RFQ - FA452826QRS01 - MAF Mattress.pdf

Department of the Air Force 5th Contracting Squadron - Minot AFB, ND

Request for Quotation

Requirement Title: Missile Alert Facilities (MAF) Mattresses

Solicitation Number: FA4528-26-Q-RS-01

Solicitation Issue Date: Thursday, 3 April 2026

Response Deadline: Friday, 17 April 2026, no later than 1:00pm

Point(s) of Contact: SrA Rylan M. Stafford / rylan.stafford@us.af.mil / (701) 723-1228

Contracting Officer: Mrs. Keri Meis / keri.meis.1@us.af.mil / (701) 723-4184

1. This is a Request for Quotation (RFQ) for commercial items issued in accordance with the procedures in Revolutionary Federal Acquisition Overhaul (RFO) Subpart 12.2, supplemented with additional information included in this notice.

2. This solicitation is being issued as a Firm-Fixed Price (FFP) RFQ.

3. This acquisition is set aside for 100% Small Business Concerns.

4. The North American Industry Size Classification System (NAICS) code associated with this requirement is NAICS Code – 337910.

5. The Small Business Size Standard associated with this NAICS is 1,000 Employees

Description:

The purpose of this requirement is to purchase 456 mattresses, 912 protective encasements and the pick-up and disposal of all old mattresses from 15 missile alert facilities (MAFs). Full performance of the contract, including delivery to all locations and the pickup of the old mattresses, must be completed no later than 90 days After Receipt of Order (ARO).

Detailed product specifications and logistical requirements are provided in Attachment 1 – MAF Mattress SOW.

Place of Delivery/Performance/Acceptance/FOB Point:

F.O.B. Destination: Minot AFB, ND 58705 (exact customer address will be provided in the resulting contract).

Line Item Description Quantity Unit of Measure

0001 Standard twin XL mattress 38” x 80” x 10” n accordance with (IAW) specifications

441 EA

0002 Custom mattress 34” x 77” x 10” IAW specifications 15 EA 0003 Protective encasement IAW specifications 912 EA 0004 Delivery of new mattresses and pickup of old mattresses 1 EA

Requirement Information

General Information

RFO Provision 52.212-1, Instructions to Offerors -- Commercial, applies to this acquisition. As prescribed in RFO 12.205(a)(1), the following addendum is provided for this solicitation and hereby amends any language therein:

2. Questions may be submitted to the POCs and Contracting Officer listed above no later than Thursday, 9 April 2026, 8:00am CST. Questions submitted after this date may not be answered.

3. Quotes in response to this solicitation must be submitted via email to the POCs and Contracting Officer listed above no later than Friday, 17 April 2026, 1:00pm CST.

4. Quotes must be valid through 15 June 2026.

5. Complete the contractor identification information below.

Company Name: Point of Contact:

Address: Telephone Number:

Email: CAGE :

SAM Registered: Yes/No UEI:

Small Business: Yes/No Discount Terms:

Estimated Period of Performance/Delivery:

Signature/Date: Printed Name:

6. The Government intends to make an award based on initial quotations, without conducting post submittal-inquiries.

Therefore, it is critical that Quoters submit all required information with their initial quote. The Government reserves the right, but is not obligated, to contact a Quoter to remedy a failure to provide administrative information (e.g., product literature) or to address clerical errors. This process, if used, is not a quote revision and will not be used to allow a Quoter to change the substance of its quote.

RFO provision 52.212-2, Evaluation - Commercial Products and Commercial Services, applies to this acquisition.

As prescribed in RFO 12.205(a)(2), the following addendum is provided for this solicitation and hereby amends any language therein:

(a) The Government intends to award a single, firm, fixed price purchase order to the responsible Quoter whose quote conforming to the solicitation represents the Best Value to the Government, price and other factors considered. The following factors will be used to evaluate quotes: (i) Technical Capability, (ii) Price, and (iii) Past Performance.

Technical capability is pass/fail. To be considered for award, a quote must be rated technically acceptable. When conducting the Best Value determination, past performance is approximately equal in importance to price.

Instructions to Offerors (Quoters)

Evaluation Criteria

TECHNICAL CAPABILITY: A Quoter’s quotation will be considered technically acceptable if it meets all the specifications in Attachment 1 – MAF Mattress SOW. To demonstrate technical compliance, Quoters must submit the following three (3) elements as part of their technical submission:

(1) Warranty: The mattresses must be covered by the manufacturer’s standard commercial warranty. The Quoter must submit a copy of their complete warranty terms as part of their technical submission.

(2) Delivery Schedule: Quoters must clearly acknowledge and agree to the required performance period of 90 days ARO. Full performance of the contract includes delivery to and pickup from all MAF sites.

(3) Product Specification Sheets: Product literature (e.g., spec sheet) and color photographs for each distinct product type: Twin XL mattress, custom mattress, and protective encasement.

The Government will use this information to validate the technical requirements. Quotations that do not meet all technical requirements will be considered unacceptable and will not be considered for award.

PRICE: Price will be evaluated on a comparative basis amongst all received quotations and the Government’s estimate.

Pricing must be submitted on Attachment 2 – MAF Mattress Price Sheet. Quotes that do not use the provided Price Schedule may be considered unacceptable and therefore become ineligible for award.

PAST PERFORMANCE: The Government will conduct a comparative evaluation of Quoters past performance to assess the quality of their prior work. This past performance evaluation is a non-price factor and will be used in the best value determination for award. The Government will evaluate past performance based on information from a wide variety of sources, both inside and outside the Government. This may include but is not limited to the Contractor Performance Assessment Reporting System (CPARS), the Contracting Officer’s knowledge of previous experience with the item or service, commercial market experience, and consideration of performance as a subcontractor. A Quoter with no relevant past performance will not be evaluated favorably or unfavorably on this factor. In addition, a separate determination will be made as to whether the apparently successful Quoter is responsible in accordance with RFO 9.104, which may also consider past performance information. Quoters may submit past performance information, including for work performed as a subcontractor using Attachment 3 – Past Performance Information Form (PPIF). Detailed instructions for this submission are included in the attachment.

The provisions and clauses listed below have been determined by the Contracting Officer to be necessary for this acquisition and consistent with customary commercial practices.

NOTICE: In accordance with RFO 52.102(c), all provisions and clauses that require completion by the offeror (Quoter) or prospective contractor have been marked with an “**” preceding the provision or clause number.

Provisions and clauses that have been marked with an “**” must be completed by the offeror (Quoter) or prospective contractor and must be submitted with the quotation.

RFO provision 52.252-1, Solicitation Provisions Incorporated by Reference (Feb 1998) applies to this acquisition. In accordance with its prescription, the full text is as follows:

52.252-1 Solicitation Provisions Incorporated by Reference (Feb 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be

Clauses and Provisions accessed electronically at this/these address(es):

Revolutionary FAR Overhaul (RFO): https://www.acquisition.gov/far-overhaul

DFARS Revolutionary FAR Overhaul (R-DFARS):

https://www.acq.osd.mil/dpap/dars/dfars_far_overhaul_class_deviations.html

(End of provision)

RFO clause 52.252-2, Clauses Incorporated by Reference (Feb 1998) applies to this acquisition. In accordance with its prescription, the full text is as follows:

52.252-2 Clauses Incorporated by Reference (Feb 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

Revolutionary FAR Overhaul (RFO): https://www.acquisition.gov/far-overhaul

DFARS Revolutionary FAR Overhaul (R-DFARS):

(End of clause)

RFO provision 52.252-5, Authorized Deviations in Provisions (Nov 2020) applies to this acquisition. In accordance with its prescription, the full text is as follows:

Authorized Deviations in Provisions (Nov 2020)

(a) The use in this solicitation of any Federal Acquisition Regulation (48 CFR Chapter 1) provision with an authorized deviation is indicated by the addition of "(DEVIATION)" after the date of the provision.

(b) The use in this solicitation of any Defense Federal Acquisition Regulation Supplement (48 CFR Chapter 2) (R- DFARS) provision with an authorized deviation is indicated by the addition of "(DEVIATION)" after the name of the regulation.

(End of provision)

Authorized Deviations in Provisions (Nov 2020)

RFO clause 52.252-6, Authorized Deviations in Clauses (Nov 2020) applies to this acquisition. In accordance with its prescription, the full text is as follows:

(a) The use in this solicitation of any Federal Acquisition Regulation (48 CFR Chapter 1) provision with an authorized deviation is indicated by the addition of "(DEVIATION)" after the date of the provision.

(b) The use in this solicitation of any Defense Federal Acquisition Regulation Supplement (48 CFR Chapter 2) (R- DFARS) provision with an authorized deviation is indicated by the addition of "(DEVIATION)" after the name of the regulation.

https://www.acquisition.gov/far-overhaul https://www.acq.osd.mil/dpap/dars/dfars_far_overhaul_class_deviations.html https://www.acquisition.gov/far-overhaul

(End of clause)

The following Revolutionary Federal Acquisition Regulation Overhaul (RFO) provisions and clauses are hereby included by full text or by reference as prescribed:

52.203-11, Certification and Disclosure Regarding Payments to Influence Certain Federal Transactions (Sep 2024)

52.203-12, Limitations on Payments to Influence Certain Federal Transactions (Jun 2020)

52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (Jan 2017)

**52.204-7, System for Award Management -- Registration (3 Feb 26, R-DFARS CD 2026-O0043)

52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (18 Dec 25, R-DFARS CD 2026- O0043)

52.204-13, System for Award Management – Maintenance (3 Feb 26, R-DFARS CD 2026-O0043)

52.209-6, Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, Proposed for Debarment, or Voluntarily Excluded (3 Feb 26, R-DFARS CD 2026-O0042)

52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (3 Feb 26, R-DFARS CD 2026-O0042)

52.209-11, Representation by Corporations Regarding Delinquent Tax Liability or a Felony Conviction Under Any Federal Law (3 Feb 26, R-DFARS CD 2026-O0042)

52.212-1, Instructions to Offerors -- Commercial Products and Commercial Services (18 Dec 2025, R-DFARS CD 2026- O0028)

52.212-2, Evaluation – Commercial Products and Commercial Services (18 Dec 2025, R-DFARS CD 2026-O0028)

52.212-4, Terms and Conditions – Commercial Products and Commercial Services (18 Dec 2025, R-DFARS CD 2026- O0028)

52.219-6, Notice of Small Business Set-Aside (21 Jan 26, R-DFARS CD 2026-O0037)

52.219-14, Limitations on Subcontracting (21 Jan 26, R-DFARS CD 2026-O0037)

52.222-3, Convict Labor (3 Feb 26, R-DFARS CD 2026-O0040)

52.222-19, Child Labor – Cooperation with Authorities and Remedies (3 Feb 26, R-DFARS CD 2026-O0040)

52.222-35, Equal Opportunity for Veterans (3 Feb 26, R-DFARS CD 2026-O0040)

52.222-36, Equal Opportunity for Workers with Disabilities (3 Feb 26, R-DFARS CD 2026-O0040)

52.222-37, Employment Reports on Veterans (3 Feb 26, R-DFARS CD 2026-O0040)

52.222-50, Combating Trafficking in Persons (3 Feb 26, R-DFARS CD 2026-O0040)

52.223-23 (DEVIATION 2025-O0004), Sustainable Products and Services (Mar 2025) (DFARS CD 2025-O0004)

52.226-8, Encouraging Contractor Policies to Ban Text Messaging While Driving (May 2024)

52.232-33, Payment by Electronic Funds Transfer – System for Award Management (Oct 2018)

52.233-3, Protests After Award (18 Dec 25, R-DFARS CD 2026-O0026)

52.233-4, Applicable Law for Breach of Contract Claim (18 Dec 25, R-DFARS CD 2026-O0026)

52.232-39, Unenforceability of Unauthorized Obligations (Jun 2013)

52.232-40, Providing Accelerated Payments to Small Business Subcontractors (Mar 2023)

52.240-90, Security Prohibitions and Exclusions Representations and Certifications (18 Dec 25, R-DFARS CD 2026- O0025)

52.240-91, Security Prohibitions and Exclusions (18 Dec 25, R-DFARS CD 2026-O0026)

52.244-6 (DEVIATION 2025-O0003), Subcontracts for Commercial Products and Commercial Services (DFARS CD 2025-O0003, 4 Mar 2025)

52.247-34, F.O.B. Destination (Jan 1991)

The following Defense Federal Acquisition Regulation Supplement - RFO (R-DFARS) provisions and clauses are hereby included by full text or by reference as prescribed:

252.203-7000, Requirements Relating to Compensation of Former DoD Officials (Sep 2011)

**252.203-7005, Representation Relating to Compensation of Former DoD Officials (Sep 2022)

252.203-7002, Requirement to Inform Employees of Whistleblower Rights (Dec 2022)

252.204-7008, Compliance with Safeguarding Covered Defense Information Controls (Oct 2016)

252.204-7012, (DEVIATION 2024-O0013 Rev 1) Safeguarding Covered Defense Information and Cyber Incident Reporting (DFARS CD 2024-O0014, 22 May 24)

252.204-7017, Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services – Representation (May 2021)

252.204-7018, Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services (Jan 2023)

252.204-7024, Notice on the Use of the Supplier Performance Risk System (Feb 2026)

**252.204-7998, Alternate A, Annual representation and Certifications (DEVIATION 2026-O0043) (Feb 2026)

252.223-7008, Prohibition on Hexavalent Chromium (Jan 2023)

252.223-7998 (DEVIATION 2022-O0010 Rev 1), Prohibition on Procurement of Certain items Containing Perfluorooctane Sulfonate or Perfluorooctanoic Acid (CD 2022-O0010, Rev 1) (Sep 2022)

252.225-7001, Buy American Act and Balance of Payments Program -- Basic (Feb 2024)

252.225-7012, Preference for Certain Domestic Commodities (Apr 2022)

252.225-7048, Export Controlled Items (June 2013)

252.225-7055, Representation Regarding Business Operations with the Maduro Regime (May 2022)

252.225-7056, Prohibition Regarding Business Operations with the Maduro Regime (Jan 2023)

252.225-7059, Prohibition on Certain Procurements from the Xinjiang Uyghur Autonomous Region – Representation (Jun 2023)

252.225-7060, Prohibition on Certain Procurements from the Xinjiang Uyghur Autonomous Region (Jun 2023)

252.232-7003, Electronic Submission of Payment Requests and Receiving Reports (Dec 2018)

252.232-7006, Wide Area WorkFlow Payment Instructions (Jan 2023) The specific WAWF routing information will be provided at the time of award

252.232-7010, Levies on Contract Payments (Dec 2006)

252.240-7997, NIST SP 800-171 DoD Assessment Requirements (Feb 2026)

252.243-7001, Pricing of Contract Modifications (Dec 1991)

252.244-7999 (DEVIATION 2026-O0015), Subcontracts for Commercial Items (Feb 2026) (DEVIATION 2026-O0015)

252.247-7023, Transportation of Supplies by Sea – Basic (Oct 2024)

Ombudsman

1. An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors (quoters), potential offerors (quoters), and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals (quotes), the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the interested party to another official who can resolve the concern.

2. Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions).

3. If resolution cannot be made by the contracting officer, the interested party may contact the ombudsman, Colonel James Simmons, AFICC/KG, 801 Kenney Ave, Suite 2221, Barksdale AFB, LA 71110, phone number (701) 781- 6336, email address james.simmons.6@us.af.mil, alternate email address ig.afica.kg.workflow@us.af.mil. Concerns, issues, disagreements, and recommendations that cannot be resolved at the Center/MAJCOM/FLDCOM/DRU ombudsman level, may be brought by the interested party for further consideration to the Department of the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number (571) 256-2395, facsimile number (571) 256-2431.

4. The ombudsman has no authority to render a decision that binds the agency.

5. Do not contact the ombudsman to request copies of the solicitation, verify offer (quote) due date, or clarify technical requirements. Such inquiries shall be directed to the contracting officer.

Attachment 1 – MAF Mattress SOW Attachment 2 – MAF Mattress Price Sheet Attachment 3 – Past Performance Information Form (PPIF)

Attachments

Additional Information mailto:james.simmons.6@us.af.mil mailto:ig.afica.kg.workflow@us.af.mil