RFQ EM19200257 - Byron HVAC~1.docx

REQUEST FOR QUOTE

REFERENCE: EM19200257

The Illinois Emergency Management Agency (IEMA) is requesting a quote on an HVAC unit and installation at the Byron Power Plant located at 4450 North German Church Road, Byron, IL 61010.

Please complete the pricing matrix and company contact information and submit your formal quote no later than the due date and time listed in the email you received. Quotes received after this date and time will not be considered.

Submit Quote To: andrew.wampler1@illinois.gov or fax to 217-785-9962

HVAC Unit Specifications & Requirements:

· 90,000 BTU/h (current GEMS installations have 83,000 BTU/h) cooling

· 146,000 BTU heating on existing unit

· 208/230 VAC

· CRPWREXH_ Power Exhaust

· CRHEATER_ Heater

· Suggested unit: Carrier® WeatherMaker™ - 7.5 Ton Packaged Rooftop Cooling Only & Electric Heat Unit 2-Stage (208/230-3-60) Item: 50TC-D08A2A5-0A0A0 or equivalent.

Vendor Mandatory Specifications:

· The work will include installation and removal of the old HVAC system.

· Vendor or vendor's agents will be escorted by IEMA employee(s).

· Requirements for escort include submitting names, driver's licenses, and social security numbers of all agents requiring escort, as well as a description of vehicle and license plate number. All must be submitted two or more days in advance.

· Byron requires a 30-minute Pre-Job Briefing each morning before work commences.

· Time bringing a vehicle into the plant past security must be allowed for within the quote.

· Vendors must be willing to submit to drug and alcohol testing if required by the power plant (this is not normally required for those escorted but advising just in case).

· Vendors and vendor's agents must abide by safety and security rules set forth by Byron Nuclear Generating Station which may include but not be limited to use of a harness system while ascending and descending ladders and performing work on the roof of the GEMS building.

PRICING MATRIX

Please attach an itemized breakdown of the charges.

CONTACT INFORMATION

Company Name

Company Address

City / State / Zip

Company Contact

Phone

Email Address

Notes to Vendor:

· All quoted prices must be valid for 90 days from date of submission. All prices must include shipping and handling charges. No price increases will be accepted. In the event of a price decrease, the agency is guaranteed to receive the lowest price.

· The State reserves the right to reject all offers; to reject individual offers for failure to meet any requirement; to award by item, part or portion of an item, group of items, or total; and to waive minor defects.

· Vendor must agree to partial ship equipment in case of a delay on total order. Vendor may attach a separate page describing his/her proposal for equipment or services.

· All products will be new and carry a minimum one-year warranty and/or support from date of delivery.

· Award will be based on the sum total for all products.

· If this form is not filled out in its entirety, the quote/offer may be disqualified.

· In the event of a discrepancy between the unit price and extended price, the unit price will be assumed as correct and the extended price will be based on the unit price given.

· Vendor shall not bill for any taxes unless accompanied by proof the State is subject to the tax. If necessary, Vendor may request the applicable agency’s Illinois tax exemption number and federal tax exemption information.

· By submitting a quote, the vendor agrees to comply with the mandatory specifications outlined in this document.

1035 Outer Park Drive | Springfield, IL 62704-4462 | 217-782-2700 www.illinois.gov/iema | ready.illinois.gov image1.jpeg