Cleanup_Workplan_Template_FY25_R4.pdf

April 2025 Region 4 Brownfields and Redevelopment Section

BROWNFIELDS CLEANUP COOPERATIVE AGREEMENT

WORKPLAN

June 13, 2025

Submitted by:

City of Ideal

605 Tom Watson Avenue Ideal, GA 31041

TO:

Jayvion Crawl 404-562-8847 crawl.jayvion@epa.gov

Cooperative Agreement Number:

(will be provided by the U.S. Environmental Protection Agency)

CLEANUP WORKPLAN

A Brownfields cooperative agreement recipient (CAR) must develop a workplan prior to the award of any funds. The purpose of this workplan is for the CAR to describe the tasks necessary to implement the project(s) identified in the proposal submitted in the Fiscal Year (FY) 2025 competition for Brownfields assessment grants. The workplan should be consistent with the outline below; however, the CAR may modify as appropriate to fit the activities identified in its proposal. The EPA Project Officer will review and work with the CAR to finalize the workplan and the CAR may not expend any funds to carry out the agreement until the EPA approves the final workplan. The EPA anticipates the project and budget period to be from July 1, 2025, through September 30, 2029.

Region 4 Brownfields and Redevelopment Section

City of Ideal Workplan for CERCLA Section 104(k) Cleanup Cooperative Agreement

Period of Performance: 7/1/2025 - 9/30/2029

1. The activities funded under this announcement support Pillar 1: Clean Air, Land, and Water for Every American of EPA’s “Powering the Great American Comeback” initiative

CFDA: 66.818 Multipurpose, Assessment, Cleanup, and Revolving Loan Fund Grants

OBJECTIVE: The Small Business Liability Relief and Brownfields Revitalization Act (SBLRBRA) was signed into law on January 11, 2002. The Act amends the Comprehensive Environmental Response, Compensation and Liability Act (CERCLA), as amended, by adding Section 104(k).

Section 104(k) authorizes the U.S. Environmental Protection Agency (EPA) to provide funding to eligible entities to inventory, characterize, assess, conduct planning related to, remediate, or capitalize revolving loan funds for, eligible brownfield sites. The Brownfields Utilization, Investment, and Local Development (BUILD) Act of March 2018 reauthorized and amended the Brownfields provisions of CERCLA. Finally, the Infrastructure Investment and Jobs Act (IIJA) of November 2021 provided additional funding and opportunities for communities to address the economic, social, and environmental challenges caused by brownfields sites. Pursuant to these provisions, EPA conducts annual Brownfields grant competitions. Recipients are selected from applications prepared in accordance with the “Application Guidelines for Brownfields Multipurpose, Assessment, Revolving Loan Fund, and Cleanup Grants,” and submitted in a national competition. The City of Ideal, as a general-purpose unit of local government, was selected for Cleanup funding in the fiscal year FY2025 competition.

Ongoing economic decline coupled with a lack of access to resources has resulted in a lack of investment in the City of Ideal, which has given rise to the abandonment of structures, leading to blight and deterioration of local neighborhoods. The funding provided by this cleanup grant will allow the city to complete the necessary remediation of the former Ideal School building to facilitate its redevelopment into a much-needed public space for a variety of community events for the citizens of ideal, directly aligning with the Greater Macon County Comprehensive Plan’s community land use goals. This goal will be accomplished by performing non-site-specific tasks and site-specific tasks.

Non-site specific tasks include grant administration, procuring a Qualified Environmental Professional (QEP), obtaining remedial contractor services and performing public outreach.

Site-specific tasks include preparation of an abatement design, an Analysis of Brownfields Cleanup Alternatives (ABCA), a Quality Assurance Project Plan (QAPP) & Health and Safety Plan (HASP), an infrastructure evaluation, a site-reuse vision/design plan, and two cleanup reports.

Cooperative agreement funding will be used to cover the costs of activities at or in direct support of brownfields sites as defined under CERCLA 101(39). The overall coordination of the https://www.epa.gov/newsreleases/epa-administrator-lee-zeldin-announces-epas-powering-great-american-comeback

Region 4 Brownfields and Redevelopment Section cooperative agreement will be carried out by the Project Manager, assisted by the Project Director, and city staff with technical assistance and oversight to be performed by a Qualified Environmental Professional (QEP).

Describe your project and cleanup plan:

The goal of this project is to remediate hazardous materials present in the former Ideal School building, located at 106 Martin Luther King Drive in Ideal, GA. The building, which is in an advanced state of deterioration, is unfenced, and sits within close proximity to occupied residences as well as the city park, posing a significant health risk to residents of this underserved and disadvantaged community.

The recommended cleanup approach is hazardous materials removal and placement in a permitted landfill. As part of hazardous materials removal, partial demolition will be necessary to complete the asbestos abatement and ensure the safety of the contractors. The remainder of the demolition will be completed following completion of the hazardous materials removal utilizing funds secured elsewhere. This approach addresses hazardous materials liabilities, potential contaminant sources, and potential limitations to future land use and brownfields redevelopment consistent with the city’s goals and reuse planning.

2. FUNDING: $433,080

3. BUDGET

Category

Task 1 Outreach

Task 2 Programmatic Support

Task 3 Planning

Task 4 Cleanup

Task 5 Cleanup Oversight

Total

Personnel Fringe Benefits

Travel Equipment* Supplies Contractual $10,958 $1,729 $95,463 $34,580 $142,730 Construction $236,255 $236,255 Other* $8,500 $23,200 $400 $8,000 $40,100 Total Direct: $19,458 $24,929 $95,863 $244,255 $34,580 $419,085 Indirect Costs*:

$3,042 $7,021 $187 $3,745 $13,995

Total Budget $22,500 $31,950 $96,050 $248,000 $34,580 $433,080

* “Other” budget category costs will be a subaward to River Valley Regional Commission from the City of Ideal to assist with administration of the grant.

Region 4 Brownfields and Redevelopment Section

* “Indirect” budget category costs will be included in the subaward to River Valley Regional Commission from the City of Ideal to assist with indirect costs associated with administration of the grant.

* EPA defines equipment as items that cost $10,000 or more. Items costing less than $10,000 are considered supplies.

*Your cooperative agreement award Terms and Conditions will have information on eligible costs, and your EPA Project Officer can assist you with questions on eligible activities and costs.

Additional information on eligible and ineligible costs may be found in Section G of the FY25 Frequently Asked Questions for Brownfields Multipurpose, Assessment, Revolving Loan Fund, and Cleanup Grants.

4. WORKPLAN TASKS:

Task 1: Outreach

Task 1 – Outreach Subtasks (Milestones)

Anticipated Outputs (projected activities, deliverables, reports) and Anticipated Outcomes (environmental results, effects, improvements)

Anticipated Accomplishment

Date(s) Timeline

(Month/Year)

Actual Accomplishment

Date(s)

Prepare Community Involvement Plan

(CIP):

• Prepare plan to involve public in cleanup activities

Outputs:

• Plan for involving the community in

Outcomes:

• Improve understanding and participation in cleanup and redevelopment process

Year 1 Quarter 1 (Jul-Sep ’25)

Create Outreach Materials:

• Create brownfield project webpage, social media posts, and brochures/handouts to inform public of cleanup and redevelopment process

Outputs:

• Brownfield project webpage, social media posts, and brochures/handouts informing the community of cleanup and redevelopment process

• Improve understanding of cleanup and redevelopment process

Hold Community/Educational Meetings:

• Hold 4 meetings to involve public in

• Meetings which inform public of cleanup activities and provide an opportunity for input & comment

• Summary of community meetings in quarterly reports

(Jul-Sep ’25)

Year 2 Quarter 1 (Jul-Sep ’26)

Year 3 Quarter 1 (Jul-Sep ’27) https://www.ecfr.gov/current/title-2/part-200/section-200.1#p-200.1(Equipment) https://www.epa.gov/system/files/documents/2024-08/fy25-faqs_9-3-24.pdf

Task 2: Program Management

Task 2 – Program Management Subtasks (Milestones)

Anticipated Outputs (projected activities, deliverables, reports) and Anticipated Outcomes (environmental results, effects, improvements)

Anticipated Accomplishment

Timeline Date(s)

(Month/Year)

Actual Accomplishment

Date(s)

• Improve understanding and participation in cleanup and redevelopment process and allow for potential modifications based on public input

Year 4 Quarter 1 (Jul-Sep ’28)

Region 4 Brownfields and Redevelopment Section

Obtain QEP Services:

• Prepare Request for Proposals (RFP), evaluate applications, procure contractor

• Prepare scope of work

• Prioritize, track and evaluate contractor products

• Conduct periodic project status meetings with contractor to discuss project issues and priorities

• High quality contractor work products that meet the recipient’s and EPA’s expectations

• Confirmation in quarterly report that contractor selection was completed

• Programmatic support for the four-year grant period to meet workplan commitments

Reporting:

• Enter site data in ACRES

• Prepare quarterly reports in ACRES

• Prepare Federal Financial Report (FFR) and

Minority Business Enterprise/Women Business Enterprise (MBE/WBE) reports annually and at grant closeout

• Prepare cleanup completion report, final technical report and grant closeout material

• ACRES database reporting

• 16 quarterly reports

• 4 annual FFE reports and 4 annual

MBE/WBE reports

• Cleanup completion report, final technical report and grant closeout forms

• Ensure compliance with EPA

Cooperative Agreement Work Plan, schedule, and Terms & Conditions reporting requirements

(Jul-Sep ’25) – Grant Closeout (9/30/2029)

Travel & Training:

• Attend brownfields related meetings, training sessions and conferences

Outputs:

• Attend EPA Region 4 New

Grantees Workshop

• Attend National Brownfields

Conference(s)

• Attend Regional Brownfields

Conference(s)

• Attend Annual State Brownfield

Seminar

• Improve brownfields knowledge and expand networking opportunities

Grant Closeout (9/30/2029)

Task 3: Cleanup Planning

Task 3 – Cleanup Planning Subtasks

Anticipated Outputs (projected activities, deliverables, reports) and Anticipated Outcomes (environmental results, effects, improvements)

Anticipated Accomplishment

Timeline Date(s)

(Month/Year)

Actual Accomplishment

Date(s)

Finalize Analysis of Brownfields Cleanup Alternatives (ABCA):

• Prepare ABCA to evaluate potential remediation options

Outputs:

• Approved ABCA documenting comprehensive evaluation of remediation options

• Ensure most effective and feasible alternative for addressing contamination is selected and communicated to the public

Year 1 Quarter 2 (Oct-Dec ’25)

Finalize Abatement Design:

• Prepare abatement design to address and mitigate contaminants on site

• Approved abatement design that integrates environmental cleanup actions with redevelopment goals

• Ensure safe redevelopment and reuse of site by minimizing potential health and environmental risks

Finalize Quality Assurance Project Plan (QAPP) & Health and Safety Plan (HASP):

• Prepare QAPP to outline how cleanup will be conducted

Outputs:

• Approved QAPP outlining how cleanup will be planned, implemented, documented, and assessed

• Approved HASP identifying potential hazards and outlining control measures

• Ensure proper confirmatory testing methods and analytical data results are achieved

• Ensure safety and health of workers and community

Region 4 Brownfields and Redevelopment Section

Hold Two Visioning Sessions:

• Hold 2 sessions to engage public in development of vision for site

• Sessions which facilitate stakeholder engagement and collaboration to create a shared vision for site reuse

• Shared community vision for site redevelopment and reuse that aligns with community goals

Year 2 Quarter 3 (Jan-Mar ’27) & Year 3 Quarter 3 (Jan-Mar ’28)

Prepare Site Reuse Vision/Design Plan:

• Prepare site reuse vision/design plan to position site for redevelopment

Outputs:

• Finalized site reuse vision/design plan identifying potential and preferred site reuse options

• Attract funding and financing to position site for redevelopment and reuse

Year 3 Quarter 4 (Apr-Jun ’28)

Perform Infrastructure Evaluation:

• Perform infrastructure evaluation to assess existing infrastructure and identify potential needs

Outputs:

• Completed infrastructure evaluation determining existing infrastructure available to site

• Assess feasibility of reuse and identify potential challenges or opportunities related to infrastructure

Sep ’26 – Nov ‘26

Task 4: Cleanup

Task 4 – Cleanup Subtasks (Milestones) Anticipated Outputs (projected activities, deliverables, reports) and Anticipated Outcomes (environmental results, effects, improvements)

Anticipated Accomplishment

Date(s) Timeline

(Month/Year)

Actual Accomplishment

Date(s)

Site Access:

• Ensure abatement contractor has access to site to conduct abatement activities

• Site access agreement signed by city

• Site access granted to contractor to conduct abatement activities

Mar ’26 – Aug ‘26

Hazardous Material Abatement and Disposal:

• Ensure efficient and effective completion of hazardous material abatement and disposal

Outputs:

• Complete removal and proper disposal of all hazardous materials on site

• Site ready for redevelopment and reuse

Prepare Cleanup Reports:

• Prepare 2 cleanup reports to document environmental assessment and remediation efforts conducted

• Finalized cleanup reports documenting steps completed to address contamination at site

• Ensure cleanup activities demonstrate compliance with regulatory requirements, protect public health and the environment, and support safe redevelopment of site

Sep ’26 – Oct ‘26

Task 4: Cleanup Oversight

Task 4 – Cleanup Oversight Subtasks

Anticipated Outputs (projected activities, deliverables, reports) and Anticipated Outcomes (environmental results, effects, improvements)

Anticipated Accomplishment

Date(s) Timeline

(Month/Year)

Actual Accomplishment

Date(s)

Region 4 Brownfields and Redevelopment Section

Oversight of Cleanup Activities:

• Manage contractor to ensure efficient and effective completion of hazardous material abatement and disposal

• High quality contractor work products that meet the recipient’s and EPA’s expectations

• Ensure cleanup activities are performed safely and effectively

Conduct Asbestos Air Monitoring:

• Conduct air monitoring to ensure site is safe for re-occupancy

• Number and location of samples collected, sampling methods, and analytical results

• Ensure asbestos fiber concentrations demonstrate compliance with regulatory requirements

Conduct Clearance Sample Analysis:

• Conduct sample analysis to confirm site has been remediated to level that allows for safe reuse

• Number, type, and location of samples collected, sampling methods, and analytical results

• Clearance of site for safe reuse

5. COMMUNITY MEETINGS

Community/educational meetings to discuss project plans and updates will be held in the first quarter of each project year. Community meetings will be advertised through signage in government buildings, the local newspaper, the city website, and social media. Agendas for community meetings will be developed by the Brownfield Project Team. Logos to be included on the agenda will include those of the City of Ideal, River Valley Regional Commission, and the QEP. Comments and community input from meetings will be documented in the meeting minutes and posted on the city’s website. All suggestions and input will be addressed on an individual basis within two weeks and promptly posted to the city’s website for further public review.

6. QUALITY ASSURANCE

Prior to undertaking confirmatory sampling, the City of Ideal will prepare and submit a Quality Assurance Project Plan (QAPP) which meets the approval of the U.S. EPA Region 4 Brownfields

Region 4 Brownfields and Redevelopment Section

Program. The QAPP will describe the sampling and analytical strategies, and the methods and procedures that will be used. QAPP approval will be obtained prior to performing any field activity.

7. PRE-AWARD COSTS

The City of Ideal requests the approval of pre-award costs for this cooperative agreement. It is estimated we will need $15,405 to do the following activities: participate in the Region 4 New Grantee Conference, prepare an RFP for QEP services, prepare the CIP, create outreach materials, and hold a community/educational meeting.

Task 1 Outreach:

Contractual: CIP $3,500 (20 hrs @ $175/hr), BF webpage, outreach brochure/handouts, social media posts $2,100 (12 hrs @ $175/hr), Community/Educational Meeting $2,100 (12 hrs @ $175/hr)

Other: CIP $500 (10 hrs @ $50/hr), BF webpage, outreach brochure/handouts, social media posts $2,000 (40 hrs @ $50/hr), Software, printouts, posters, office supplies $500 ($2,000/4 meetings), Community/Educational Meeting $1,000 (20 hrs @ $50/hr)

Indirect: CIP $234 (10 hrs @ $50/hr x 46.8054%), BF webpage, outreach brochure/handouts, social media posts $936 (40 hrs @ $50/hr x 46.8054%), Community/Educational Meeting $468 (20 hrs @ $50/hr x 46.8054%)

Task 2 Program Management:

Other: One staff member to attend Region 4 New Grantee Workshop $1,400 ($16 hrs @ $50/hr, 215 miles @ $0.70/mile, one night in hotel at $250/night, incidentals and 2 days per diem at $100/day), RFP $200 (4 hrs @ $50/hr), Indirect: One staff member to attend Region 4 New Grantee Workshop $374 (16 hrs @ $50/hr x 46.8054%), RFP $94 (4 hrs @ $50/hr x 46.8054%)

8. INTEGRATING SUSTAINABILITY

Projects should demonstrate how aspects of sustainability have been considered or integrated into assessment and planning activities. There are many ways to reduce the environmental footprint of site work including:

• Utilize fuel efficient vehicles

• Reduce miles traveled while conducting site work

• Purchase or lease more sustainable equipment, supplies, and services

• Implement sustainable materials management practices (reduce, reuse, recycle)

• Consider efficiencies to traditional travel or consider alternatives

• Consider other practices that directly reduce water, materials, energy, or air impacts

Region 4 Brownfields and Redevelopment Section

More information on ways to integrate sustainability: https://www.epa.gov/sustainability/learn-about-sustainability https://www.epa.gov/sustainability/strategic-approach-sustainability https://www.epa.gov/smartgrowth/tools-and-resources-sustainable-communities

9. BUDGET JUSTIFICATION WORKSHEET - ATTACHMENT 1

https://www.epa.gov/sustainability/learn-about-sustainability https://www.epa.gov/sustainability/strategic-approach-sustainability https://www.epa.gov/smartgrowth/tools-and-resources-sustainable-communities