Attachment 1 - MAF Mattress SOW.docx

STATEMENT OF WORK FOR

PURCHASE OF MATTRESSES FOR MISSILE ALERT FACILITIES

BACKGROUND. This Statement of Work (SOW) describes the requirements for the purchase of 456 mattresses, 912 protective mattress encasements and the pick-up and disposal of all old mattresses from 15 missile alert facilities (MAFs). Contractor will schedule new mattresses to be delivered to all MAFs within 30 days once shipping is available. Old mattresses will be available for pick-up 24 hours after delivery of new mattresses and will be picked up within 5 days of being available.

SCOPE. This contract is for the purchase of 456 mattresses with protective encasements with the requirements below, to be delivered to 15 missile alert facilities, unloaded to the on-site vehicle garage, and then to return within five days after notification to pick-up old mattresses for disposal.

OBJECTIVE. To purchase mattresses with protective encasements to be delivered to each of the 15 missile alert facilities and on a separate day have the old mattresses picked up and disposed of.

TECHNICAL SPECIFICATIONS. The mattresses and protective encasements shall meet the following performance and material standards:

MATTRESSES:

· Mattress Dimensions:

· Quantity 441: Standard Twin XL – 38 inches (width) x 80 inches (length) x 10 inches (height) (+/0 0.5 inches)

· Quantity 15: Custom Size (similar to Twin XL) – 34 inches (width) x 77 inches (length) x 10 inches (height) (+/- 0.5 inches)

· Mattress Construction and Support:

· Support System: The mattress core shall consist of an individually wrapped steel coil support system. The system must be designed to minimize motion transfer and provide consistent, responsive support across the entire surface.

· Edge Support: The coil system shall be fully encased by a high-density foam border to provide robust edge support, prevent sagging when sitting on the edge of the bed, and maximize the usable sleeping surface.

· Comfort and Support Layers:

· Multiple layers of high-density, CertiPUR-US® certified foam shall be placed over the coil system. CertiPUR-US® certification ensures the foam I made without ozone depleters, heavy metals, prohibited phthalates, and has low Volatile Organic Compound (VOC) emissions for indoor air quality.

· The overall combination of the support system and comfort layers shall yield a “Medium-Firm” feel. This is defined as a supportive surface that prevents excessive sinking but is sufficiently cushioned to alleviate pressure points on the shoulders and hips, promoting proper spinal alignment.

· Topper Construction:

· The mattress shall feature a “Euro Top” design, which is a top layer of padding sewn flush with the edges of the mattress for a clean, uniform appearance and enhanced cushioning.

· Safety and Compliance:

· Fire Retardancy: The mattress must comply with all federal flammability standards, including 16 CFR Part 1632 and 16 CFR Part 1633.

PROTECTIVE ENCASEMENTS:

· Quantity: The contractor shall provide two (2) protective encasements specific to the mattress size for each mattress delivered, for a total of 912 encasements.

· Protection Standard: The encasements must be laboratory-certified to be fully waterproof and provide a protective barrier against bed bugs, dust mites, allergens, mold, and liquids.

· Performance Certification: The encasement fabric must be third-party tested and certified to meet ASTM F1670 and ASTM F1671.

· Design: Encasements must feature a zippered closure that fully encloses the mattress on all six sides. The zipper mechanism must include a feature to prevent bed bugs from entering or exiting through the zipper teeth.

DELIVERY AND WARRANTY:

· Delivery: The Contractor is responsible for delivery of new mattresses with protective encasements and pick-up and disposal of all old mattresses. Appendix A includes a map indicating the location of each Missile Alert Facility and Appendix B indicates the approximate distance from Minot Air Force Base, North Dakota, to each Missile Alert Facility. Contractor shall coordinate delivery with the designated Government Point of Contact (POC) 72 hours prior to delivering and/or picking up mattresses.

· Warranty: The mattress shall be covered by the manufacturer’s standard commercial warranty.

GENERAL INFORMATION:

· Environmental Compliance. Contractor shall be knowledgeable of and comply with all applicable Federal, State and local regulations and requirements regarding environmental protection and the disposal of old mattresses.

· Government Furnished Property and Services

· Government Furnished Utilities. In the event that the Contractor requires utilities, the Government will furnish water and sewage as necessary for accomplishment of work in accordance with this contract unless unavailable.

· Telephone Service. The Government shall only provide base and local commercial telephone service. Long distance service, if desired, shall be at the Contractor’s expense. Contractor shall only be able to use personal cellphones prior to processing through security office to begin delivery or pick up of product.

· Security, Fire and Medical Services. The Government will provide police and fire protection. In the event of a medical emergency, commercial ambulance service for transporting an injured employee to a local hospital is available at the cost to the Contractor.

· Installation Information

· Hours of Operation. The Contractor shall perform the services required under this contract during the hours of 0800 and 1700. The Contractor is not required to perform services on Federal Holidays.

· Normal Hours of Contractor Operation. The contractor may find it necessary to deviate from the normal base hours of operation to ensure timely delivery and pick-up under this SOW at no additional cost to the government.

· Federal Holidays

· New Year’s Day - 1 January

· Martin Luther King Day - 3rd Monday in January

· Washington’s Birthday - 3rd Monday in February

· Memorial Day - last Monday in May

· Juneteenth Day – 19 June

· Independence Day - 4 July

· Labor Day - 1st Monday in September

· Columbus Day - 2nd Monday in October

· Veteran’s Day - 11 November

· Thanksgiving Day - 4th Thursday in November

· Christmas Day - 25 December

If these holidays fall on Saturday, the preceding Friday will be observed. If these holidays fall on Sunday, the following Monday will be observed.

· MAF Limited Entry and/or Highway Closure. Deliveries and pick-ups scheduled but not accomplished due to weather, exercise, or actual alert, will be accomplished as soon as possible after reopening the MAF.

· Contractor Access to Department of the Air Force Installations

· The contractor shall obtain base identification and vehicle passes, if required, for all contractor personnel who make frequent visits to or perform work on the Department of the Air Force installation(s) cited in the contract. Contractor personnel are required to wear or prominently display installation identification badges or contractor-furnished, contractor identification badges while visiting or performing work on the installation.

· The contractor shall submit a written request on company letterhead to the contracting officer listing the following: contract number, location of work site, start and stop dates, and names of employees and subcontractor employees needing access to the base. The letter will also specify the individual(s) authorized to sign for a request for base identification credentials or vehicle passes. The contracting officer will endorse the request and forward it to the issuing base pass and registration office or Security Forces for processing. When reporting to the registration office, the authorized contractor individual(s) should provide a valid REAL ID, current vehicle registration, valid vehicle insurance certificate to obtain a vehicle pass.

· Contractor personnel who do not possess a REAL ID must present a valid U.S. passport with the State’s ID. Personnel who do not possess a valid U.S. passport must present: (1) original or certified cooy of their birth certificate, (2) their original social security card, and (3) marriage certificate or divorce decree as applicable.

· During performance of the contract, the contractor shall be responsible for obtaining required identification for newly assigned personnel and for prompt return of credentials and vehicle passes for any employee who no longer requires access to the work site.

· When work under this contract requires unescorted entry to controlled or restricted areas, the contractor shall comply with DAFI 31-101, Integrated Defense, and DODMAN5200.02_DAFMAN 16-1405 , Air Force Personnel Security Program, and local Entry Authorization List (EAL) procedures outlined below.

· Upon completion or termination of the contract or expiration of the identification passes, the prime contractor shall ensure that all base identification passes issued to employees and subcontractor employees are returned to the issuing office.

· The contractor shall provide an after-hours contact number or after-hours email in the Emergency Mass Notification System (EMNS) for each of their personnel, whose normal place of duty is on a DoD installation or within a DoD facility. The contractor shall comply with any additional requirements in DAFMAN 10-206 for emergency operational reporting. Foreign Nationals may participate and may remove themselves from the Emergency Mass Notification System at any time. To update information, personnel can access the globe icon on their system desktop screens and choose the “Access Self-Service” option.

· Failure to comply with these requirements may result in withholding of final payment.

· Heightened Security and FPCONs. During periods of heightened security and Force Protection Conditions (FPCONs), the Contractor shall still be responsible for delivering or picking up mattresses unless notified by the owning squadron or a designated representative.

During times of heightened security, delays at the entry gates should be expected; also, movement on to and around the site will be significantly restricted.

· Contractor’s Vehicles and Drivers. All drivers will have in their possession the following documentation: valid driver’s license, vehicle registration and insurance card. Any driver who does not have these items will be turned away and denied access to the installation. Any driver who is not on the Entry Authorization List (EAL) will be turned away and denied access to the installation. All contractor vehicles must be on the Entry Authorization List (EAL) or the vehicle will not be allowed on site. Information needed to approve vehicle on the Entry Authorization List (EAL) includes: Make, Model, Year, Primary color, and License plate number (State & Number, if no plate then the equipment serial number).

· Additional Security Requirements. All employees will be required to be approved for, and on a current Entry Authorization List (EAL) at least two weeks prior to the beginning of delivery and pick-up of mattresses. Information required from each employee includes the following: photocopies of the front and back of a valid form of picture ID (i.e. driver’s license, state ID card, etc.), date of birth (DOB), and social security number (SSN). Employees will not be permitted to bring any electronic devices onto the facility, to include but not limited to cellular phones, laptops, and pagers. Weapons of any kind will not be allowed on site. Employees must be U.S. citizens with at least one valid form of picture identification. Background checks are required. Specific site entry procedures will be briefed to the delivery/pick-up crew.

APPENDIX A

MAPS AND/OR SITE PLANS

APPENDIX B

ESTIMATED DISTANCES

(One Way)

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