Project-Outline.pdf
PDF 440 KB Posted
- Attached to
- EMA - RS A/V Refresh - ASW
- Solicitation number
- 19-588IEMA-MGMTA-B-7930
- Issued by
- St. Clair County, Illinois
About this file
This document is a Statement of Work for the IEMA Rodger Street AV Upgrade Project, an audiovisual upgrade for the Illinois Emergency Management Agency's Rodger Street Training Room. The vendor will implement a new Crestron AV display and switching system, which includes replacing the existing overhead projector, removing the two front TVs, and integrating with the existing podium, AV rack, audio amplifier, speaker system, and side displays. The vendor will also provide new microphone, Blu-ray player, and Comcast cable tuner. The vendor will be responsible for installation, configuration, testing, documentation, and end-user training, with a completion date prior to June 30, 2019. The Rodger Street Training Room will be unavailable on June 13, 2019.
The pricing terms, set-asides, funding requirements, and other financial details are not provided in this document. However, it does specify the IEMA's responsibilities, including providing a point of contact, adequate working space, power, Internet access, and meeting defined project milestones.
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Other files
| File | Type | Posted |
|---|---|---|
| RFQ EM19050547 - AV Upgrade.docx | DOCX document |
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Text version
IEMA Rodger Street AV Upgrade Project
IEMA Project
Statement of Work
The purpose of this project is to upgrade the existing A/V equipment in the Rodger Street
Training Room.
Project Outline
Vendor will implement an A/V display and switching system at IEMA’s Rodger Street facility and will complete the following tasks:
Replace the existing overhead projector
Remove the existing two front TVs
Using the existing podium, A/V rack, audio amplifier, speaker system and side displays, install and configure the new Crestron system components.
Provide all project required connectors and cabling.
AV routing for three displays (projector & two side displays).
Main Sources to Include:
o Existing Lectern Room PC o Existing Laptop o Optional Wireless PC (air media) o New microphone o new Blu-ray DVD player o Comcast Cable tuner
A Lectern 10" Touch Panel will be the user's control of the AV system and room configuration.
Perform the testing procedures to verify proper operation
Document the hardware configuration
Create user guide documentation for system operation
Training the site end-user
Project Management
The vendor will perform the following responsibilities:
Designate a primary point of contact for the project team
Define, manage and maintain the project plan
Perform project planning as mutually agreed with IEMA
Communicate important dates and pending tasks
Conduct status meeting
Provide agenda for meetings
Manage issue logs
Implementation
Vendor will perform the following services:
Installation and cabling of the displays
Placement and configuration of the transmitter/receiver devices
Cabling and mounting of projector and displays
Installation of input plate
Racking and wiring of audiovisual equipment
System configuration and control programming
Testing
Documentation
End-User training
Testing
Vendor will perform the following tasks in this phase:
Verify audio and video clarity and adjust as needed for optimal performance
Knowledge Transfer
Vendor will perform the following tasks in this phase:
Conduct a training session o Training will be provided after system installation completion o End user training guides & technical guides will be provided via electronic format
Deliverable Documentation
Equipment Information Documentation
Test plan and documented test results
Training guides
IEMA Site Responsibilities
Provide point of contact (IEMA)
Provide adequate working space with power and Internet access (IEMA)
Provide access to all locations and staff reasonably required for this project (IEMA)
Provide equipment environmental, power, and space requirements (IEMA)
Meet milestones defined for the project; if delayed, IEMA will promptly notify vendor
Project Scheduling
All work must be completed, and the project finalized, prior to June 30, 2019.
The Rodger Street Training Room will be unavailable to the vendor on June 13, 2019.
IEMA Rodger Street Training Room
IEMA Rodger Street Training Room’s current configuration:
Podium
Podium room view
Back room view
File details come from the government source that posted it. Updated .