RFQ.pdf

TO: Environmental Engineering and Consulting Firms

FROM: Laura Schneider, Environmental Planner

DATE: August 20, 2025

SUBJECT: Request for Qualifications for a FY25 Brownfields Cleanup

Grant for the City of Ideal, GA

The City of Ideal, GA is requesting qualifications from environmental engineering and consulting firms to provide assistance with a FY25 EPA Brownfields Cleanup Grant for the former Ideal School.

To be considered, submittals should be received at the River Valley Regional Commission Columbus office no later than 5:00 p.m. on September 19, 2025.

A professional services contract will be awarded to the applicant who is considered to be the most qualified candidate and whose submittal is considered to be the most advantageous.

For any questions concerning the RFQ, please contact Laura Schneider at 706- 256-2910 or lschneider@rivervalleyrc.org.

Enclosures

Request for Qualifications

INTRODUCTION

The City of Ideal (City) is seeking a Qualified Environmental Professional (Consultant) as defined in 40 CFR §312.10 to plan and implement abatement activities for the former Ideal School, located at 106 Martin Luther King Drive, Ideal, GA, as outlined within this RFQ, the City’s FY2025 EPA Brownfield Cleanup Grant Cooperative Agreement Workplan, and the draft Analysis of Brownfield Cleanup Alternatives (ABCA) through a Brownfields Cleanup Grant awarded by the Environmental Protection Agency (EPA). Grant activities are separated into four categories and will be performed as below:

1) Community outreach to inform and engage public and build consensus;

2) Preparation of quarterly, annual, and closeout reports;

3) Preparation of abatement designs and cleanup and reuse documents;

4) Oversight of cleanup activities

The City of Ideal will conduct a competitive procurement process to select a qualified Consultant. For consideration, submissions for this request must contain evidence of the Consultant’s qualifications and abilities related to the proposed services. The Consultant will work under the direction of the City’s staff and/or representatives, and in collaboration with other project stakeholders, as necessary.

The EPA and Georgia Environmental Protection Division (GAEPD) will be actively involved in the project, including reviewing and approving appropriate documents and providing regulatory oversight throughout the duration of the project. The Consultant will be selected in accordance with applicable procurement requirements. Qualified Disadvantaged Business Enterprises (DBEs), Minority Business Enterprises (MBEs) and Women’s Business Enterprises (WBEs) are encouraged to respond to this solicitation.

SCOPE OF SERVICES

The selected Consultant will be responsible for preparing materials to be utilized in community outreach efforts, assisting with community meetings, preparing quarterly, annual, and closeout reports, preparing a finalized Analysis of Brownfields Cleanup Alternatives (ABCA), preparing a finalized abatement design, preparing a Quality Assurance Project Plan (QAPP) and Health and Safety Plan (HASP), preparing a site reuse vision/design plan, performing an infrastructure evaluation, providing daily oversight of proposed site cleanup activities, conducting air monitoring and clearance sample analysis, and preparing cleanup reports.

QUALIFICATIONS

The respondent must display to the complete satisfaction of the City that it has the necessary ability and resources to provide the services specified herein in a satisfactory manner. The submission should also include a history and references to satisfy the City in regard to the respondent’s qualifications. The respondent shall clearly identify their status as a DBE or non-DBE in their submission. If the respondent is claiming DBE status, the respondent shall submit a valid certification with their submission. The City may make reasonable investigations deemed necessary and proper to determine the ability of the respondent to perform the work, and the respondent shall furnish to the City all information for this purpose that may be requested. The City reserves the right to reject any offer if the evidence submitted by, or investigation of, the respondent fails to satisfy the City that the respondent is properly qualified to carry out the obligations of the contract and to complete the work therein.

Responses will be evaluated against the following factors:

1. Demonstrated capabilities of firm

a. History and background

b. Capability to meet project staffing and schedule needs

c. Geographic availability of staff

2. Structure and qualifications of project team

a. Project team organizational structure, project position/role descriptions and responsibilities, and key staff assignments

b. Qualifications and experience of key project staff related to technical requirements of the Scope of Services

3. Demonstrated qualifications and experience of firm

a. Project experience related to the technical requirements for completing the tasks described in the Scope of Services

b. Project experience, relevant to the Scope of Services described above, during the past five years

c. Project summaries for representative projects, including client name, dates of service, and references (contact name, title, and telephone number), demonstrating experience related to the technical activities detailed in the Scope of Services

4. Representative costs or ranges for project activities described in the Scope of Services

a. Fee approach for general administrative services, preparation of plans and specifications, and other specifically required services.

Generally, a contract will be executed for these services based upon a lump sum. Note: The contract will be written for a “direct costs plus fixed fee, not to exceed a lump sum.”

b. Fees for additional services (direct plus a multiplier). Such services are those which are generally not specified in the four categories noted above; and

c. Fees for reimbursable expenses, if applicable.

TIMELINE

It is expected that the services described in the above Scope of Services will be executed by the end of September 2029.

• RFQ Issued: Wednesday, August 20th, 2025

• RFQ Responses Due: Friday, September 19th, 2025

The City reserves the right to make adjustments as needed to the above schedule.

The City also reserves the right to further engage a subset of respondents for further details of their qualifications through requests for additional clarifying information to determine the best submission for the benefit of the City. Funding for this contract is provided by the U.S. Environmental Protection Agency (EPA).

As such, the City will to the best of its ability attain the goals set forth in EPA’s program guidelines.

SUBMITTAL INFORMATION

Interested firms should prepare three (3) paper copies and submit them to the River Valley Regional Commission’s Columbus office no later than 5:00 p.m. on September 19th, 2025. Submissions received after this date and time will not be considered.

The respondent must provide a sample professional services contract of the sort proposed to be used on this project.

Submissions should be addressed as follows:

ATTN: Ms. Laura Schneider River Valley Regional Commission

710 Front Avenue, Suite A Columbus, GA 31901

RFQ SHOULD BE CLEARLY MARKED:

City of Ideal

Brownfields Cleanup Grant

Should there be any questions relative to this solicitation or the project’s Scope of Services please contact Laura Schneider at 706-256-2910 or lschneider@rivervalleyrc.org.

mailto:lschneider@rivervalleyrc.org