RFQ FY26 Upgrade of Vehicle Wash Racks.pdf

REQUEST FOR QUOTATION (RFQ)

Solicitation #: FA440726QTR04

Contracting Activity: 375TH CONTRACTING SQUADRON Scott AFB, IL 62225-5015

Government Representative: 2d Lt Taylor Ringgenberg – Contracting Specialist Phone – 618-256-3083 taylor.ringgenberg@us.af.mil

Mr. Jin Chung – Contracting Officer Phone – 618-576-9323 jin.chung.2@us.af.mil

Requesting purchase of the products listed below. This acquisition is procured utilizing NAICS Code 811192 (Car Washes) which has a Small Business Cost Standard of $9.0M and a PSC Code J079 (Maint/Repair/Rebuild of Equipment – Cleaning Equipment and Supplies). The 375 LRS intends to have all the existing automotive cleaning systems in the existing bays of Bldgs 570 (1 bay) & 548 (2 bays) removed, and purchase and install three new commercial industrial vehicle manual automotive cleaning systems. The contractor will furnish all design, labor and materials to remove the damaged legacy systems and install three new commercial industrial manual cleaning systems, complete with new motors, pumps, etc. Please see Attachment List for pictures, layout and measurements. From this quotation, a single award will be made. Please provide an offer for the service listed below by 10 September 2026 @ 12:00 PM CT. If this date is not possible, please contact the above to discuss a completion date. To be considered for award, offerors must have an active registration in SAM.

Overview: Under the following purchase, 375 CONS intends to procure new vehicle wash rack equipment to fulfill the 375th LRS requirement for Upgrade of Vehicle Wash Racks.

Delivery Date/ Period of Performance: Four months after receipt of order.

Site Visit (Optional): An optional site visit will be conducted on 3 September 2026 @ 8:30 AM CT for interested parties. Vendors interested in seeing the site must RSVP by emailing Mr. Jin Chung at jin.chung.2@us.af.mil by 2 September 2026 @ 9:00 AM CT.

Your email must include the full names of all attendees as they appear on their drivers’ licenses. All participants are required to present a valid, unexpired State-issued Real ID or Passport for building access. The meeting location and time will be announced after all RSVPs have been collected.

Questions: All questions regarding the RFQ must first be directed to the Contracting Specialist 2d Lt Taylor Ringgenberg – taylor.ringgenberg@us.af.mil with the Contracting Officer Mr. Jin Chung CC’d – jin.chung.2@us.af.mil. Deadline for questions is 12:00 PM CT on 4 September 2026. Offers must be e-mailed to the government representatives mentioned above. If issues are encountered with e-mail, please contact the government mailto:taylor.ringgenberg@us.af.mil mailto:jin.chung.2@us.af.mil mailto:taylor.ringgenberg@us.af.mil mailto:jin.chung.2@us.af.mil representatives via telephone at the numbers listed at the top of this RFQ.

CLIN STRUCTURE/ Pricing

Item # Description Quantity Unit Unit Price Total Price

Bldg 570 & 548 Wash Rack Upgrades

Lot

RFO 52.212-1 Instructions to Offerors-Commercial Products and Commercial Services (Sep. 2023) is hereby incorporated by reference, with the same force and effect as if it were given in full text.

In addition to the following addendum, all terms, and conditions of RFO 52.212-1 remain in effect. The following is tailored to this acquisition and is hereby added via addendum:

1. To assure timely and equitable evaluation of the offer, the offerors must follow the instructions contained herein. The offer must be complete, self-sufficient, and respond directly to the requirements of this solicitation.

2. Specific Instructions: The response shall consist of the following:

Cover Letter – The Cover Letter shall include the Offeror’s points of contact with e-mail address and phone number who are authorized to contractually obligate the company, CAGE Code, DUNS Number, small business status/categories, a statement the company understands the requirements specified and will meet the performance standards and requirements therein, and a statement the company does or does not take exception to any of the requirements of this RFQ.

Technical Plan – Please submit a detailed narrative explaining how the work will be executed from contract award through final acceptance in accordance with the Statement of Work that is no more than 7 pages. Statement of intent to comply, or simple restatements of the Government’s requirements, will be rated technically unacceptable. Actual preliminary drawings and diagrams must be site specific and submitted with the proposal. In the quote, the following requirements shall be attached:

• Site-Specific Diagram or Structural Layout: must show the proposed physical footprint of the equipment positioned within the designated project site boundaries.

• Structured Quality Control and Operator Training Plan: step-by-step physical testing procedures the contractor will perform on-site to verify proper operation as well as an on-site training for Government personnel covering daily system operation, routine maintenance, and shutdown procedures.

3. In addition to the Technical Plan, please provide the following information with your offer:

a. Contractor Name: _______________________________________________________

GRAND TOTAL

b. Contractor Address: _____________________________________________________

c. Point of Contact: ________________________________________________________

d. Phone Number: __________________________________________________________

e. Email Address: __________________________________________________________

f. UEI Number:___________________________________________________________

g. CAGE Code: ______________________________________________________________

h. Business Type (i.e. Small, Women-Owned, SDVOSB, etc.): ________________________

i. Quote Number: _______________________________________

j. Quote Date and Expiration Date of Quote: _______________________________________

k. Proposed Payment Terms or Discount (i.e, Net 30): _______________________________

l. Delivery Date: _________________

4. All visitors must have READ ID or equivalent form of identification to access Scott AFB. Please contact Pass and Registration at 618-256-2008 if you have any questions or need additional information.

Evaluation Criteria The Government will award a contract resulting from this solicitation to the responsible Offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors will be used to evaluate offers: The Government will organize the quotes based on the price from lowest to highest and will evaluate the technical approach of the two lowest priced offerors first. If the two lowest priced offerors are technically acceptable, then the lowest offer represents the best value for the Government, and the evaluation process ceases at this point. If one of the offerors is technically inacceptable, then the next lowest offeror will have their technical approach evaluated, and this will continue until the government has two technically acceptable offerors or runs out of offers to evaluate. At that point, award shall be made to the lowest priced technically acceptable offeror without further consideration to any other offers. The Government intends to make award based on the initial quote submissions without conducting interchanges. Therefore, each offer should contain the Offeror’s best terms from a price and technical standpoint. However, the Government reserves the right to hold interchanges if, during the evaluation, it is determined to be in the best interest of the Government. Interchanges are fluid interaction(s) between the CO and the contractors that may address any aspect of the quote and may or may not be documented in real time. However, the Government reserves the right to conduct interchanges using Interchange Notices (IN). Offeror responses to INs will be considered in making the award selection decision. Interchanges may be conducted with one, some or all offerors as the Government is not required to conduct interchanges with any or all contractors responding to this RFQ.

AFFARS 5352.201-9101 Ombudsman

Ombudsman (July 2023)

(a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the interested party to another official who can resolve the concern.

(b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution.

Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions).

(c) If resolution cannot be made by the contracting officer, the interested party may contact the ombudsman, Ms. Lisa A. Gross, 510 POW/MIA Drive, Scott AFB IL 62225-5022, 618- 299- 0267, lisa.gross@us.af.mil of AFICC/KM. Concerns, issues, disagreements, and recommendations that cannot be resolved at the Center/MAJCOM/FLDCOM/DRU ombudsman level, may be brought by the interested party for further consideration to the Department of the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number (571) 256-2395, facsimile number (571) 256-2431.

(d) The ombudsman has no authority to render a decision that binds the agency.

(e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the Contracting Officer.

(End of clause)

AFFARS 5352.242-9000 Contractor Access to Air Force Installations

(July 2023)

CONTRACTOR ACCESS TO AIR FORCE INSTALLATIONS (JUL 2023)

The contractor shall obtain base identification and vehicle passes, if required, for all contractor personnel who make frequent visits to or perform work on the Department of the Air Force installation(s) cited in the contract. Contractor personnel are required to wear or prominently display installation identification badges or contractor-furnished, contractor identification badges while visiting or performing work on the installation.

(a) The contractor shall submit a written request on company letterhead to the contracting officer listing the following: contract number, location of work site, start and stop dates, and names of employees and subcontractor employees needing access to the base. The letter will also specify the individual(s) authorized to sign for a request for base identification credentials or vehicle passes. The contracting officer will endorse the request and forward it to the issuing base pass and registration office or Security Forces for processing. When reporting to the registration office, the authorized contractor individual(s) should provide a valid driver’s license, current vehicle registration, valid vehicle insurance certificate, to obtain a vehicle pass.

(b) During performance of the contract, the contractor shall be responsible for obtaining required identification for newly assigned personnel and for prompt return of credentials and vehicle passes for any employee who no longer requires access to the work site.

(c) When work under this contract requires unescorted entry to controlled or restricted areas, the contractor shall comply with [insert any additional requirements to comply with AFI 31-101, Integrated Defense, and DODMAN5200.02_AFMAN 16-1405, Air Force Personnel Security Program] citing the appropriate paragraphs as applicable.

(d) Upon completion or termination of the contract or expiration of the identification passes, the prime contractor shall ensure that all base identification passes issued to employees and subcontractor employees are returned to the issuing office.

(e) Failure to comply with these requirements may result in withholding of final payment.

(End of clause)

Attachment List:

Attachment 1 – Statement of Work

Attachment 2 – Bldg 570 Photos

Attachment 3 – Bldg 570 Floor Plan

Attachment 4 – Bldg 548 Photos

Attachment 5 – Bldg 548 Floor Plan

Attachment 6 – Wash Rack Measurements

Attachment 7 – Clauses and Provisions