RFQ - Event 234 Snowmobiles.docx

Department of Administration Idaho Public Television (IDPTV) Snowmobiles Event 234

Purpose Idaho Division of Purchasing on behalf of the Idaho Public Television (IDPTV) is requesting quotes for two (2) Snowmobiles and one (1) sled-trailer, as further detailed below.

The contact for this RFQ is:

Jonathan Gray, Buyer Division of Purchasing Phone: (208) 332-1615 E-mail: Jonathan.gray@adm.idaho.gov

Background Idaho Public Television, is in need of 2 (two) snowmobiles, and 1 (one) Sled-Trailer to update older models currently in use. These machines are used for winter access remote mountain top transmitter and translators throughout the state. Primarily these machines will be based in the Southwest region of the state which covers McCall to Boise to Picabo. These sites have no trail maintenance, which adds to the difficulty of the conditions in which we operate, thus requiring and machine with special features.

Time lines Quotes Due (by 5:00 p.m. MT) Date will be listed in LUMA

On the lot availability, or Must be Delivered within 7 business days after Receipt of Purchase Order.

Delivery Location: Idaho Public Television 1455 N Orchard St Boise, ID 83706 Snowmobile Specifications The brand names and specifications specified in this solicitation are intended to be descriptive, but not restrictive; indicative of the quality and characteristics of items that meet the minimum requirements. Bidders offering an “equal” must include documentation which demonstrates, to the IdahoPTV’s satisfaction, that the offered item(s) meets the requirement of the solicitation. In the event documentation is not satisfactory, IdahoPTV reserves the right to seek clarification from the Bidder. Failure to provide satisfactory documentation or a clarifying response may eliminate the Bidder from further consideration.

Polaris Prostar S4 Titan Adventure 155 and Pro Sled Adventure Trailer, or Equivalent.

The Snowmobile must be in ready to run condition, all fluids topped off and ready to run.

The snowmobiles offered must meet or exceed the specifications below.

1.1 Engine to be minimum 998cc displacement.

1.2 Electric Start.

1.3 Engine to be Liquid Cooled.

1.4 Twelve hundred pounds (1200)lb Towing Capacity.

1.5 Transmission with High, Low, Reverse, and Neutral Drive Ranges

1.6 Extra Tall Windshield

1.7 Front skis pro float, made for maximum floatation in deep snow.

1.8 Track to be one hundred and fifty-five (155) inches long by twenty (20) inches wide.

1.9 Track to be equipped with one point eight (1.8) inch lugs for powder snow conditions.

1.10 Message display for monitoring machine operating conditions with large buttons that can be operated with gloved hands.

1.11 Integrated fifteen hundred pound (1500)lb winch.

1.12 Trailer hitch for optional Pro Sled Adventure Trailer.

1.13 Operations manual to be included.

1.14 Protective cover for transporting snowmobile to be included.

1.15 Spare drive belt and emergency tool kit to be included.

1.16 Luggage rack and hook-type hitch to be included.

Trailer Specifications

1.17 Must add the Otter Pro Sled, required, sold separately, or any other compatible utility sled for a smoother towing experience to reduce drag and snow intrusion inside of sled

1.18 Forty four (44) in. Width with adjustable base length to use with a variety of utility sleds (up to eight five (85) in. length)

1.19 Features elevated base with integrated suspension and skis

1.20 Powered tail light with integrated bumper for safety (electrical trailer harness included; electrical sled harness required, sold separately – 2890698 Matryx TP/ CO, 2890699 Axys Titan Adventure, 2890700 Universal Fitment)

1.21 Must add hitch required, sold separately

Delivery Contractor will deliver the Snowmobile, to FOB Destination, on or before 02/01/2024 or as coordinated with the Agency contact. IDPTV contact for delivery is:

IMD Contact: Craig Koster E-mail: Craig.koster@idahoptv.org Delivery Driver should have the means to remove it from the truck onto the parking lot surface. IPTV personnel can assist.

Award Basis Award will be made to the responsive responsible vendor with the lowest Total Cost, as provided on IPRO LUMA

Response Enter your Total Cost under lines in IPRO (IPRO LOGIN Powered by LUMA), so that it is received by Idaho Division of Purchasing prior to deadline established above

Quotes must include all Required Submittal Items (See below) must be entered in IPRO LUMA

Equivalent Documentation Warranty Documentation

8. Acceptance Upon receipt, the Snowmobiles will be inspected to ensure the requirements and specifications are met. The Acceptance period will be for fourteen (14) calendar days from the delivery date of the Snowmobiles. If the Snowmobiles do not meet the requirements, specifications, or has discrepancies that cannot be fixed by the Contractor during the training period, the snowmobile(s) will be rejected by IdahoPTV, via email notification. The Contractor must pick-up, correct any discrepancies, and re-deliver within thirty (30) calendar days after notification from IdahoPTV, at no additional cost to IdahoPTV. The Acceptance period will start over for any rejection, upon re-delivery of the Snowmobile. The Snowmobile will not be accepted by IdahoPTV until they meet all of the Contract requirements, specifications, and completion of training.

1. Warranty info Snowmobiles must come with 1 year factory warranty. IPTV is also interested in any Promotional Limited Warranty offered by the dealer as well as any Extended Service Contract (ESC) offered by the manufacturer as described by Polaris’s ESC warranty. The extended plans should be listed as an option and not required as part of the purchase. IdahoPTV reserves the right to purchase additional warranty coverage.