RFQ Event 961 Rev 1 Admin Doc - 6.23.23.pdf

ISDA RFQ Event 961 Rev 1 – ISDA Employee Uniforms Administration Document

ISDA RFQ EVENT 961 – REVISION 1

ISDA EMPLOYEE UNIFORMS - FY25

ADMINISTRATION DOCUMENT

1. Contact:

The sole contact for this RFQ is:

Molly Heiss, Idaho State Department of Agriculture (208)332-8641 (208)334-3431 Molly.Heiss@isda.idaho.gov

2. Background

The Idaho State Department of Agriculture (ISDA) is requesting quotes for Employee Uniform apparel items embroidered with the ISDA logo. For descriptions, item numbers, size ranges, and quantities, please see Attachment A.

3. Submission of Questions

The contact noted in Section 1 is the only contact for ISDA for this RFQ. All correspondence will be in writing and must be submitted via the Q&A Board in Luma. In the event that it becomes necessary to revise any part of this RFQ, addenda will be posted at Supplier Portal / Supplier Portal (inforgov.com) It will be the responsibility of the vendor intending to submit a quote to monitor Supplier Portal / Supplier Portal (inforgov.com) for any updates or amendments. Any oral interpretations or clarifications of this RFQ shall not be relied upon.

4. Time lines Vendor Q&A ends June 18, 2025 at 11:59:59 PM Mountain Time Quotes are due June 27, 2025 by 5:00 PM Mountain Time.

ISDA desires that the uniforms will be delivered within 30 days after receipt of order (ARO).

Note: The Vendor must specify the number of days after receipt of order (ARO) ISDA can take delivery of the completed Employee Uniforms in response to Question 8 of the RFQ. ISDA reserves the right to determine whether the Vendor’s delivery timeline will fulfill the requirements of this solicitation, based on our business need.

5. Award Basis Vendors must submit their fully-burdened cost for each line item in IPRO. Award will be made to the responsive responsible vendor with the lowest Total Cost, as calculated from the Line Items section in IPRO.

After the RFQ is closed, but prior to award, ISDA will use the awarded Vendor’s line item per-unit cost to add additional quantities to the Purchase Order.

mailto:Molly.Heiss@isda.idaho.gov

6. Substitutions If the Vendor is unable to provide the specified item in the specified sizes, colors, and/or quantities, the Vendor should complete Attachment B, Substitutions Page, for each proposed substitute item and upload it with the quote.

The Vendor may propose substitutions for some or all of the quantity required of any item.

ISDA reserves the right to determine whether the Vendor’s proposed substitution will fulfill the requirements of this solicitation, based on our business need.

7. Delivery and Billing

The Vendor must deliver the Employee Uniforms, FOB Destination, to the Idaho State Department of Agriculture at the address below. The Vendor must contact the ISDA contact below at least 48 hours in advance of delivery to notify of delivery. The ISDA contact for delivery is:

Idaho State Department of Agriculture ATTN: Molly Heiss, Purchasing Agent 2270 Old Penitentiary Road Boise, ID 83712 Ph: (208) 332-8641 E-mail: molly.heiss@isda.idaho.gov

The Vendor must provide the following information with each invoice:

1. IPRO contract number (PO) and Agency PO number (AGPO)

2. Identification of product order date and product delivery date

3. Total amount billed

4. Description of goods

5. Name of authorized individual and contact information for Vendor.

Invoices must be addressed to:

Agency Contact: Molly Heiss Agency Name: Idaho State Department of Agriculture Invoice Address: P.O. Box 7249

Boise, ID 83707 Email Address: Molly.Heiss@isda.idaho.gov Phone: (208) 332-8641

8. Response

Only electronic submissions will be accepted. The Vendor must input their fully-burdened quote into LUMA for each item. The Vendor’s quote must include information about Vendor lead times for the installations.

The Vendor’s Quote must include responses to all mandatory Questions and be received prior to the deadline established in LUMA.

mailto:molly.heiss@isda.idaho.gov mailto:Molly.Heiss@isda.idaho.gov

Electronic Submission LUMA – Enter your pricing in LUMA Supplier Portal / Supplier Portal (inforgov.com)) and respond to all mandatory Prerequisites and Questions prior to the deadline established in

LUMA.

All quotes must be accompanied by a signed State of Idaho Signature Page. Be advised that the Vendor name/entity entered on the State of Idaho Signature Page must match the Vendor name/entity registered in LUMA. If the Vendor name/entity identified on the state supplied Signature Page differs from the Vendor name/entity under which you register in LUMA, the information provided on the Signature Page prevails.

All vendors participating in a solicitation issued through LUMA must establish an account in the LUMA system. It is free to establish an account and only takes a few minutes of your time.