RFQ FA301625Q6017 UPS Batt Replacement.pdf

502d Contracting Squadron Combined Synopsis/Solicitation

Universal Power Systems Battery Replacement 15 January 2025

1. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6 and in conjunction with FAR Part 13 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

This is a a 100%, Service-Disabled Veteran Owned Small Business (SDVOSB) set-aside request for quotation for the commercial Brand Name or Equal the purchase, deliver, unload, and replace (removal of existing batteries and installation of new batteries) 80ea VRLA Sealed Lead Acid Batteries for the NEC’s Galaxy 225KVA Uninterruptable Power Supply (UPS) and 80ea VRLA Sealed Lead Acid Batteries for the Liebert 400KVA Uninterruptable Power Supply (UPS) in accordance with (IAW) Attachment 1 – Statement of Work (SOW) B2265 UPS Batt Replacement, 2 December 2024.

2. Solicitation Number: FA301625Q6017 is issued as a Request for Quote (RFQ).

3. This solicitation incorporates provisions and clauses in effect through Federal Acquisition Circular

(FAC), No. FAC 2025-02 January 3, 2025.

4. NAICS: The North American Industrial Classification Systems (NAICS) Code for this requirement is

335910 - Battery Manufacturing with a Size Standard of 1,250 Employees.

5. Bid Schedule. The Government intends to award a firm-fixed price purchase order for this requirement. Contractors must complete the Bid Schedule and Contractor Information (Attachment 2) and include the unit, extended and total prices for each CLIN in the schedule. If a CLIN item is not separately priced (NSP), please annotate unit price as zero (0) and place "NSP" in the total price column.

Note: Quotes should include the quoter's best pricing, inclusive of all discounts, as there may not be another opportunity to offer further discounts.

6. Date and place of delivery and acceptance and FOB point:

a. FOB: Destination

b. Inspection & Acceptance: By the Government

c. Place of Delivery: 2406 Gun Shed Rd, Building 2265, JBSA-Fort Sam Houston TX 78234

d. Delivery: See Bid Schedule and Contractor Information (Attachment 2)

e. Site Visit: A formal site visit will be held for this acquisition. The following applies:

A Site Visit will be conducted at 9:30 AM Central Daylight Time (CDT) on 29 January 2025.

Location: Building 2265, located at 2406 Gun Shed Road, JBSA-Fort Sam Houston, TX. Parking is available at the building. (see attachment 4 – Site Visit Location Map).

Prospective contractors, without base passes, shall electronically provide pass request information (see attachment 5 – Pass Request Infor Form) for individuals attending to the Contract Specialist, José A. Olmo-Rivera, at jose.olmo_rivera@us.af.mil and Contracting Officer, Umar Thomas, at umar.thomas.1@us.af.mil no later than (NLT) 10:00 AM (CDT), 20 January 2025.

NOTE: ENSURE THIS INFORMATION IS SENT IN A PASSWORD PROTECTED EMAIL.

Note: Although attendance is highly encouraged, any incurred costs will be borne by the Vendor or Vendor Representative. Vendors electing to attend, and the site visit shall not be entitled to submit a claim for quote costs. The Government reserves the right to cancel this site visit at any time. Due to limited space considerations, please limit attendees to nor more than two attendees.

Upon receipt of notification that pass requests are approved, contractors are encouraged to report to the Fort Sam Houston AFB Visitors Control Center (located on Walter’s street gate entrance), at least two (2) hours) before the site visit date and time to obtain a visitors pass.

Site Visit Questions: Independent consultation with Government Officials concerning the project requirements is prohibited.

Industry generated questions regarding the technical requirements, coordination, and/or the interpretation of RFQ and SOW requirements shall be written and directed/emailed to the POCs listed in Section 15 below.

7. Notice to the Quoters. In the event issues pertaining to this RFQ package cannot be resolved to the satisfaction of the Contracting Officer (CO), the CO reserves the right to withdraw or cancel this RFQ requirement at no additional cost to the Government. In the event the Government cancels this solicitation, the Government has no obligation to reimburse the quoter for any costs.

To assure the timely and equitable evaluation of quotations, all quoters must follow the instructions contained herein. Documents submitted in response to this RFQ must be fully responsive to and consistent with the requirements of this solicitation, the BRAND NAME products required, and Government standards & regulations pertaining to this acquisition.

8. The provision at FAR 52.212-1, Instructions to Offerors - Commercial Items, applies to this acquisition, in addition to the following Addenda:

Addendum, FAR 52.212-1, Instructions to Offerors - Commercial Items, is hereby tailored as follows:

b. Submission of Quotations. This RFQ includes fillable provisions (See Clauses and Provisions

RFQ FA301622U0096 - Attachment 3) requiring contractor completion and submission with your quote.

c. Period for acceptance of quotations. The quoter agrees to hold the quoted prices through 30 September 2025.

1. Quoters shall provide one (1) electronic quote consisting of:

a. Bid Schedule and Contractor Information (Attachment 2);

b. Quoted Products Literature (Datasheet);

c. Delivery, Installation and Replacement Schedule; and

d. Completed Clauses and Provisions Document (Attachment 3).

2. It is the quoter's responsibility to check SAM.gov for amendments issued against this RFQ and respond accordingly.

3. Quoters are strongly advised to submit their quotes well in advance of the closing date and time to mitigate the risk of technical difficulty and ensure that the complete quote is timely received.

Late submissions, modifications, revisions, and withdrawals of quoters will be handled in accordance with FAR 52.212-1(f). Hard copies of the quote are not required and will not be accepted.

4. All items are for U.S. Government use and shall be marked accordingly IAW DFARS 252.211- 7003.

(End of Addendum)

9. The provision at FAR 52.212-2, Evaluation - Commercial Items, applies to this acquisition, i in addition to the following Addenda:

Addendum, FAR 52.212-2, Evaluation - Commercial Items, is hereby tailored as follows:

a) The Government will award a firm-fixed price (FFP) Purchase Order resulting from this solicitation to the responsible offeror whose quotation is most advantageous (Best Value) to the Government, price and other factors considered. Best Value means a single award shall be made to the responsible contractor whose products are technically acceptable, quotes the lowest total price, and has an acceptable Delivery, Installation and Replacement Schedule. The following three (3) factors shall be used to evaluate quotations:

I. Technical capability of the items quoted to meet the Government’s requirement (Submit one copy of the Product Data Sheet).

This is a Brand Name or Equal requirement. No additional “credit” can be given for exceeding established standards. No reconditioned or used parts are acceptable. Vendors are highly encouraged to submit commercial product literature, which represents the specifications of quoted items.

The Government technical evaluation team shall evaluate the technical quotations on a pass/fail basis, based upon meeting the salient performance characteristics of the items needed supporting the Government's equipment identified in the SOW. The following assigning ratings will be use:

Rating Description Acceptable Quotation clearly meets the requirements of the solicitation.

Unacceptable Quotation does not clearly meet the requirements of the solicitation.

Delivery, Installation and Replacement Schedule - Quoters shall propose Delivery/Completion under the Bid Schedule and Vendor Information (Attachment No. 2) and provide, in own company’s letter head format, a Delivery, Installation and Replacement Schedule. The technical response team shall confirm the contractor’s proposed delivery/completion of products are within the timeframe requirements. A 60 calendar days, FOB Destination, after receipt of order (ARO) is requested. The following assigning ratings will be use:

Rating Description Acceptable Delivery/Completion meets the requirements of this factor.

Unacceptable Delivery/Completion does not meet the requirements of this factor.

II. Price (Submit one copy of Attachment 2).

All unit and extended prices provided shall be rounded to the nearest dollar. Extended prices must be divisible by the number of units proposed.

Note: If three (3) or fewer quotes are received, the Government will consider all quotes for acceptability. If more than three (3) quotes are received, then the Government will consider the three

(3) lowest priced quotes for acceptability. However, the Government reserves the right to evaluate additional quotes for acceptability, if deemed to be in the best interest of the Government.

Failure by the quoter to provide product specifications may result in not being considered for award by the Government. Only those quotations determined to be acceptable will be evaluated on price. If the quotation received is determined to be unacceptable, the vendor will be excluded from competition and will not be considered for award. Only those quotes determined to be acceptable, either initially or as a result of interchanges, will be considered for award. However, Quoters are reminded that the Government reserves the right to award this effort based on the initial quote, as received, without interchanges.

The Government intends to make one (1) purchase order award based on the initial quote submissions without conducting interchanges. Therefore, each quote should contain the Quoter’s best terms from a price and technical standpoint. However, the Government reserves the right to hold interchanges if, during the evaluation, it is determined to be in the best interest of the Government. Interchanges are fluid interaction(s) between the Contracting Officer (CO) and the contractors that may address any aspect of the quote and may or may not be documented in real time. Interchanges, if necessary, will be conducted using Interchange Notices (IN). Quoter responses to INs will be considered in making the order selection decision. Interchanges may be conducted with one, some or all quoters as the Government is not required to conduct interchanges with any or all contractors responding to this solicitation.

(End of Addendum)

10. The provision at FAR 52.212-3, Offeror Representations and Certifications - Commercial Items, Alternate I, applies to this acquisition. See Attachment 2 and 3.

11. The provisions in FAR 52.212-4, Contract Terms and Conditions - Commercial Items, applies to this acquisition.

12. In addition to the applicable clauses in FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders - Commercial Items, applicable clauses and provisions are identified in Attachment 3 “Clauses and Provisions RFQ FA301625Q6017”.

13. There are NO contract financing arrangements requirements for this acquisition. Required batteries will include standard product warranty.

14. The Defense Priorities and Allocations System (DPAS) and assigned rating, are not applicable to this acquisition.

15. Site Visit Solicitation Questions. Vendor questions in relation to this RFQ shall be provided via email to the POCs listed above NLT 14:00 AM (CDT), 4 Feb 2025.

16. Quotes Due. Vendor quoted documents in response to this RFQ shall be provided via email to the

POCs listed below NLT 11:00 AM (CDT), 12 February 2025.

Contract Specialist: José A. Olmo-Rivera, jose.olmo_rivera@us.af.mil

Contracting Officer: Umar Thomas, umar.thomas.1@us.af.mil

Note: POCs are currently teleworking until further notice and best way to contact them is via email.

Attachments:

1. Statement of Work (SOW), 2 Dec 24

2. Bid Schedule and Vendor Information RFQ FA301625Q6017

3. Clauses and Provisions RFQ FA301625Q6017

4. Site Visit Location Map

5. Pass Request Info Form

(End of Solicitation)