-hours contact number or after-hours email in the Emergency Mass Notification System (EMNS) for each of their personnel, whose normal place of duty is on a DoD installation or within a DoD facility. The contractor shall comply with any additional requirements in DAFMAN 10-206 for emergency operational reporting. Foreign Nationals may participate and may remove themselves from the Emergency Mass Notification System at any time. To update information, personnel can access the globe icon on their system desktop screens and choose the “Access Self-Service” option.

(g) Failure to comply with these requirements may result in withholding of final payment.

(xiii) Response Deadline – For a quote to be considered it must be emailed to the Contracting Officer, Ufuk Buyuknisan, and Contract Specialist, SSgt Tulay Urganci, by the response date and time via the method specified:

(a) Quote Due Date: 8 May 2026 at 4:00PM UTC+3 (local Adana time)

(b) Quotes will only be accepted via email submission to the Contracting Officer and Contract Specialist.

(xiv) Any questions regarding this solicitation may be directed to the following points of contact:

Contract Specialist: SSgt Tulay Urganci

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Email: tulay.urganci@us.af.mil Phone: +90-322-316-8074

Contracting Officer: Ufuk Buyuknisan Email: ufuk.buyuknisan.tr@us.af.mil Phone: +90-322-316-8074

(xv) Notice to All Interested Parties

The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an offeror for any costs. The Government is obligated only to the extent of authorized purchases made under the contract.

Any changes to this solicitation and any resultant contract must be completed in writing by the Contracting Officer. Changes made that are not authorized by the Contracting Officer are made at the risk of the contractor, to include costs incurred. The Contracting Officer is the only government representative authorized to change the terms and conditions of this requirement.

(xvi) Attachments:

Attachment 1 – Provisions and Clauses Attachment 2 – Price Spreadsheet Attachment 3 – Performance Work Statement dated 3 February 2026 Attachment 4 – Appendix D - Incirlik AB Area Map Attachment 5 – Appendix E - Izmir Area Map Attachment 6 – Appendix F - Ankara Area Map Attachment 7 – Appendix G Government Furnished Property List