RFQ 961 REV 1 - Attachment A - Specifications.pdf
PDF 132 KB Posted
- Attached to
- EMPLOYEE UNIFORMS
- Solicitation number
- 961
- Issued by
- Lincoln County, Idaho
About this file
This document is a specifications attachment (RFQ 961 Revision 1) issued by the Idaho State Department of Agriculture (ISDA) for a one-time order of employee uniform apparel items to be embroidered with the ISDA logo. The solicitation specifies 33 line items across multiple product categories: women's and men's long-sleeve shirts and performance wear from brands including Carhartt, North End, and Port Authority in colors ranging from black to carbon heather and moss; insulated and weather-resistant vests and jackets; and various hat styles including acrylic watch hats, flexfit hats, and adjustable caps. Total minimum order quantities are 262 shirts, 291 jackets and vests, and 463 hats, with size ranges from XS to 4XL for most items and tall sizing options for select products. The specifications document establishes that vendors may propose equal or substitute items if they clearly identify such products and meet minimum salient characteristics, with substitutions subject to ISDA approval and evaluated according to Section 6 of the Administration Document. All items must feature the ISDA logo embroidered at 3.33 inches wide by 2.12 inches tall, with logo placement on the left chest for most items and center front for hats, using colors matching the provided Attachment C logo file available in PNG, JPG, WordPress, and TIF formats.
The specifications document indicates that quoted quantities represent minimum order amounts, with ISDA reserving the right to increase quantities prior to award using the vendor's per-item line costs. ISDA must approve the embroidered logo colors and proof samples before order fulfillment. The document does not specify pricing terms, contract award dates, response deadlines, set-asides for disadvantaged enterprises, or incumbent vendor information within the specifications attachment itself. Vendors must complete Attachment B for any proposed substitutions, and the awarded vendor will be responsible for embroidery services and logo conversion to formats compatible with their equipment as needed.
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Other files
| File | Type | Posted |
|---|---|---|
| RFQ 961 - Attachment D - Vendor Q&A.docx | DOCX document | |
| RFQ 961 - Attachment C - Logo.docx | DOCX document | |
| SignaturePage RFQ 961 Employee Uniforms - Fillable.pdf | ||
| RFQ 961 Attachment B - Substitutions Form.pdf | ||
| RFQ Event 961 Rev 1 Admin Doc - 6.23.23.pdf | ||
| Insurance Requirements 2023.docx | DOCX document | |
| solicitation_instructions-Jan-2017.pdf | ||
| State of Idaho Contract Terms and Conditions_2024.docx | DOCX document |
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Text version
RFQ 961 REV 1 – Attachment A - Specifications
IDAHO STATE DEPARTMENT OF AGRICULTURE
RFQ 961 REVISION 1 – ISDA EMPLOYEE UNIFORMS -- FY25
ATTACHMENT A - SPECIFICATIONS
This is a one-time order for Employee Uniform apparel items that will be embroidered with the ISDA logo, Attachment C. The Employee Uniforms must meet or exceed the following specifications:
Note: The brand names used in this Request For Quote are intended to be descriptive, but not restrictive and are used to indicate the quality and characteristics of items that will be satisfactory. Quotes offering “Equal” or “Substitute” items will be considered for award if such products are clearly identified in the quote and are determined by ISDA to meet the minimum salient characteristics stated in this request for quote.
Vendors must complete Attachment B for each substitution. ISDA reserves the right to determine whether the Vendor’s proposed substitution will fulfill the requirements of this solicitation, based on our business need. ISDA will follow Section 6 of the Administration Document when evaluating substitutions.
*Note: The quantities stated will be the minimum number ordered. Prior to award, ISDA will use the awarded Vendor’s line item per item cost to add quantities to the Purchase Order.
Line Number
Brand Item # Description Color Logo Placement
Size Range & Minimum Quantity*
1-2 Carhartt 106659 Women’s Relaxed Fit Mid-Weight LS Tee
Black Left Chest XS-XL: QTY = 60
2XL – 4XL: QTY = 20
3-4 North End 78802 Women’s Mélange Performance Shirt
Carbon Heather
Left Chest XS-XL: QTY = 14
2XL-4XL: QTY = 3
5-6 Carhartt 106689 Men’s Rugged Professional Long Sleeve Shirt
Navy Left Chest above the pocket
S-XL: QTY = 28
2XL-4XL: QTY = 5
7-8 Carhartt 106689 Men’s TALL Rugged Professional Long Sleeve Shirt
Navy Left Chest above the pocket
TALL
TM-TXL: QTY = 3
T2X-T3X: QTY = 2
9-10 Carhartt
106552 Men’s Sun Defender Lightweight Long Sleeve Shirt
Black Left Chest above the pocket
S-XL: QTY = 53
2XL-4XL: QTY = 10
11-12 Carhartt 106552 Men’s TALL Sun Defender Lightweight Long Sleeve Shirt
Black Left Chest above the pocket
TALL
TL-TXL: QTY = 7
T2X-T3X: QTY = 9
13-14 Port Authority
K510 Men’s Stain Resistant Polo
Black Left Chest S-XL: QTY = 27
2XL-4XL: QTY = 4
Line Number
Brand Item # Description Color Logo Placement
Size Range & Minimum Quantity*
15-16 Port Authority
TLK510 Men’s TALL Stain Resistant Polo
Black Left Chest TALL
TL-TXL: QTY = 7
T2X-T4X: QTY = 10
17-18 Carhartt 105984 Women’s Rain Defender Vest
Black
Left Chest S-XL: QTY = 60
2XL – 3XL: QTY = 17
19-20 Carhartt 102286 Men’s Rain Defender Vest
Moss Left Chest S-XL: QTY = 63
2XL – 3XL: QTY = 15
21-22 Carhartt 102286 Men’s TALL Rain Defender Vest
Moss Left Chest TALL
TL-TXL: QTY = 10
T2X: QTY = 5
23-24 Carhartt 102382 Women’s Storm Defender Jacket
Black Left Chest XS-XL: QTY = 48
2XL – 3XL: QTY = 13
25-26 Carhartt 104293 Men’s Sherpa-Lined Field Jacket
Dark Brown Left Chest XS-XL: QTY = 40
2XL – 4XL: QTY = 8
27-28 Carhartt 104293 Men’s TALL Sherpa- Lined Field Jacket
Dark Brown Left Chest TALL
TL-TXL: QTY = 8
T2X-T3X: QTY = 4
29 Carhartt 104597 Acrylic Watch Hat Coal Heather Center Front;
an embroidered patch would be acceptable for this item.
One Size: QTY = 105
30-31 SportTek STC17 Flexfit Hat Black Center Front S/M: QTY = 36
L/XL: QTY = 49
32 Port
C911 Adjustable Cap Sage Green Center Front One Size: QTY = 114
33 Port
C911 adjustable Cap Black Center Front One Size: QTY = 159
Total Minimum Quantity of Shirts* = 262
Total Minimum Quantity of Jackets + Vests* = 291 Total Minimum Quantity of Hats* = 463
Embroidered Logo:
• The ISDA Logo image is attached to this RFQ as Attachment C.
• The dimensions for the logo are 3.33” inches wide x 2.12” inches tall.
• The logo must be embroidered in the same colors provided in Attachment C. The colored portions of the logo provided in Attachment C are the only items to be embroidered; there is no embroidered background or border.
• ISDA must approve of the colors used in the embroidered logos and ISDA must approve the proofs before the order is filled.
• The dimensions for the embroidered logos are the same for all items required in this RFQ.
• The ISDA logo is available in the following formats: PNG, JPG, Wordpress, and TIF. The awarded Vendor is permitted to convert the logo to another format compatible with the Vendor’s embroidery equipment.
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