Attachment 1 - Statement of Work.pdf

STATEMENT OF WORK (SoW) Manual Automotive Wash Rack - Bldg. 570 / Bldg. 548

375 Logistics Readiness Squadron Scott Air Force Base, Illinois

18 July 2026

1.0 SCOPE: Purchase and installation of wash rack equipment. This equipment will be utilized to maintain the base vehicle fleet. The Contractor shall furnish all design, labor, equipment, material, transportation, administration, supervision, and all else necessary to remove all existing automatic and manual bay car wash systems, as well as replace and install three new commercial industrial vehicle manual automotive cleaning systems in existing bays of Buildings 570 & 548 on Scott Air Force Base. The services rendered will include the removal of any damaged lines, rubber, and metal associated with previously installed wash rack, installation of new equipment, basic operation/maintenance training to Ground Transportation personnel, and a 1-year maintenance and hardware warranty. The Contractor is responsible for verifying all technical aspects of the needed equipment.

2.0 PRINCIPAL FEATURES & REQUIREMENTS (BLDG. 548):

a. Annual capacity of a minimum of 5,000 washes per year.

b. Compatibility to clean most government motor vehicles ranging from sedans to 20 passenger surrey buses.

c. Water pressure featuring a direct pump drive (minimum 1,000 PSI / maximum 1,800

PSI).

d. Capability to support a 2-bay system concurrently.

e. Remove and replace any piping deemed necessary in Bays 1 & 2.

f. Wash enclosure constructed of stainless steel.

g. Motor equipped with a Variable Frequency Drive (VFD).

h. 2 Tire Cleaner, Engine Cleaner, Soap, Wax, and Rinse Stations.

i. Overhead booms with pivot points designed for high-pressure delivery.

j. 2 Space heaters (30,000 BTU, Natural Gas) rated for winter operations.

k. Wall-mounted booms designed for foam brushes.

l. Trigger gun along with stainless spring holster.

m. Foam Brush assembly with a wall-mounted bucket.

n. 2 Vacuum systems operated via a toggle switch/button.

o. Control box constructed of stainless steel, featuring a rotary selector switch and an on/off switch configured for free/unlimited use (no payment mechanism required).

3.0 PRINCIPAL FEATURES & REQUIREMENTS (BLDG. 570):

a. Annual capacity of a minimum of 5,000 washes per year.

b. Compatibility to clean all government motor vehicles ranging from sedans to trailers.

c. Water pressure featuring a direct pump drive (minimum 1,000 PSI / maximum 1,800

PSI).

d. Removal of all old equipment in Bays 1 & 2.

e. Replace only Bay 1 with new equipment.

f. Remove and replace any piping deemed necessary.

g. Wash enclosure constructed of stainless steel.

h. Motor equipped with a Variable Frequency Drive (VFD).

i. Tire Cleaner, Engine Cleaner, Soap, Wax, and Rinse Station.

j. Overhead booms with pivot points designed for high-pressure delivery, mounted 15 ft back towards the center of the wash bay, replacing the old Bay 1 boom.

k. Wall-mounted booms designed for foam brushes.

l. Trigger gun along with stainless spring holster.

m. Foam Brush assembly with a wall-mounted bucket.

n. 2 Vacuum systems operated via a toggle switch/button.

o. Control box constructed of stainless steel, featuring a rotary selector switch and an on/ off switch configured for free/unlimited use (no payment mechanism required).

4.0 GOVERNMENT ESCORTS: The 375 LRS/LGRDDO will provide escorts when needed and monitor the Contractor for safety and environmental compliance until project completion.

5.0 QUALITY ASSURANCE: The Contractor shall ensure that the technician on site is a certified and qualified to work on the wash rack described in this SoW. The Government reserves the right to inspect and evaluate the Contractor's qualifications and performance to ensure services are received IAW requirements set forth in this contract.

6.0 CONTRACTOR RESPONSIBILITIES/CONSTRUCTION CODES: The Contractor shall be responsible for all labor and material required for this installation. The Contractor shall maintain a safe working area at all times. The Contractor will be briefed on policies, practices, applicable Air Force instructions for safety, and environmental requirements. The Contractor shall schedule work hours directly with the Ground Transportation Points of Contact (POCs). Additionally, the Contractor shall provide prompt maintenance support in the event that system issues arise.

All design and construction must be in compliance with the International Building Code (IBC) latest edition, the Department of War Unified Facilities Criteria (UFC), all Public Laws (P.L.), Executive Orders (E.O.), the Code of Federal Regulations (CFR), Department of Defense Instructions (DODI), Department of Defense Directives (DODD), and all other applicable federal standards, codes, and laws or other higher authority documents. Any discrepancies between code or standards provisions and the contract documents shall immediately be brought to the Contracting Officer’s (CO’s) attention, and the more stringent requirements shall apply unless otherwise directed.

7.0 SERVICE SCHEDULES & REPORTS: The Government will work with the Contractor to develop a service schedule within 10 working days after the contract award date. The Contractor shall provide a minimum of 5 working days' notice if changes are required to the scheduled service dates. The Contractor shall provide the Government Representative with a detailed service report within 5 calendar days after services are performed.

a. Working Hours. Standard working hours are from 7:00 a.m. to 4:00 p.m., Monday through Friday, excluding federal holidays listed below and officially designated military down days. Contractor-requested deviations to this schedule will be considered if it is in the best interest of the Government, as determined by the CO. If the Contractor desires working hours other than the standard hours, or wishes to work on holidays or down days, the Contractor must submit a proposed work schedule to the CO at least five (5) working days prior to the requested date. The schedule shall note the activities planned, the planned hours of work, and the reason for the additional hours so that the construction inspectors can plan their work schedule.

b. Holidays. New Year's Day, Martin Luther King Jr. Day, Presidents' Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, Christmas Day.

8.0 WARRANTY MAINTENANCE AND REPAIR RECORDS: The Contractor shall maintain all maintenance and repair records for the newly installed system during the warranty timeframe. The Contractor shall submit these records to the Government, if requested.

9.0 CORRECTIVE MAINTENANCE:

a. The Contractor may be called by the Government to perform corrective maintenance (service calls). Unless otherwise approved by the Government, the Contractor shall arrive on site within 3 calendar days to troubleshoot reported issues within the warranty period.

10.0 ENVIRONMENTAL AND SAFETY CONTROLS:

a. The Contractor shall be responsible for the analysis, characterization, proper handling, and disposal of used chemicals. The Contractor shall contact 375 CES/CEI for any questions and/or instructions regarding proper disposal methods and/or procedures.

b. Under no circumstances shall the Contractor remove any hazardous waste from Scott AFB without ensuring complete and full compliance with all applicable environmental laws and regulations.

c. Notification of Environmental Spills. If the Contractor spills or releases any hazardous substance that contacts, or has the potential to contact, water, soil, or any drain (sanitary or storm), the Contractor shall call 911 and then notify the CO immediately. The Contractor shall be liable for all costs associated with the containment and environmental clean-up of the spill or release.

d. Wastewater. Wastewater is defined as any unwanted water (including contaminated storm water, any water not meeting the definition of storm water, non-storm water, ground water, and unused potable water, water generated as a result of rinsing or cleaning) and is prohibited from discharge to any location on Scott AFB without prior written approval from the 375 CES/CEI. The Contractor shall obtain written approval from the CO prior to discharging to any Scott AFB sanitary or storm sewer system.

e. Spill Response. The Contractor shall be responsible for the clean-up and disposal of all spilled materials, including all materials used to contain and absorb the spill.

Spilled material must be cleaned up promptly and reported to the CO. If any amount of spilled material contacts, or has the potential to contact, water, soil, or any drain (sanitary or storm), the Contractor shall call 911 immediately. Spills of HAZMAT or hazardous waste shall be managed IAW the current Integrated Contingency Plan for Oil and Hazardous Substances Spill Prevention and Response for Scott AFB.

Disposal of waste generated from spill clean-up shall be the Contractor's responsibility.

f. Training. The Contractor shall be responsible for training its employees regarding Environmental and Hazardous Materials Handling. The Contractor is also required to possess on site and maintain Material Safety Data Sheets (MSDS) for all materials used on site IAW federal, state, and local laws and/or regulations.

11.0 SAFETY CONTROLS:

a. Fire Safety. The Contractor shall work with the Government point of contact to obtain a burning permit from the Scott AFB Fire Department prior to beginning welding, burning, or cutting operations each day the Contractor anticipates performing this type of work.

b. Occupational Safety. The Contractor shall comply with all provisions of the Occupational Safety and Health Act (OSHA) and the Corps of Engineers Manual, EM 385-1-1, entitled "General Safety Requirements". The Contractor shall conform to all Air Force regulations and directives pertaining to security, safety, fire, traffic, and personnel clearances while performing work on Scott AFB. The Contractor shall brief its personnel on all applicable safety and fire prevention regulations prior to commencing work.

12.0 PROTECTION OF GOVERNMENT PROPERTY: The Contractor shall be held liable for any property damage caused by Contractor activity. The Contractor shall repair or replace any damaged Government property to its original condition at no additional cost to the Government.

13.0 CONTINUATION OF ESSENTIAL DoW CONTRACTOR SERVICES DURING CRISIS: This requirement has been determined to be non-essential and does not require continued support during a crisis as defined in DoDI 3020.37, E2.1.1, and E2.1.3.

14.0 NON-PERSONAL SERVICES AND/OR INHERENTLY GOVERNMENTAL

SERVICES: The Government will neither supervise Contractor employees nor control the method by which the Contractor performs the required tasks. It shall be the responsibility of the Contractor to manage its employees and to guard against any actions that are of the nature of personal services, or give the perception of personal services. If the Contractor feels that any actions constitute, or are perceived to constitute, personal services, it shall be the Contractor's responsibility to notify the CO immediately. These services should not be used to perform work of a policy-making, decision-making, or management nature (e.g., inherently governmental functions). All decisions relative to programs supported by the Contractor shall be the sole responsibility of the Government.

15.0 CONTRACTOR CONSENT TO BACKGROUND CHECKS:

a. The Contractor and, as applicable, subcontractors shall not employ persons for work on this contract if such individuals are identified as a potential threat to health, safety, security, general well-being, or operational mission of the installation and its population. Nor shall the Contractor or subcontractors employ persons under this contract who have an outstanding criminal warrant as identified by the Law Enforcement Agency Data System (LEADS) through the National Crime Information Center. LEADS checks will verify if a person is wanted by local, state, or federal agencies. All Contractor and subcontractor personnel must consent to LEADS background checks. Personnel who do not consent to a LEADS check will be denied access to the installation. Information required to conduct a LEADS check includes:

full name, driver's license number, social security number, date of birth of the person entering the installation, and a completed background check questionnaire. The Contractor shall provide this information using Scott AFB Form 21, Contractor's Consent for Background Check, and shall submit it in conjunction with the Contractor's request for either base or vehicle passes. Completion of a successful LEADS check does not invalidate the requirement for an escort when Contractor or subcontractor personnel are working within controlled or restricted areas. All identifying credentials shall be compliant with the REAL ID Act.

b. The Contractor shall ensure that its employees and those of its subcontractors have the proper credentials allowing them to work legally in the United States. Persons later found to be unauthorized aliens will be remanded to the proper authorities. The Contractor shall not be entitled to any compensation for delays or expenses associated with complying with the provisions of this clause. Furthermore, nothing in this clause shall excuse the Contractor from proceeding with the contract as required by the Government.

16.0 BADGES: The Contractor is required to provide identification badges for its employees.

All Contractor personnel shall wear these badges while on duty on the Government site.

Badges shall display the individual's name, the company's name, and be clearly and distinctly marked as "Contractor." The badge size, color, style, etc. shall be mutually agreed upon by the Contractor and the Government. The Contractor's identification badge shall not be used to satisfy base entry requirements, nor shall it grant access into any Government-designated controlled or restricted area. All DBIDS credentials or passes shall be turned into to the Dixon Visitor Control Center upon the expiration of the pass or the completion of the contract.

17.0 FOR CONTRACTORS REQUIRING COMMON ACCESS CARDS (CAC’S). The vetting requirement for Active Duty, Civilian employee, and Contractor eligible CAC holder personnel includes a minimum Tier 1 or equivalent investigation. Fitness standards for these populations are listed in AFMAN 16-1405, Personnel Security Program Management.

18.0 FOR CONTRACTORS THAT DO NOT REQUIRE CAC’S BUT REQUIRE ACCESS

TO A DOD FACILITY OR INSTALLATION. The vetting requirement for, Civilian employee and Contractor eligible non-CAC DoD credential holders includes a minimum Tier 1 or equivalent investigation. Fitness standards for these populations are listed in AFMAN 16-1405

19.0 CONTRACTOR REGISTRATION OF VEHICLES ON SCOTT AFB: All Contractor-owned or Contractor employees' vehicles used for the performance of this contract shall comply with all applicable local, state, and federal regulations. Additionally, any base-access or vehicle pass shall be surrendered to Security Forces personnel upon demand to positively identify a person's authorization to be on Scott AFB.

20.0 ACCESS TO INSTALLATION DURING FORCE PROTECTION CONDITIONS

(FPCONs): The Contractor shall be assigned a mission-essential designation IAW requirements contained in SAFBI 31-101/Installation Security Instruction. Only the Installation Commander or the Unit Commander requesting contract support shall assign this designation.

21.0 EAGLE EYES TRAINING. Eagle Eyes. The Eagle Eyes program is a DAF AT initiative that enlists the eyes and ears of all DAF military, civilians, contractors, and dependents. The Eagle Eyes program is a reporting mechanism for the base community on how to report suspicious behavior or possible terrorist activity. Each installation shall outline procedures in the installation AT plan on how to receive and log suspicious activity reports and suspicious incident reports and to pass those reports expeditiously to their servicing Office of Special Investigations (OSI) detachment for appropriate action. (T-3) OSI provides threat data to the installation commander, the vice commander, and the DFC as appropriate to ensure an optimal common operating picture and an AT/Base Defense (BD) posture for the given installation’s area of responsibility (AOR) in accordance with Air Force Mission Directive (AFMD) 39, Air Force Office of Special Investigations (AFOSI) and Air Force Policy Directive (AFPD) 71-1, Criminal Investigations and Counterintelligence. This program implements the spirit and intent of DoDI 2000.26, DoD Use of the Federal Bureau of Investigation (FBI) eGuardian System.

22.0 AT LEVEL 1 TRAINING FOR CONTRACTORS: IAW AFI 10-245-O published on 07

Dec 20, 100% of Contractor personnel shall complete Antiterrorism (AT) Level I Awareness Training. This is also a federal law under 48 CFR § 252.204-7004 that all contractors that work on federally funded projects will have this training.

23.0 ACCESS AND GENERAL PROTECTION/SECURITY POLICY AND

PROCEDURES. Contractor and all associated sub-contractors’ employees shall provide all information required for background checks to meet installation access requirements to be accomplished by the Dixon Visitor Center or security office. Contractor workforce must comply with all personal identification verification requirements as directed by DAFMAN 31-101v3 and the 375 AMW AT/IDP. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters.

24.0 PROPERTY PROTECTION: Property protection for the facility where the Contractor's primary work center is located shall be the responsibility of the local Facility Manager and local Government Security Manager, or their duly authorized representatives, IAW AFI 31- 101, Integrated Defense, and other applicable command/local directives. The Contractor shall safeguard all Government-owned equipment and materials in its possession or use.

25.0 SAFEGUARDING CLASSIFIED OR UNCLASSIFIED INFORMATION: The

Contractor shall meet Air Force standards for storing, processing, and handling classified information and systems. Additionally, all resources (e.g., maps, publications, instructions, photographs) provided by the Government to assist the Contractor in the performance of its contract shall be surrendered upon the termination of employment or the end of the contract performance period.

26.0 PRIVACY ACT: Work on this project requires that Contractor personnel have access to

Privacy Information. Personnel shall adhere to the Privacy Act, Title 5 of the U.S. Code, Section 552a and applicable agency rules and regulations.

27.0 TRAINING: Upon completion of the installation, the Contractor shall provide one 4-hour "train-the-trainer" session to ensure that Ground Transportation personnel are properly trained via hands-on instruction to accomplish the necessary inspections and low-level preventive maintenance on all new manual systems. The Contractor shall provide all associated training materials and manuals to the Government Representative upon completion of the training.

28.0 POINTS OF CONTACT:

a. Base Emergency and Security Services.

28.a.1 For Security Forces, Base Law Enforcement Desk dial 618-256-6000 from any inside or outside line.

28.a.2 For the Fire Department, dial 618-256-3378 from an outside line and 911 from an inside line.

Attachment List:

Attachment 1 – Bldg 548 Floor Plan

Attachment 2 – Bldg 548 Photos

Attachment 3 – Bldg 570 Floor Plans

Attachment 4 – Bldg 570 Photos

Attachment 5 – Wash Rack Measurements