RFQ EM19050547 - AV Upgrade.docx
DOCX document 30 KB Posted
- Attached to
- EMA - RS A/V Refresh - ASW
- Solicitation number
- 19-588IEMA-MGMTA-B-7930
- Issued by
- St. Clair County, Illinois
About this file
This document is a Request for Quote (RFQ) from the Illinois Emergency Management Agency (IEMA) for the upgrade of audiovisual equipment at their facility in Springfield, IL. IEMA is requesting quotes for various audio and video system components including projectors, mounts, presentation systems, touch screens, transmitters, receivers, and a Blu-ray player. The RFQ specifies a required quantity of one for each item and a completion date of June 30, 2019. Quotes must be submitted by the date and time listed in the email, and all quoted prices must be valid for 90 days.
The pricing terms outlined in the RFQ include no price increases, a guarantee of the lowest price in the event of a decrease, and the ability to partially ship equipment in case of delay. The award will be based on the sum total for all products, which must be new and carry a minimum one-year warranty. The State reserves the right to reject any or all offers, and fractions of a cent will be rounded to the nearest whole cent.
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Text version
REQUEST FOR QUOTE
REFERENCE: EM19050547
The Illinois Emergency Management Agency (IEMA) is requesting a quote on the upgrade of audiovisual equipment at IEMA’s facility located at 4800 Rodger St. in Springfield, IL. Please review the attached Scope of Work document and complete the pricing matrix below. Submit your formal quote no later than the date listed in the email you received. Quotes received after this date and time will not be considered.
Submit Quote To: andrew.wampler1@illinois.gov or fax to 217-785-9962
PRICING MATRIX
| Item |
| Manufacturer Name and Model |
Technical Specifications
| Part Number |
| Price |
| 1 |
| Hitachi LP-WU6500 DLP PROJECTOR 5000L WXGA (or equivalent) |
| LP-WU6500 |
| 2 |
| Chief KITEZ006W Projector Ceiling Mount Kit |
| KITEZ006W |
| 3 |
| Crestron Presentation System 350 |
| DMPS3-4K-350-C-AIRMEDIA |
| 4 |
| Crestron 150W PoDM Power Pack |
| PW-4830DUS |
| 5 |
| Crestron 10.1 Touch Screen |
| TSW-1060-B-S |
| 6 |
| Crestron Tabletop Kit |
| TSW-1060-TTK-B-S |
| 7 |
| Crestron 4K DigitalMedia 8G+ Transmitter 302 |
| DM-TX-4K-302-C |
| 8 |
| Crestron Wall Plate 4K DigitalMedia 8G+® Transmitter 100, Black Textured |
| DM-TX-4K-100-C-1G-B-T |
| 9 |
| Crestron DigitalMedia 8G+® Receiver & Room Controller w/ Scaler |
| DM-RMC-SCALER-C |
| 10 |
| Crestron 4K HDMI® over HDBaseT® Extender w/ IR & RS-232, Black |
| HD-EXT3-C-B_SYSTEM |
| 11 |
| Denon Blu-ray with RS232 control |
| DN-500BDMKII |
| 12 |
| Shure SLX14/85 Lavalier Wireless System |
| SLX14/85-G4 |
| 13 |
| Physical Security / AV Consumable Supplies |
| — |
| 14 |
| Flat Fee for Professional Services – Installation, Configuration, Documentation, & Training |
| — |
TOTAL:
NOTES:
· Quantity of one (1) for each item listed above.
· Please include a specification sheet if quoting a different projector than listed.
· Work must be completed by June 30, 2019.
CONTACT INFORMATION
Business Name
Address
City, State, Zip
Phone
Contact
Contact Phone
Contact Email
FEIN
Date:
Notes to Vendor:
· All quoted prices must be valid for 90 days from date of submission. All prices must include shipping and handling charges. No price increases will be accepted. In the event of a price decrease, the agency is guaranteed to receive the lowest price.
· The State reserves the right to reject all offers; to reject individual offers for failure to meet any requirement; to award by item, part or portion of an item, group of items, or total; and to waive minor defects.
· Vendor must agree to partial ship equipment in case of a delay on total order. Vendor may attach a separate page describing his/her proposal for equipment or services.
· All products will be new (not refurbished) and carry a minimum one-year warranty and/or support from date of delivery.
· Award will be based on the sum total for all products.
· If this form is not filled out in its entirety, the quote/offer may be disqualified.
· In the event of a discrepancy between unit prices and total cost, the unit prices will be assumed as correct and the total cost will be based on the unit prices given.
· Fractions of a cent will be rounded to the nearest whole cent.
· Vendor shall not bill for any taxes unless accompanied by proof the State is subject to the tax. If necessary, Vendor may request the applicable agency’s Illinois tax exemption number and federal tax exemption information.
1035 Outer Park Drive | Springfield, IL 62704-4462 | 217-782-2700 www.illinois.gov/iema | ready.illinois.gov image1.jpeg
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