Attachment 8 - Grounds Maintenance QA.pdf

FA568526QA007 Grounds Maintenance – Questions and Answers

1. Is it acceptable to submit the past and present performance records of a proposed subcontractor in lieu of, or in addition to, the prime contractor's own past performance, in cases where the prime contractor does not have directly relevant prior experience?

A proposed subcontractor’s past performance will not be considered in lieu of the prime contractor’s own past performance. Subcontractor past performance will not be evaluated for this solicitation. The interested offeror must show past performance certifying their own experience (either as a prime or subcontractor) in this type of requirement.

2. Could you please provide the distribution of Government Furnished Equipment by location (Incirlik, Izmir, Ankara)?

This will be provided after contract award. The current Government Furnished Property (GFP) List covers all the equipment for all locations. After contract award and before the start of performance, the distribution will be done based on location.

3. Are all listed GFE items currently operational and serviceable?

All the GFPs listed in the solicitation are currently operable based on 39 CES feedback and all GFPs are going to be provided in “as-is” condition in accordance with RFO 52.245-1 (d)(1)(iii).

4. Could you provide the manufacturing years and general condition of the GFE?

Manufacturing years can be provided after contract award and before the start of performance.

As for their general condition, all GFP are operable and in good condition.

5. In case additional equipment is required but not included in the GFE list, will the Contractor be responsible for supplying it?

In the case the contractor determines that additional equipment not included in the GFP List is required, it will be the contractor’s responsibility to supply them at their own expense. In case the GFP listed in the PWS is identified as inoperable at the time of turnover or cannot be provided by the Government, adjustment may be possible in accordance with RFO 52.245-1.

6. For GFE that becomes non-operational due to normal wear and tear, will repair/replacement be handled by the Government or the Contractor?

GFP will be furnished in an “as-is” condition and shall be maintained by the contractor.

Repair/replacement of GFP will be at the contractor’s expense in accordance with RFO 52.245- 1(d)(2)(iii).

7. Who is responsible for preventive maintenance and repairs of the GFE during contract performance?

GFP will be furnished in an “as-is” condition and shall be maintained by the contractor.

Repair/replacement of GFP will be at the contractor’s expense in accordance with RFO 52.245- 1(d)(2)(iii).

8. In case GFE is unavailable or under repair, will the Contractor be required to provide replacement equipment at no additional cost?

In case the GFP listed in the PWS is identified as inoperable at the time of turnover or cannot be provided by the Government, adjustment may be possible in accordance with RFO 52.245-1.

9. Will fuel for Government Furnished Equipment be provided by the Government, or is it the Contractor’s responsibility?

The Government shall provide fuel for GFP.

10. Does the contractor have to have a GFP management system?

Yes, the contractor shall maintain a GFP management system in accordance with RFO 52.245- 1(b)(1).

11. Are irrigation systems available at all locations?

Irrigation systems are available at locations that require them (e.g. athletic fields).

12. Who is responsible for the operation, maintenance, and repair of irrigation systems?

The contractor shall be responsible for the operation, maintenance, and repair of irrigation systems.

13. Will water supply be provided by the Government or is it the Contractor’s responsibility?

The Government will furnish electricity, water, and sewage service as necessary for accomplishment of work in accordance with the PWS.

14. Are there defined performance frequencies for tasks such as mowing, trimming, edging, and fertilization, or are services based solely on inspection standards?

Services shall be performed in accordance with Appendix B standards.

15. Could you provide the total acreage breakdown by improved, semi-improved, and unimproved areas for each location?

Maps referenced in the PWS and RFQ identify acreage for improved, semi-improved, and unimproved areas for each location.

16. Are there any seasonal workload variations?

Services shall be performed in accordance with Appendix B standards. It is the contractor’s responsibility to adjust workload depending on the season.

17. Will the Government provide snow removal equipment and de-icing materials?

The Government will not provide snow removal equipment and de-icing materials. The Contractor shall provide all equipment needed to perform snow removal and de-icing services for Ankara.

18. Is there any minimum personnel requirement defined by the Government for each location or service area?

There is no minimum personnel requirement. It is the contractor’s responsibility to determine the number of personnel required to meet the requirements of the PWS.

19. Are there any key personnel requirements (e.g., landscape architect, agricultural engineer)?

The contractor shall identify personnel required to meet the requirements of the PWS.

20. What is the expected mobilization period after Notice to Proceed? Will there be shadowing period?

The Government anticipates a turnover time of 30 to 45 days. A turnover plan will be provided after award and before start of performance.

21. Is there any historical data available (previous contract performance, workload levels, or staffing)?

Based on December 2025 data, the current contractor had 27 employees. However, it is the contractor’s responsibility to determine the number of employees required to provide the service as stated in the PWS.

22. The maps provided in the solicitation package are not opening. Could you please share accessible versions of all maps and site drawings?

The solicitation maps are redacted as these are controlled documents. The maps identify service quantities. Unredacted maps will be provided to the successful offeror after award.

23. Surface Drainage Ditch Length – Section 5 requires maintenance of surface drainage ditches. The total linear footage of drainage ditches requiring maintenance is not provided.

Could you please provide an approximate figure?

There is approximately 18-19 kilometers (km) of surface drainage on Incirlik AB.

24. Perimeter Fence Line Length – Section 2.3 requires maintenance of vegetation 10 feet inside and 1 foot outside the perimeter fence. The total linear footage of the perimeter fence line at Incirlik AB is not specified. Could you please provide this measurement?

The total linear footage is approximately 13 kilometers (km).

25. Athletic Fields – Zone 7 (Improved Grounds, ~13.13 acres) is identified as athletic fields/areas. Could you please clarify the number and type of sports fields included, as this affects the scope of aeration, sand application, and dragging services under Section 7.3?

Please be advised that the area encompasses a total of five (5) baseball fields and three (3) general purpose athletic fields. Offerors should utilize this breakdown to appropriately scope their estimates for the aeration, sand application, and dragging services detailed in Section 7.3 of the PWS.

26. Irrigation System Coverage – The PWS (Appendix B) indicates the contractor is responsible for irrigation system maintenance. Could you please clarify which areas at Incirlik AB have installed irrigation systems, and provide an approximate count of sprinkler heads or coverage area?

Irrigation systems are installed at Incirlik AB athletic fields.