RFQ COMBO - Medical Materiel Technicians.pdf

11 September 2025

MEMORANDUM FOR: ALL INTERESTED PARTIES

FROM: 36 CONS/PKB

Bldg. 22026 Unit 14040 Andersen AFB, Yigo, GU 96929

DOCUMENT TYPE: COMBINED SYNOPSIS/SOLICITATION

SOLICITATION NUMBER: FA524025Q0062

SOLICITATION TYPE: REQUEST FOR QUOTE (RFQ)

NAICS CODE: 493110 - General Warehousing and Storage

SET-ASIDE: 100% Small Business Set-Aside

SMALL BUSINESS SIZE STANDARD: $34M Dollars

SUBJECT: 36 CONS - 36 MDG - Medical Materiel Technician Services

RESPONSE DATE: September 18, 2025, at 11:00AM Chamorro Standard Time

DESCRIPTION:

1. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation. The solicitation is being issued using simplified acquisition procedures.

2. The solicitation documents and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2025-05, effective date 7 August 2025, DFARS Change effective 17 January 2025, DFARS PGI Change effective 17 January 2025, and DAFAC 2024-1016 effective 16 October 2024.

3. Contract Line-Item Number(s) (CLINs):

CLIN structure will be in accordance with Attachment 2 - Price Worksheet for Medical Materiel Technicians.

4. Vendor Information:

Vendor Name:

Quoted By:

Title:

Email:

Phone: Warranty:

CAGE: Business Size:

UEI: Delivery:

Tax ID: Discount Terms:

5. Delivery and Period of performance Information:

Period of performance:

Base Period 26 Sep 2025 - 25 Sep 2026 Option Period 1 26 Sep 2026 - 25 Sep 2027 Option Period 2 26 Sep 2027 - 25 Sep 2028 Option Period 3 26 Sep 2028 - 25 Sep 2029 Option Period 4 26 Sep 2029 - 25 Sep 2030 Option Period 5 (6 Mon Extension) 26 Sep 2030 - 25 Mar 2031

Delivery/Place of Performance Delivery Terms: FOB Destination

Mailing Address: Physical Address:

DODAAC: F1C4MG DODAAC: F1C4MG

Attn: 36 MDG Attn: 36 MDG Unit 14040, Bldg 26012 Unit 14040, Bldg 26012 APO, AP 96543-4010 Andersen AFB, Guam 96543-4003

6. Addendum to FAR 52.212-1 Instructions to Offeror—Commercial Products and Commercial Services (Sep 2023)

I. It is the Government’s intent to award without discussions, per FAR 52.212-1(g), offeror is cautioned to examine the solicitation in its entirety and to ensure that their quote contains all necessary information, provides all required documentation, and is complete in all respects. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary.

II. Any exceptions made to any of the Line Items and conditions of the offer must be stated in a separate letter that is to accompany your offer. The person signing the quote shall initial any erasures, cross outs, or changes made. All information should be typed or neatly printed in ink. Exceptions as offered, if accepted by the Government, will become part of the contract.

III. Late offers will be processed in accordance with FAR 52.212-1(f), “Late submission, modifications, revisions, and withdrawals of offers.”

IV. This request does not commit the Government to pay any costs incurred in the preparation and submission of offeror’s quote or in making any necessary studies for the preparation thereof or for any visit the Contracting Officer may request for the purpose of clarification of the quote or for preparation for negotiations. The Government reserves the right to cancel this Combined Synopsis/Solicitation at any time.

V. All questions regarding the solicitation shall be submitted via e-mail only to crystal.pryde.1@us.af.mil and elena.gifford.1@us.af.mil. The Government requests that you submit questions as soon as possible, but no later than 15 Sep 2025, 01:00 P.M., questions received after this time will not be addressed. The e-mail title shall be the solicitation number, and the applicable Attachment or solicitation reference shall precede questions. Answers to questions will be emailed directly to the vendor.

VI. QUOTE PREPARATION:

a. Provide vendor information specified in section 4 of this combined synopsis/solicitation (edit this document and return).

b. The offeror shall prepare the quote as set forth in the Quote Organization Table

1, below. The titles and contents of the parts shall be as defined in this table, all of which shall be within the required page limitation and with the number of copies as specified. Pages exceeding the page limitations set forth in this Section will be removed from the quote and will not be read or evaluated.

Table 1 – Quote Organization

ELEMENT TITLE MAXIMUM # PAGES

VOLUME I Technical Capability 20 Pages VOLUME II Past Performance No more than 3 submittals

(CPARS) or PPQs VOLUME III Price 10 Pages

The page limitation for all volumes is inclusive of all material except the front and back cover, title page, transmittal letters, tabs and table of contents.

mailto:crystal.pryde.1@us.af.mil mailto:elena.gifford.1@us.af.mil

VOLUME I- TECHNICAL CAPABILITY

The Technical Capability volume shall be clear, concise, and include sufficient detail for effective evaluation and for substantiating the validity of stated claims. Legibility, clarity and coherence are very important. The Technical Capability volume shall provide convincing rationale to address how the offeror intends to meet the Government’s requirements IAW PWS.

VOLUME II- PAST PERFORMANCE

The Government will evaluate past performance based on an “Acceptable” or “Unacceptable” basis of offeror's past performance. The Government will use information submitted by the offeror and is free to use other sources such as other Federal Government offices and commercial sources, to assess performance.

Provide a list of no more than 3 submittals (CPARS) or Past Performance Questionnaire (PPQs) the most recent/relevant past performance for federal agencies and/or commercial customers within the last 3 years.

If an interim or final CPARS report is not available, the Offeror must submit a Past Performance Questionnaire (PPQ). The questionnaire will be used as the basis for the past performance evaluation for that period of performance of the project.

Send Attachment 6 - Past Performance Questionnaire to the applicable customer

POC.

The Offeror shall complete Part I of the Past Performance Questionnaire and email the questionnaire to both the Government/Non-Government contracting activity and technical representative responsible for the contract. The POC's shall be instructed to complete Part II of the questionnaire and email the entire questionnaire to crystal.pryde.1@us.af.mil and elena.gifford.1@us.af.mil no later than the solicitation close date and time.

The Offeror shall also email the Contracting Team a list of all the POCs who were sent a questionnaire. The POC List shall include the following fields: Solicitation Number; Company Name; Contract Number; Government Agency; POC Last Name, First Name; POC E-Mail Address; Date E-Mailed to POC (month/day).

The Government will determine recency and relevancy by using the data provided in the responses from the submittals.

Recent is considered as the efforts that are completed or ongoing during the past 3 years from the issue date of the solicitation.

Relevant means similarity to work contemplated under this solicitation with respect to scope, type of work, and value.

mailto:crystal.pryde.1@us.af.mil mailto:elena.gifford.1@us.af.mil

VOLUME III- PRICE

Provide pricing utilizing the provided Attachment 2 - Price Worksheet for Medical Materiel Technicians Microsoft Excel workbooks to prepare a price quote. The Price Worksheet with unit/option prices, and total price quote is the only pricing quote format acceptable.

Quote received without the completed Attachment 2 - Price Worksheet for Medical Materiel Technicians will be considered non-conforming and will not be considered for contract award. Enter unit prices and total price for all items for the base year and option years. All unit prices and total price shall be based on the PWS requirements and attachments. Unit prices shall include all associated labor, equipment, and materials.

VII. QUOTE SUBMISSION:

The quote package must be received by the designated date and time. Quote may only be submitted electronically. QUOTE RECEIVED BY MAIL OR BY FAX WILL NOT BE CONSIDERED FOR AWARD. The Government shall not be held liable for quote not received.

VIII. Quote shall be valid for 90 days.

7. Addendum to FAR 52.212-2 Evaluation--Commercial Products and Commercial

Services (Nov 2021)

I. The Government will award a Firm Fixed Price (FFP) contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation, is determined to be the Best Value to the Government, price and other factors considered. Best Value means the expected outcome of an acquisition that, in the Government’s estimation, provides the greatest overall benefit in response to the requirement. If offer does not conform to the requirements of the solicitation, it may be rejected without further evaluation or discussions. The following volumes shall be used to evaluate the offer:

Volume 1 - Technical Volume II - Past Performance Volume III - Price

Volume I - Technical:

Rating Description

Acceptable The Offer clearly meets requirements of all specifications provided in Attachment 1 - PWS for Medical Materiel Technicians 11 Sep 2025

Unacceptable The Offer does not clearly meet requirements of all specifications provided in Attachment 1 - PWS for Medical Materiel Technicians 11 Sep 2025

A Quotation must clearly meet all requirements (no partial Quotations shall be considered) to be considered “Technically Acceptable”. In order to be considered technically acceptable, the response must demonstrate a clear understanding of the requirement in all areas described in PWS, and the response must demonstrate a practical/functional technical approach that meets the needs of the solicitation. Failure to meet the criteria will render the response to be technically unacceptable and will not be considered for award.

Volume II – Past Performance:

The government will evaluate recent and relevant performance information based on the references provided by the offeror, and any data independently obtained by the government.

Recent is considered as the efforts that are completed or ongoing during the past 3 years from the issue date of the solicitation.

The government will assess relevancy for each contract and assign a rating as described in Table 2 below:

Table 2. Past Performance Relevancy Ratings Rating Rating Definition

Relevant Present/past performance effort involved some of the/similar scope and magnitude of effort and complexity that this solicitation requires.

Not Relevant Present/past performance effort involved little or none of the scope and magnitude of effort and complexities this solicitation requires.

The past performance evaluation is an assessment of the offeror’s probability of meeting the solicitation requirements. Offeror must receive a past performance rating of “Acceptable” to be eligible for award.

As a result of the recency, relevancy, offerors will receive an integrated past performance rating as described in Table 4 below:

Table 4, Past Performance Evaluation Ratings

Rating Description

Acceptable Based on the offeror’s performance record, the Government has a reasonable expectation that the offeror will successfully perform the required effort, or the offeror’s performance record is unknown.

Neutral Confidence No recent/relevant performance record is available, or the offeror’s performance record is so sparse that no meaningful confidence assessment rating can be reasonably assigned. The offeror may not be evaluated favorably or unfavorably on the factor of past

Unacceptable Based on the offeror’s performance record, the Government does not have a reasonable expectation that the offeror will be able to successfully perform the required effort.

Volume III - Price:

I. The Total Evaluated Price (TEP): TEP consists of the sum of the total price offered

(CLINs 0001 - 5001). The Government will evaluate an offer for award purposes by adding the total price for all options to the total price for the basic requirement.

The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the options.

II. The Government will evaluate the Price for completeness. Any incomplete pricing information may result in quote elimination and the Offeror being determined ineligible for award.

The Government will evaluate the Price Factor for reasonableness, to include option periods. The Government will conduct price analysis, using one or more of the proposal analysis techniques and procedures as defined in FAR 15.404-1 and DFARS 215.404-1 to ensure a fair and reasonable price.

The Government will evaluate the Price for balance. The Government will review the quoted prices for the base and option periods for balanced pricing. This review will ensure that the price of one or more items/services is not significantly over or understated as indicated by the application of price analysis techniques, NOT to include price realism analysis.

Unbalanced pricing exists when, despite an acceptable total evaluated price (TEP), the price for one or more items/services is significantly over- or understated as indicated by the application of price analysis technique(s). The Government may determine that a quote is unacceptable if the items/services prices are significantly unbalanced.

A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

8. Basis For Award / Evaluation Procedures:

I. The Government will evaluate quotes based on price and non-price factors

(Technical and Past Performance). The Government will first evaluate an offer for acceptability. An offer will then be evaluated based on price. Award will then be made to the technically acceptable offer with Acceptable Past Performance determined to represent the best value to the Government.

II. Award will be made on the initial evaluation of a quote received in response to this RFQ. Therefore, offeror is cautioned to ensure that initial quote contain your best terms from a technical past performance and price standpoint. Offeror is further advised that any affirmative response in regards to FAR 52.204-24(d) will be reviewed to determine if award is in the best interest of the government. If award is not in the best interest of the government, the government reserves the right to determine the quote ineligible for award.

9. FAR 52.212-3 Offeror Representations and Certifications--Commercial Products and

Commercial Services (May 2024) is included in this solicitation. This means that the contractor must have a valid Representations and Certifications filed in the System for Award Management (SAM) and/or furnish the Government a completed copy of the record with its offer.

10. FAR 52.212-4 Contract Terms and Conditions--Commercial Products and Commercial

Services (Nov 2023) applies to this acquisition. No addenda to this clause.

11. FAR 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executives Orders--Commercial Products and Commercial Services (Jan 2025) applies to this solicitation and resulting award as listed in Attachment 3 – Provisions and Clauses.

12. All firms must be registered and active in the System for Award Management (SAM) database at https://www.sam.gov to be considered for award. Quote must be directly submitted by the firm registered in SAM that is intended to be the successful awardee.

Quote submitted by another firm on behalf of a SAM registered company with the intention of being award “care of” will not be accepted. All quote must include registered Unique Entity Identity, CAGE code, Tax ID, and small business status.

13. Submittal Information:

I. Oral quote will not be accepted. Emailed quote must be received at the stated addressee’s email inbox on time and the addressee must be able to open the email and all attachments. No other email receipt will be acceptable. The Government does not accept responsibility for non-receipt of quote. It is the vendor’s responsibility to request and receive confirmation of quote receipt.

a. Requests for Information (RFIs): Submit Requests for Information (RFIs) no later than 15 Sep 2025 at 11:00 AM ChST.

b. Request for Quote (RFQ): Please submit any Quote in response to this RFQ no later than 18 Sep 2025 at 11:00 AM ChST.

c. Submission Points of Contact (POC): Submit RFIs and Quote/Offer via email to:

i. Contract Specialist: Crystal Pryde at crystal.pryde.1@us.af.mil; AND

ii. Contracting Officer: Elena Gifford at elena.gifford.1@us.af.mil

(Quote sent to only one of the two POCs are not guaranteed to be received)

ELENA GIFFORD, Civ, USAF

Contracting Officer https://www.sam.gov/

ATTACHMENTS:

1. Attachment 1 - PWS for Medical Materiel Technicians 11 Sep 2025

2. Attachment 2 - Price Worksheet for Medical Materiel Technicians

3. Attachment 3 - Security Clearance Forms

4. Attachment 4 - Provisions and Clauses

5. Attachment 5 - Wage Determination

6. Attachment 6 - Past Performance Questionnaire

(End of Attachments)