Attachment 3 - PWS Grounds Maintenance Services.pdf

Performance Work Statement Grounds Maintenance

PERFORMANCE WORK STATEMENT (PWS)

GROUNDS MAINTENANCE

INCIRLIK AB, IZMIR (425th ABS), AND ANKARA (717th ABS)

3 FEBRUARY 2026

Table of Contents

DESCRIPTION OF SERVICES

1 MAINTAIN IMPROVED GROUNDS

1.1 MOW

1.2 EDGE

1.3 TRIM

1.4 WEED CONTROL

1.5 MUNITION STORAGE AREA

1.6 LEAF REMOVAL

1.7 LAWN CONDITIONING

1.8 FERTILIZATION

1.9 AERATION

1.10 LAWN RENOVATION

1.11 PRUNE SHRUBS, HEDGES, AND OTHER PLANTS

2 MAINTAIN SEMI-IMPROVED GROUNDS

2.1 MOW

2.2 TRIM

2.3 PERIMETER FENCE LINE (INCIRLIK AB ONLY)

3 MAINTAIN UNIMPROVED GROUNDS

4 MAINTAIN VEGETATIVE BEDS, INERT BEDS, ROCK BEDS, AND RELATED AREAS

5 MAINTAIN SURFACE DRAINAGE DITCHES

6 PERFORM SNOW/ICE REMOVAL

7 SPECIAL REQUIREMENTS

7.1 TREES

7.3 TOPSOIL

7.4 AERATE, ADD SAND, AND DRAG

7.5 OVER-SEEDING

7.6 RE-SEEDING

7.7 HYDRO-SEEDING

7.8 INSTALLATION OF SOD

7.9 CLEARING/GRUBBING VEGETATION

7.10 MULCH

8 SERVICE SUMMARY

8.1 QUALITY CONTROL

9 GOVERNMENT-FURNISHED PROPERTY AND SERVICES

9.1 GOVERNMENT-FURNISHED FACILITIES

9.2 GOVERNMENT-FURNISHED SUPPLIES AND EQUIPMENT

9.3 GOVERNMENT-FURNISHED UTILITIES

9.4 SECURITY, FIRE, AND MEDICAL SERVICES

9.5 SOLID WASTE COLLECTION AND DISPOSAL

9.6 GREEN WASTE MATERIALS

10 GENERAL INFORMATION

10.1 AREA ACCESS

10.2 DAMAGES TO GOVERNMENT BUILDINGS, EQUIPMENT, OR VEGETATION

10.3 ENVIRONMENTAL REQUIREMENTS

10.4 PERMITS, LICENSES, AND CERTIFICATIONS

10.5 HOURS OF OPERATION

10.6 RECOGNIZED HOLIDAYS

10.7 BASE CLOSURES AND WORK STOPPAGES

10.8 SECURITY REQUIREMENTS

10.9 PERFORMANCE OF SERVICE DURING CRISIS OR HEIGHTENED SECURITY

10.10 SITE CONTRACT MANAGER

10.11 CONTRACTOR VEHICLES

10.12 INTERFERENCE WITH GOVERNMENT ACTIVITIES

10.13 QUALITY ASSURANCE PERSONNEL – CONTRACTING OFFICER AND CONTRACTING OFFICER

REPRESENTATIVE

10.14 WORK CLEARANCE REQUESTS

10.15 SAFETY REQUIREMENTS AND REPORTS

10.16 ANTITERRORISM AWARENESS TRAINING

APPENDIX A – DEFINITIONS

APPENDIX B – GROUNDS MAINTENANCE STANDARDS

APPENDIX C – APPROXIMATE GSU SCOPE

APPENDIX D – INCIRLIK AB AREA MAP

APPENDIX E – IZMIR AREA MAP

APPENDIX F – ANKARA AREA MAP

APPENDIX G – GOVERNMENT FURNISHED PROPERTY

DESCRIPTION OF SERVICES

The contractor shall provide all personnel, equipment, tools, supervision, and other items and services necessary to ensure grounds maintenance is performed at Incirlik Air Base (AB), Izmir (425th ABS), and Ankara (717th ABS) in a manner that will promote growth of healthy grass, trees, shrubs, and plants, and present a clean, neat, and professional appearance. Term definitions, area maps, grounds maintenance standards, and a list of Government Furnished Property (GFP) are identified in the Appendices. The contractor’s performance will be based on the Contracting Officer Representative’s (COR) and Contracting Officer’s (CO) evaluation of the results required by the Service Summary (SS).

The evaluation of results will be based on COR surveillance, tenant satisfaction, and customer complaints. The contractor shall comply with applicable commercial standards, laws, and regulations.

The growing season at Incirlik AB is considered to be all year. All damage caused by the contractor, its employees, or subcontractors to government property and personal property, to include facilities, fences, equipment, trees, and shrubs, due to contractor operations shall be repaired or replaced by the contractor within 15 days after identification or notification at no additional cost to the Government. If a plant should die or become unhealthy due to damage, the contractor shall be responsible for replacing the damaged plant with a plant of the same type and size. Plant replacement shall occur within 15 days after identification or notification, or as otherwise agreed to by the parties.

Fence lines identified shall be trimmed to prevent vegetation growth in the fence, including removal of vegetation growing up the links of the fence. All areas shall be trimmed concurrently with mowing. The contractor shall coordinate with the Host Nation (HN) if grounds maintenance actions significantly alter the landscape.

The contractor shall report all contractor labor hours, including subcontractor labor hours, required for the performance of the services described in this PWS. Reporting inputs will be for the labor executed during the period of performance for each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported at any time during the FY, all data shall be reported no later than October 31 of each year.

The Contractor shall comply with DoDM 5400.07_AFMAN33-302, Freedom of Information Act Program requirements. This regulation sets policy and procedures for the disclosure of records to the public and for marking, handling, transmitting, and safeguarding CUI material.

1 MAINTAIN IMPROVED GROUNDS

1.1 MOW

The contractor shall mow all improved grounds to look well-manicured, with a neat and professional appearance at all times. Grass height will be maintained as identified in Appendix B, Grounds Maintenance Standards; Appendix D, Incirlik AB Area Map; Appendix E, Izmir Area Map; and Appendix F, Ankara Area Map. The contractor shall ensure turf is uniform in appearance, free of skips, gaps, rutting, or scalping. The contractor is required to suppress upcoming vegetative succession by appropriate measures, such as wild growth small trees. The contractor shall maintain swamped areas if the site condition permits safe performance. The contractor is required to pick up debris, natural and manmade, prior to mowing any area. Before leaving the work area, the contractor shall remove or mulch grass clippings when visible after mowing. The contractor shall dispose of all mowing/trimming clippings to the base compost facility at the Incirlik AB Pavement and Grounds (P&G) Yard, located near building 6218, prior to emptying debris receptacles to off installation properties in accordance with Turkish law and regulation. The contractor shall use warning signs on and off base, when performing services along roads. The contractor shall coordinate mowing and the blocking of parking lots with the appropriate facility managers, if necessary.

1.2 EDGE

The contractor shall grass edge sidewalks, driveways, street edges, curbs, and other hard surface areas located within improved grounds so that the grass height matches the surrounding area’s grasses. Edging shall include the removal of vegetation from expansion joints and cracks. Grass, vegetation, and weeds shall be cut back no more than 1/2” from the surface edge, maintaining an even contour with the edged surface, uniform in appearance and free of scalping, rutting, and uneven or rough cutting.

1.3 TRIM

The contractor shall trim, concurrent with mowing, grass and weeds around barriers, trees, shrubs, buildings, inside of all grassy ditch lines, fences, poles, fire hydrants, parking lots, bumper blocks, boulders, and other fixed and temporary obstacles/objects on improved grounds areas. The contractor shall be particularly cautious trimming around trees, parking lots, etc. to avoid damages. The trimming height shall match the surrounding area’s grass height. The contractor shall remove visible grass clippings before leaving the work area.

1.4 WEED CONTROL

The contractor shall control weeds in identified improved grounds through execution of a weed control program appropriate for the area to maintain a professional appearance. In concurrence with mowing, the contractor shall remove weeds from pavements, to include all joints and cracks in sidewalks and curbs located along all streets within improved areas.

The contractor shall not use any pesticides or herbicides for the duties described in this contract. Any usage of these types of substances is prohibited and will not get any approval or waiver. For further information, please see the directions for restrictions specified in Turkish environmental regulations.

1.5 MUNITION STORAGE AREA

The contractor shall maintain grass in accordance with Appendix B, Grounds Maintenance Standards; Appendix D, Incirlik AB Area Map; Appendix E, Izmir Area Map; and Appendix F, Ankara Area Map.

1.6 LEAF REMOVAL

The contractor shall remove leaves only in improved grass areas as identified in Appendix D, Incirlik AB Area Map; Appendix E, Izmir Area Map; and Appendix F, Ankara Area Map to maintain a neat and professional appearance. Leaf removal is to include natural debris (i.e.

tree limbs, dry brush, rodent habitats, etc.) and man-made debris. The contractor shall dispose of all leaf removal debris to the base compost facility at the Incirlik AB P&G Yard prior to emptying debris receptacles to off installation properties in accordance with Turkish law and regulation.

1.7 LAWN CONDITIONING

Lawn conditioning is a service rendered by the contractor on an “as-needed” basis.

Reference 1.9 – 1.13 for specific services.

1.8 FERTILIZATION

The contractor shall use fertilizer, lime, and other soil amendments to achieve a soil condition suitable for the vegetation being treated. The contractor shall use an organic-mineral fertilizer with immediate and long-term effect to have a balanced nutrient ratio for healthy growth.

1.9 AERATION

The contractor shall aerate lawns on improved grounds, identified in Appendix D, Incirlik AB Area Map; Appendix E, Izmir Area Map; and Appendix F, Ankara Area Map during the month(s) best suited for the grounds and type of grass. Plugs will be left on the lawn to disintegrate.

1.10 LAWN RENOVATION

The contractor shall renovate lawns in improved grounds and renovate deteriorated lawn areas to match surrounding areas. Lawn renovation is a service rendered by the contractor on an “as-needed” basis.

1.11 PRUNE SHRUBS, HEDGES, AND OTHER PLANTS

The contractor shall prune/trim shrubs and other plants as identified in Appendix B, Grounds Maintenance Standards; Appendix D, Incirlik AB Area Map; Appendix E, Izmir Area Map; and Appendix F, Ankara Area Map to maintain their natural growth characteristics and to enhance the beauty and health of the plant. Hedges shall be maintained to their natural mature height and shape. Shrubs, plants, hedges, and ground cover/vines shall be pruned/trimmed 7.5 cm away from buildings, fences, curbing, sidewalks, and other fixed obstacles. All ground cover and plants shall be kept within the bed borders. All plants around landscape lights and ground lights shall be pruned/trimmed to allow light usage for its intended purpose. Shrubs and hedges located on street corners, curb easements, etc.

shall be pruned/trimmed to prevent obstructing the view of oncoming traffic. Areas beneath shrubs and hedges shall be kept free (clean) of all grass, weeds, vegetation, and debris. Volunteer tree growth seedlings shall be removed at no additional cost to the Government. The contractor shall remove and dispose of all clippings upon completion of work. The contractor shall dispose of all pruning clippings to the base compost facility at the Incirlik AB P&G Yard prior to emptying debris receptacles to off installation properties in accordance with Turkish law and regulation. Trimmings shall not be discarded in forested or wooded areas.

1.11.1 ANNUAL PRUNING OF SPECIFIED AREAS

The contractor shall perform annual maintenance of planted areas where a regular pruning/trimming service is not provided. The contractor shall prune/trim plants to their natural growth characteristics to enhance the beauty and health of the plant.

All plants shall be kept within bed borders. The contractor shall remove and dispose of all clippings upon completion of work. The contractor shall dispose of all clippings to the base compost facility at the Incirlik AB P&G Yard prior to emptying debris receptacles to off installation properties in accordance with Turkish law and regulation. Annual pruning identified in Appendix B, Grounds Maintenance Standards; Appendix D, Incirlik AB Area Map; Appendix E, Izmir Area Map; and Appendix F, Ankara Area Map.

2 MAINTAIN SEMI-IMPROVED GROUNDS

Semi-improved grounds are identified in Appendix D, Incirlik AB Area Map; Appendix E, Izmir Area Map; and Appendix F, Ankara Area Map. Standards for maintaining semi-improved grounds are identified in Appendix B, Grounds Maintenance Standards.

2.1 MOW

The contractor shall mow all semi-improved grounds to look well-manicured, with a neat and professional appearance at all times. Grass height will be maintained as identified in Appendix B, Grounds Maintenance Standards; Appendix D, Incirlik AB Area Map; Appendix E, Izmir Area Map; and Appendix F, Ankara Area Map. The contractor shall ensure turf is uniform in appearance, free of skips, gaps, rutting, or scalping. The contractor is required to suppress upcoming vegetative succession by appropriate measures, such as wild growth small trees. The contractor shall maintain swamped areas if the site condition permits safe performance. The contractor is required to pick up debris, natural and manmade, prior to mowing any area. Before leaving the work area, the contractor shall remove or mulch grass clippings when visible after mowing. The contractor shall dispose of all mowing clippings to the base compost facility at the Incirlik AB P&G Yard prior to emptying debris receptacles to off installation properties in accordance with Turkish law and regulation.

2.2 TRIM

The contractor shall trim, concurrent with mowing, grass and weeds around barriers, trees, shrubs, buildings, inside of all grassy ditch lines, fences, poles, fire hydrants, parking lots, bumper blocks, boulders and other fixed and temporary obstacles/objects on semi-improved grounds areas. The trimming height shall match the surrounding area’s grass height.

2.3 PERIMETER FENCE LINE (INCIRLIK AB ONLY)

The contractor shall maintain inside vegetation extending ten (10) meters from fence line, and outside perimeter fence extending one (1) meter from fence line as identified in Appendix D, Incirlik AB Area Map. The contractor shall remove all vegetation that grows in the fence mesh or fabric. This includes small trees, hedges, and brush up to ten (10) centimeters in diameter. The contractor shall identify trees, hedges, and brush over ten (10) centimeters in diameter and report these to the COR. The COR will notify Installation Management (39 CES/CEI) prior to contractor performance. This service will apply except in areas designated by the COR. Coordination with the HN to perform perimeter fence line ground maintenance shall be the contractor’s responsibility.

3 MAINTAIN UNIMPROVED GROUNDS

The contractor shall maintain grass and vegetation in unimproved grounds to prevent woody encroachment and shall mow unimproved grounds in accordance with Appendix B, Grounds Maintenance Standards; Appendix D, Incirlik AB Area Map; Appendix E, Izmir Area Map; and Appendix F, Ankara Area Map. Maintaining unimproved grounds is a service rendered by the contractor based on an annual and “as-needed” basis. COR notification is required upon scheduling and completion of unimproved grounds maintenance.

4 MAINTAIN VEGETATIVE BEDS, INERT BEDS, ROCK

BEDS, AND RELATED AREAS

The contractor shall maintain vegetative beds, inert beds, and related areas as identified in Appendix D, Incirlik AB Area Map; Appendix E, Izmir Area Map; and Appendix F, Ankara Area Map to present a neat and professional appearance. Maintenance activities may include, but are not limited to, fertilizing, watering, weeding, mulching (once per year), pruning, shrubs, hedges and other plants (see description in paragraph 1.12) and removing damaged plants and shrubs.

5 MAINTAIN SURFACE DRAINAGE DITCHES

The contractor shall maintain greened surface drainage ditches to be free of shrubs, trees, silt and trash to prevent erosion and ensure continuous flow of water. Maintenance of surface drainage ditches is a service rendered by the contractor on an “as-needed” basis.

6 PERFORM SNOW/ICE REMOVAL

The contractor shall prepare an annual Snow and Ice Control Plan for Ankara AB in accordance with AFI 32-1001, Civil Engineer Operations for government review and approval. The Snow and Ice Control Plan shall be reviewed annually by Ankara AB, stakeholders, COR(s), contractor, and CO.

7 SPECIAL REQUIREMENTS

Special requirements are those services rendered by the contractor on an “as-needed” basis. All material required for performing these services shall be provided by the contractor.

7.1 TREES

The contractor shall prune or trim all trees as necessary. The contractor shall identify all trees that require pruning or trimming. Pruning or trimming shall be accomplished in accordance with all applicable federal, regional, state, and local laws and commercial standards. Pruning shall include the lifting, removal, and/or cutting back of branches that conflict with normal traffic safety. In addition, the contractor shall prune or trim trees that pose public safety hazards. Minimum safety clearances are: 4.5 m over streets, (ensuring that all walkways are free and clear from limb obstruction), 3.5 m over driveways, 2.5 m over walk areas, 1.2 m over buildings, and 30 cm from buildings. Topping and de-horning are not permitted. Minimum clearance from high tension lines and secondary lines (i.e.

electric service drops, telephone lines, and cable TV) shall be in accordance with United States Government and Turkish regulations. The contractor shall be responsible for removing all debris generated from trimming or pruning operations. The contractor shall dispose of all trimming/pruning debris to the base compost facility at the Incirlik AB P&G Yard prior to emptying debris receptacles to off installation properties in accordance with Turkish law and regulation. Trimmings shall not be discarded in forested or wooded areas.

The diameter of the tree shall be determined by measuring 130 cm above the ground.

Reference Appendix B, Grounds Maintenance Standards for more information.

7.1.1 TREE STANDARDS

The contractor shall perform all tree work in accordance with contract specifications and all applicable federal, regional, state, local laws and commercial standards, unless otherwise directed by the CO. This includes the following list of Turkish and American standards:

• ANSI A300 – Standard Practices for Tree Care Operations including referenced Combined Federal Regulations (Utility Pruning and Emergency Service Restoration)

• ANSI A300 (Part 1) – Tree Pruning

• ANSI A300 (Part 3) – Tree Support Systems (Cabling, Bracing, and Guying)

• ANSI Z60.1 – American Standards for Nursery Stock

• ANSI Z133.1 – Safety Requirements for Tree Care Operations

7.1.2 TREE AND STUMP REMOVAL

The contractor shall perform stump and perimeter roots removal by completely removing, cutting, and grinding all growth to a minimum of 20 cm below grade. This does not include tree cutting. Stump-grinding debris shall be removed the same day grinding is performed.

The Contractor shall backfill with topsoil, and re-seed to match the existing ground grade and the type of grass. The contractor shall maintain the patch area in accordance with the seed manufacturer’s recommendations until the grass has become established.

Stumps identified for removal and trees identified for pruning shall be considered within the following categories: Large, Medium, Small and Sapling, as based on their diameter.

• Large Tree/Stumps: Diameter 90 cm and above.

• Medium Tree/Stumps: Diameter 60 cm to less than 90 cm.

• Small Tree/Stumps: Diameter 8 cm to less than 60 cm.

• Saplings: Diameter 8 cm and smaller.

7.1.3 EMERGENCY TREE AND STUMP REMOVAL

The following timeframe shall apply for emergency tree stump removal by the contractor:

• Large Tree Stumps: Remove within 5 workdays.

• Medium Tree Stumps: Remove within 5 workdays.

• Small Trees Stumps: Remove within 5 workdays.

7.2 TOPSOIL

The contractor shall coordinate with the COR to determine the amount of topsoil necessary for any given area. After coordination, the contractor shall provide sifted topsoil and apply it evenly across the given area.

7.3 AERATE, ADD SAND, AND DRAG

The contractor shall aerate the sports fields to maintain the field in a healthy state. The contractor shall spread the amount of sand necessary over aerated ground. After sand application, the aeration plugs and sand shall be dragged into holes.

7.4 OVER-SEEDING

The contractor shall perform over-seeding at the seed manufacturer’s recommended rate using a seed mixture to match existing common grass areas, and another seed mixture to match existing sports fields. Immediately before seeding, the contractor shall restore soil to proper grade. Do not seed when ground is muddy, frozen, snow covered, or in an unsatisfactory condition for seeding. If special conditions exist that may warrant a variance in the above seeding dates or conditions, submit a written request to the COR stating the special conditions and proposed variance. Apply seed within twenty-four (24) hours after seedbed preparation. Sow seed with approved sowing equipment. Sow one-half the seed in one direction and sow remaining seed at right angles to the first sowing.

7.5 RE-SEEDING

The contractor shall re-seed at the manufacturer’s recommended rate using a seed mixture to match existing common grass areas, and another seed mixture to match existing sports fields. Immediately before seeding, restore soil to proper grade. Do not seed when ground is muddy, frozen, snow covered, or in unsatisfactory condition for seeding. If special conditions exist that may warrant a variance in the above seeding dates or conditions, submit a written request to the COR stating the special conditions and proposed variance.

After re-seeding, the contractor shall perform maintenance to include a one-time irrigation of the seeded areas to promote growth and present a green healthy surface in accordance with standard commercial practices and the manufacturer’s recommendations.

7.6 HYDRO-SEEDING

The contractor shall determine the amount of hydro-seeding necessary to maintain a healthy uniform appearance during the growing season. This shall include aerating the hydro-seeded area sufficiently to allow grass to take root.

7.7 INSTALLATION OF SOD

The contractor shall install sod and perform maintenance, to include a one-time irrigation of sod to promote growth and present a healthy green surface, in accordance with standard commercial practices and manufacturer’s recommendations. The sod type shall match the existing grass within adjacent areas.

7.8 CLEARING/GRUBBING VEGETATION

The contractor shall perform clearing and grubbing consisting of removing all vegetation in a specified area leaving nothing other than evenly groomed bare earth.

7.9 MULCH

The contractor shall coordinate with the COR to determine the square meters of mulch necessary for any given area. After coordination, the contractor shall apply an equally thick layer approximately 5- 10 cm. Tree bark mulch shall be 20-60 mm.

8 SERVICE SUMMARY

The contract service requirements are summarized as performance objectives that relate directly to mission critical items. The performance threshold briefly describes acceptable minimum levels of service required for each requirement. The Service Summary (SS) and the contractor’s Quality Control Plan provide information on contract requirements, the expected level of contractor performance and the expected method of Government validation and confirmation of the services provided. These thresholds are critical to mission success. Procedures as set forth in FAR 52.212-4(a), Contract Terms and Conditions – Commercial Items, Inspection/Acceptance, will be used to remedy all deficiencies. During the first initial 30 days of the contract, two additional errors per work shall be allowed in an effort to identify normal phase-in problems.

Performance Objective

PWS

Paragraph

Performance Threshold

Remedy Method of Surveillance

Maintain all improved grounds to present a neat and professional appearance

Including all sub-paragraphs

No more than 8 valid defects per month

Re-performance within 2 workdays of notification

Periodic Validation Customer Complaint

Maintain all semi-improved grounds to present a neat and professional appearance

Including all sub-paragraphs

No more than 3 valid defects per month

Re-performance within 2 workdays of notification

Periodic Validation Customer Complaint

Maintain un-improved grounds

3 No more than 1 valid defect per service

Re-performance within 2 workdays of notification

Periodic Validation Customer Complaint

Maintain vegetative beds, inert beds, rock beds and related areas

4 No more than 1 valid defect per service

Re-performance within 2 workdays of notification

Periodic Validation Customer Complaint

Maintain surface drainage ditches

5 No more than 1 valid defect per service

Re-performance within 2 workdays of notification

Periodic Validation Customer Complaint

Special Requiremen ts “as-needed” items

Including all sub-paragraphs

No more than 1 valid defect per service

Re-performance within 2 workdays of notification

Periodic Validation Customer Complaint

Daily completion report

2.1.2 No more than 1

valid defect per month

Re- performance within 1 workday of notification

Periodic Validation

8.1 QUALITY CONTROL

8.1.1 QUALITY CONTROL PLAN

The contractor shall provide a written description of the quality control system to include identification of the commercial practices and procedures to be used. The contractor shall develop and implement procedures to identify, prevent, and ensure non-performance, and continuous repeat of defective service do not occur. A written Quality Control Plan, including a suggested Daily Completion Report template, shall be submitted to the CO and COR for review and feedback. The plan shall be submitted no later than the pre-performance conference. The plan shall specifically address the contractor’s strategy to provide quality workmanship, continuous process improvement and for correcting deficiencies as required.

8.1.2 DAILY COMPLETION REPORT

The contractor shall electronically provide a daily completion report to the COR within one (1) workday after completion of work. The report shall be in English and include:

a. Type of work performed by zone (zones identified in zone map)

b. Name of Contractor’s Quality Control Inspector

8.1.3 QUALITY ASSURANCE

The Government will inspect and evaluate the contractor’s performance to ensure services are received in accordance with the requirements set forth in this contract.

The CO/COR will inspect by validating the actual work performance, physically checking attributes of the completed task, investigating customer complaints, conferring with facility managers, or otherwise inspecting the task or its results to determine whether or not performance meets the standards contained within this PWS. The CO/COR may use the Contractor’s Quality Control Plan or modified version thereof, to record validation results. Results of the validation will serve as the official Air Force record of the contractor’s performance. If any of the services performed do not conform to contract requirements, the Government may require the contractor to perform the services again within two (2) hours of notification, in conformity with the contract requirements at no additional cost to the Government.

When a performance threshold has not been met or contractor performance has not been accomplished, the COR will initiate a Corrective Action Report (CAR) and submit it to the CO for issuance to the contractor. The contractor shall respond to the CAR in accordance with instructions provided and return it to the CO within 10 calendar days of receipt. The COR will document the conformity and forward it to the CO. When the defects in services cannot be corrected by re-performance, the Government may seek: an equitable price reduction, or adequate consideration for acceptance of nonconforming services. The Government will report any discrepancies in contract performance outside of the thresholds identified in the service summary to the appropriate past performance reporting tools such as, but not limited to, the Contractor Performance Assessment Reporting System (CPARS).

The COR will receive and investigate customer complaints. The COR will be responsible for initially validating customer complaints. The CO will make the final determination of the validity of customer complaint(s) in cases of disagreement between the COR and Contractor.

9 GOVERNMENT-FURNISHED PROPERTY AND

SERVICES

9.1 GOVERNMENT-FURNISHED FACILITIES

The Government may provide the space(s) for contractor use in support of the requirements of this PWS. The exterior spaces are provided “as is”. The contractor shall obtain CO approval in advance of making any changes to the exterior spaces. Any such changes will be at no cost to the Government unless otherwise approved by the CO. The contractor shall ensure the exterior spaces are maintained in a neat, clean, and professional manner. The CO reserves the right to reallocate and relocate assigned exterior spaces during the term of the contract. Upon completion or termination of this contract, or upon such reallocations or relocations, the contractor shall return the exterior spaces to the Government in the same condition as received, except for fair wear and tear and approved modifications.

9.1.1 FLOOR SPACE

The contractor shall contact the COR concerning the potential placement of an office container on the exterior space provided.

9.2 GOVERNMENT-FURNISHED SUPPLIES AND EQUIPMENT

Please see Appendix G, Government Furnished Property for a list of all Government- Furnished Equipment that will be provided.

9.3 GOVERNMENT-FURNISHED UTILITIES

The Government will furnish electricity, water, and sewage service as necessary for accomplishment of work in accordance with this PWS. The contractor shall not change or modify any utility system or component or connect any contractor property, equipment, or system without prior CO review and approval. The contractor shall utilize energy conservation practices in all Government facilities.

The contractor shall adhere to all base level utility conservation practices or requirements which can be obtained at Installation Management Flight, 39 CES, Bldg. 442. The contractor shall be responsible for operating under conditions that preclude the waste of utilities.

9.4 SECURITY, FIRE, AND MEDICAL SERVICES

The Government will provide police and fire protection. In the event of a medical emergency, base ambulance service for transporting an injured employee to a local hospital is available on a cost reimbursement basis.

9.5 SOLID WASTE COLLECTION AND DISPOSAL

The Contractor shall use existing bulk containers to dispose of trash or solid waste generated from accomplishment of services detailed in this PWS. The contractor shall adhere to all base-level recycling programs to include the disposal of yard, tree, mowing, and pruning waste in specified dumpster collection stations at the Incirlik AB P&G Yard.

The CO/COR shall identify the specific dumpsters for waste disposal.

9.6 GREEN WASTE MATERIALS

The contractor shall remove all green wastes daily from the job sites and installations and dispose of green waste at the base compost facility at the Incirlik AB P&G Yard prior to emptying debris receptacles to off installation properties in accordance with Turkish law and regulation.

10 GENERAL INFORMATION

10.1 AREA ACCESS

Some grass areas are fenced in and can only be accessed by appointment through the COR. A list of these areas will be provided by 39 CES upon contract award.

10.2 DAMAGES TO GOVERNMENT BUILDINGS, EQUIPMENT, OR

VEGETATION

Damages to Government buildings, equipment, or vegetation are addressed in FAR 52.237- 2, Protection of Government Buildings, Equipment, and Vegetation. Any damages shall be brought to the attention of the COR within one (1) hour of occurring. The contractor shall report any such damages to the COR during official duty hours at 06371-47-6919 and after duty hours to Service Call at 0631-536-6623.

10.3 ENVIRONMENTAL REQUIREMENTS

In addition to all applicable Turkish federal and local environmental codes and regulations, the following specific guidance is provided:

• Environmental Law No. 2872

• Waste Management Regulation No. 29314

• MSYT 319-1 (A) Turkish Armed Forces Immovable Property Regulation

10.3.1 HAZARDOUS MATERIAL

Any hazardous material possibly required for performing the work described in this PWS including, but not limited to, motor oil, lubricant, and gasoline require approval prior to being brought onto the installation in accordance with AFI 90-821, Hazard Communication Program (HAZCOM). All hazardous material needs to be transported and stored in accordance with 39 CES Environmental Engineering Section, and AFI 90-821, HAZCOM Program.

The contractor is required to maintain a manufacturer-specific Safety Data Sheet (SDS) for each hazardous material used to perform the tasks in this PWS readily available. The contractor is responsible to train their personnel on the use of the used hazardous material.

10.3.2 SPILL CONTROL

The contractor shall maintain spill control material at hand at all times sufficient to contain a worst-case scenario spill, both volume- and hazard-level. If the contractor spills or releases any hazardous substance, the contractor shall immediately report the incident to the COR, Environmental Engineering office, and Bio-Environmental Engineering office. The contractor shall report all spills in accordance with the Hazardous Materials Spill Prevention and Response Plan. Any refueling or maintenance activity on contractor-owned equipment such as lawn mowers, tractors, or other equipment has to be performed on an approved area equipped with a secondary containment in order to prevent any spill from reaching the environment.

10.3.3 HAZARDOUS MATERIAL INVENTORY

The contractor shall provide an inventory report of all hazardous material stored and used to perform the tasks identified in this PWS. The report shall include the name and the maximum quantity of each material stored at one time. The contractor shall provide a report on a quarterly basis indicating the use of any hazardous material.

10.3.4 HAZARDOUS MATERIAL MANAGEMENT

Any hazardous material stored on the Air Force installation has to be stored in approved storage containers IAW Final Governing Standards (FGS)-Turkey, Chapter 5 Hazardous Material, and Chapter 9 Petroleum, Oil, and Lubricants. The contractor shall remove all hazardous materials by the end of each workday. The contractor shall not conduct process treatments (e.g. paint thinner solvent recycling) on base.

10.3.5 HAZARDOUS WASTE

Any hazardous waste possibly generated under this contract shall be disposed of off-base in accordance with Environmental Engineering office regulations, Turkish government regulations, U.S. federal government regulations and AFMAN 32-7002, Environmental Compliance and Pollution Prevention.

10.3.6 FINAL REPORT

The contractor shall submit a final inventory report, not later than ten (10) workdays following termination/completion of this contract, of all hazardous materials used since the last hazardous usage report submitted to the CO/COR. The final inventory report shall list all hazardous materials used, the total amount of each material used, and a description of the disposition of any remaining hazardous material.

10.3.7 CONFORMANCE WITH ENVIRONMENTAL MANAGEMENT

SYSTEMS

The contractor shall perform work under this contract consistent with the relevant environmental policies and objectives identified in the installation’s Environmental Management System (EMS) applicable to the PWS. The contractor shall perform work in a manner that conserves water, energy and other resources to the maximum extent feasible and ensure minimum production of waste as possible, giving preference to recycling and reutilization opportunities. The contractor shall use less toxic materials whenever available and still reliable for the work to be performed. In the event of environmental nonconformance or noncompliance with HN and USAF environmental laws and regulations is identified, the contractor shall take corrective and/or preventative action. In case of noncompliance, the contractor shall respond and take corrective action immediately. In case of nonconformance, the contractor shall respond and take corrective action based on the time schedule established by the EMS Coordinator. In addition, the contractor shall ensure that its employees are aware of the installation’s Environmental Management System and how these requirements affect the work performed under this contract. All on-site contractor personnel shall receive the installation EMS awareness level information.

10.3.8 CONFORMANCE WITH ENVIRONMENTAL REQUIREMENTS

The contractor shall perform all work in accordance with applicable Turkish and U.S.

Air Force environmental laws, regulations and operating standards, including but not limited to the Final Governing Standards (FGS) for Turkey. The contractor shall be immediately capable of understanding and addressing environmental laws and regulations as they pertain to work performed under this contract.

The FGS for Turkey and other important environmental laws and requirements applicable to all contractors working on base will be provided upon request.

10.4 PERMITS, LICENSES, AND CERTIFICATIONS

Unless otherwise specified in this contract, the contractor shall obtain the required permits, licenses, and certifications; provide all required notices; and comply with all applicable federal, state, county, and local laws, codes, and regulations in the performance of the requirements of this contract. The contractor shall maintain records of these requirements and make the documentation available to the Government for review.

10.5 HOURS OF OPERATION

The contractor shall perform grounds maintenance services during normal duty hours which are from 07:30 A.M. to 16:30 P.M., Monday through Saturday, excluding Turkish national holidays, unless otherwise required in the contract or approved by the CO. The contractor shall not perform services in residential areas, housing and dormitories, before 07:30 A.M. or after 17:00 P.M. and on American federal holidays. There may be situations that will require the contractor to work at times other than normal working hours. When the contractor’s work schedule conflicts with an Air Force mission requirement, the contractor shall advise the CO and reschedule the work to minimize disruption. In case a facility or area is fenced in or secured, the contractor shall coordinate with the COR all work to be accomplished.

10.6 RECOGNIZED HOLIDAYS

The contractor is not required to provide service on Turkish public holidays. The contractor is required to perform services on American federal holidays except in the Military Family Housing areas. American federal holidays are listed below:

• New Year’s Day – 1st January

• Martin Luther King Day – 3rd Monday in January

• Presidents’ Day – 3rd Monday in February

• Memorial Day – last Monday in May

• Juneteenth – 19th June

• Independence Day – 4th July

• Labor Day – 1st Monday in September

• Columbus Day – 2nd Monday in October

• Veteran’s Day – 11th November

• Thanksgiving Day – 4th Thursday in November

• Christmas Day – 25th December

NOTE: When the holiday is on a Saturday, the preceding Friday shall be the U.S. holiday.

When the holiday is on a Sunday, the following Monday shall be the U.S. holiday.

Turkish public holidays are listed below:

• New Year’s Day

• Eid al-Fitr

• National Sovereignty & Children’s Day

• Labor and Solidarity Day

• Commemoration of Atatürk, Youth and Sports Day

• Eid al-Adha

• Democracy and National Unity Day

• Victory Day

• Republic Day

If a holiday falls on a scheduled service day, the contractor will be responsible for rescheduling services for the first day post the holiday observance.

10.7 BASE CLOSURES AND WORK STOPPAGES

Work scheduled but not accomplished because of base closure due to weather, exercises, or an actual alert, shall be accomplished as soon as possible after reopening the base.

Upon base closures lasting over 5 workdays, the contractor shall submit a schedule displaying how work scheduled but not accomplished is planned for completion.

Work stoppages may occur during the performance of the contract due to military exercises. These exercises should be expected at various times and to be of varying lengths. If possible, the CO/COR will give the contractor 24-hour notice of all military exercises.

10.8 SECURITY REQUIREMENTS

Security and base access requirements are contained in AFFARS 5352.242-9000, Contractor Access to Air Force Installations. Contractor employees will be required to obtain and display identification badges. Please anticipate delays when accessing the base with commercial vehicles and allow time for commercial vehicles to reach their destination. Contractor employees shall drive only on designated routes and obey the speed limits posted throughout base. Procedures for commercial vehicle access to the base are subject to change without prior notice. It shall be the contractor’s responsibility to earn base access for all employees and vehicles to accomplish PWS objectives.

10.8.1 INSTALLATION ENTRY PROCEDURES

The Contractors personnel shall obtain Base Entry Identification, Installation Common Access Card (ICAC). Base entry procedures are volatile and are the contractor’s responsibility to adhere to.

10.8.2 ESCORT

The contractor will have escorts appointed for entry into the Munitions Storage Area and any other area requiring escorted entry. Arrangements for escorts will be made by the COR.

10.8.3 1.1 REPORTING REQUIREMENTS

Contractor personnel shall report to an appropriate authority any information or circumstances of which they are aware may pose a threat to the security of DoD personnel, Contractor personnel, resources, and classified or unclassified defense information.

10.9 PERFORMANCE OF SERVICE DURING CRISIS OR HEIGHTENED

SECURITY

In accordance with DFARS Subpart 237.76, Continuation of Essential Contractor Services, DoDI 3020.37, Continuation of Essential DoD Contractor Services During Crisis, and unless otherwise directed by an authorized Government representative, it is determined that services as identified in this PWS are essential for performance during a crisis.

The contractor shall ensure mission essential services are provided without interruption, to include periods of crisis or worker unrest. The contractor shall provide a written plan, for Government approval, for continuing the performance of mission essential services.

10.10 SITE CONTRACT MANAGER

The contractor shall provide the name and telephone number of the contractor’s on-site technical manager and alternate responsible for all requirements defined in this PWS. The contractor shall meet, in person, with the COR, or a designated representative, on the installation at least every 45 days to discuss the contractor’s upcoming items. Meetings can be arranged at higher frequency at the request of the COR.

10.10.1 PERSONNEL LANGUAGE PROFICIENCY

The contractor’s on-site technical manager and his alternate shall be proficient in reading, writing, understanding, and speaking English at a level necessary to fully perform all required duties and tasks of their position. The CO may request demonstrations of ability to meet personnel language proficiency requirements by any reasonable method.

10.10.2 PERSONNEL APPERANCE

Contractor personnel shall present a neat appearance and be easily recognized.

This shall be accomplished by wearing a shirt, jacket, or coveralls bearing the name of the company. Ball caps alone are not sufficient. The contractor shall ensure uniforms are kept in a well-maintained, standard, and acceptable manner as compared to commercial practice.

10.11 CONTRACTOR VEHICLES

All slowly moving contractor vehicles used in the performance of this contract shall be equipped with a flashing yellow or orange light and “slow moving vehicle” signs to warn passing motorists and pedestrians. All contractor vehicles shall be clearly marked with the contractor’s name and/or logo. The contractor shall ensure that the weight and design of any vehicles driven off-road do not cause any damage to the grass or cause rutting, in the event rutting occurs, the contractor shall restore the area to its original condition. The contractor shall obey all traffic control devices and stay on roads authorized for their work and transport. The contractor shall ensure that their employees use only those roads authorized for carrying out their work and authorized for transport.

10.12 INTERFERENCE WITH GOVERNMENT ACTIVITIES

The contractor shall not unduly interfere with regularly scheduled Government operational activities in the performance of contract requirements. In the event a government supervisor requests that work be interrupted, temporarily cease work in the area and report the instructions, to include the name of the Government personnel involved, to the CO/COR immediately by the most expedient means. The contractor shall notify the CO/COR verbally of disputes with customers or other base contractors and follow the occurrence up in writing.

10.13 QUALITY ASSURANCE PERSONNEL – CONTRACTING

OFFICER AND CONTRACTING OFFICER REPRESENTATIVE

The CO will appoint a primary and alternate representative for the management of the day-to-day activities of the contract. The identity, title, and authority of this representative will be provided in writing to the contractor after contact award.

10.14 WORK CLEARANCE REQUESTS

The contractor shall obtain an approved Work Clearance Request for all work which involves excavation including minor digging. Digging permits are available through the 39 CES Office in Bldg. 442 and digitally (AF 103).

10.15 SAFETY REQUIREMENTS AND REPORTS

The Contractor shall perform work in a safe manner as required by İş Sağlığı ve Güvenliği Genel Müdürlüğü (İSGGM), Turkish Government equivalent to OSHA. The contractor shall also perform work in a safe manner as required by OSHA Safety and Health requirements.

The contractor shall provide a verbal report to the CO as soon as possible of each occurrence of damage to Government property or an accident resulting in death, injury, occupational disease, or adverse environmental impact. The contractor shall provide a completed copy of the required Accident Investigation Reports to the CO within five (5) calendar days of each occurrence.

10.16 ANTITERRORISM AWARENESS TRAINING

Contractor shall maintain and make available to the COR, within 30 days after award, records of any training of contract employee and subcontract employee required by DFARS Clause 252.204-7004, Antiterrorism Awareness Training for Contractors, both initially and annually thereafter.

Level I - Antiterrorism Awareness Training may be taken as coordinated by the COR with the requiring unit Antiterrorism Representative (ATR) or at:

https://jkodirect.jten.mil/Atlas2/faces/page/login/login.seam.

APPENDIX A – DEFINITIONS

1. Grassy Areas – Improved and Semi-Improved Grass areas free of gravel and little stones.

2. Scalping – Areas where the grass is mowed too close to the ground because of uneven ground underneath. When grass is mowed too close to the ground, it frequently appears as an unsightly yellow scar. Typically scalping occurs when mowing on hill sides and around obstacles on uneven terrain.

3. Pocket Urban Forests – A landscaping technique of planting indigenous local trees and shrubs in clusters to cut down on large open areas of grass that are regularly maintained. This method would be practical on-bases that receive a large amount of rainfall, and as a result do not irrigate.

4. Seed Head Inhibitor – An agent or a combination of agents applied to grass areas prone to the growth of seed heads to suppress the seed heads and reduce the frequency of mowing required.

5. Rutting – Visible marks left on the grounds from the wheels of mowing and edging equipment.

6. Topping – The reduction of a tree’s size using heading cuts that shorten limbs or branches back to a predetermined crown limit. Topping is not an acceptable pruning practice.

7. Lion’s Tailing – The removal of an excessive number of inner, lateral branches from parent branches. Lion’s tailing is not an acceptable pruning practice.

8. Types of Pruning:

a. Cleaning – Selective pruning to remove one or more of the following parts: dead, diseased, and/or broken branches.

b. Thinning – Selective pruning to reduce density of live branches.

c. Raising – Selective pruning to provide vertical clearance.

d. Reduction – Selective pruning to decrease the height and/or spread.

9. Branch Bark Ridge – The raised area of bark in the branch crotch that marks where the branch and parent meet.

10. Caliper – The diameter of a tree measured at a point 15cm above the ground line if the resulting measurement is no more than 10cm. If the resulting measurement is more than 10cm, the measurement is made at a point 30cm above the ground line.

11. Diameter Breast Height (dbh) – The diameter of a tree measured at a point 1m above the ground line.

12. Trimming – The cutting of grass and other vegetation around grounds obstacles that prevent mowing.

13. Distinguished Visitor (DV) / Special Cut - Grass cutting in high profile areas of the base such as ceremonial areas, ornamental areas, distinguished visitor routes, quarters, and entrances. A DV cut is generally performed more frequently than other cuttings and the height range specified is usually smaller. Grass clippings are removed from ditches. The area and the end result are uniform in appearance, well-manicured, and complete.

APPENDIX B – GROUNDS MAINTENANCE STANDARDS

TASK STANDARD COMMENTS

Maintain Improved Grounds

2-4”

Areas that require frequent maintenance such as occupied facilities, cantonment areas, parade grounds, drill fields, schools, athletic areas, cemeteries, and housing areas (including vacant quarters). Mowing for special events shall not be included in this requirement.

Mow Semi-Improved Grounds

4-10"

Maintenance shall be conducted to maintain task standards. This land use classification includes secondary road shoulders, safety and/or security zones (for example along fence lines), rifle and pistol ranges, picnic areas, ammunition storage areas, missile sites, space…