RFQ-CMGC_ISPD.pdf

REQUEST FOR QUALIFICATIONS (RFQ)

FOR THE

IDAHO SPRINGS POLICE STATION

CONSTRUCTION MANAGER/GENERAL CONTRACTOR

(CM/GC)

FOR

THE CITY OF IDAHO SPRINGS

Owner:

City of Idaho Springs 1711 Miner Street, P.O. Box 907 Idaho Springs, CO 80452

Owner’s Representative:

JVA, Inc.

1319 Spruce Street Boulder, CO 80302

Architect:

DULANEY ARCHITECTURE

5825 E. Maplewood Avenue Centennial, CO 80111 Job No. 2024-5

OCTOBER 8, 2024

TABLE OF CONTENTS

A. General Information B. Minimum Qualifications C. Prequalification Submittals (Step 1) D. Schedule E. Mandatory Pre-submittal conference F. Clarifications to the RFQ G. General Information H. Description of Work I. Evaluation Criteria (Step 1) J. Oral Interview / Cost Proposals (Step 2) K. Oral Interview

a. Method of Selection and Award L. Oral Interview / Cost Proposals Evaluation Criteria (Step 2) M. CM/GC Contract Information N. Preconstruction Services O. Construction Services P. Scope of Work by Architect Q. Conditions of Proposal R. Required Proposal Content S. Evaluation Criteria, Table 2 (Step 1 and 2)

TABLES

TABLE 1 – PROJECT SCHEDULE

TABLE 2 – EVALUATION CRITERIA ................................................................................. 13-14

ATTACHMENTS

ATTACHMENT A – ENHANCED SCHEMATIC DESIGN DRAWINGS, DATED MARCH 28, 2024

ATTACHMENT B – CM/GC PROPOSAL FORM

ATTACHMENT C – LIST OF MAJOR SUBCONTRACTORS AND SUPPLIERS

ATTACHMENT D – DRAFT AIA DOCUMENT A133-2019 STANDARD FORM OF AGREEMENT

BETWEEN OWNER AND CONSTRUCTION MANAGER AS CONTRACTOR

ATTACHMENT E - ACKNOWLEDGMENT AND ATTESTATION FORM

Idaho Springs Police Station CM/GC Request for Proposals

A. GENERAL INFORMATION

1. The City of Idaho Springs anticipates using a Construction Manager/General Contractor (CM/GC) approach to project delivery. A Guaranteed Maximum Price (GMP) and an updated project duration schedule will be established by the Architect and the Construction Manager/General Contractor in conjunction with the City of Idaho Springs. The CM/GC will evaluate, among other things, availability of materials and labor, project schedule, project costs as they relate to the established budget, constructability, and will work closely with the Architect and the City of Idaho Springs throughout the planning, design and construction phases of the project. Construction is estimated to commence in March of 2025.

2. The CM/GC Enhanced Schematic Design drawings are provided as ATTACHMENT A and are available for use in preparing proposals.

3. The process to be used in the selection of the CM/GC is comprised of two steps. STEP 1 is the Submittal of Prequalification as described in Section C. STEP 2 is the Oral Interview/Cost Proposal as described in detail in Sections J., K., and L. A Jury Panel of individuals involved in the project and/or understanding of the required services associated with CM/GC will evaluate responses to this RFQ for both steps.

Upon completion of the evaluation of the Submittals of Prequalification, a limited number of firms will be invited to the oral interviews. Sealed fee proposals will be required from only those firms who are interviewed as part of STEP 2 and are to be submitted as indicated in this RFQ. Both qualifications and cost will be considered in the final ranking of firms with qualifications given 70% of the value of the weighted criteria and fees for the Cost/Proposal given 30%.

The selection and award of this project will be based on a combination of qualifications and costs that represents the best overall value to the City.

4. The Owner intends to contract with the selected CM/GC firm to assist the Owner, Owner’s representative and Architect in finalizing the design, developing the Construction Documents, and the final Guaranteed Maximum Price (GMP). It is the intent of the Owner to award the Preconstruction Services to the selected CM/GC firm. The Construction Services will be awarded after the agreement on the final GMP.

The preliminary schedule is outlined in Table 1 in Section D.

B. MINIMUM QUALIFICATIONS

Notice is hereby given to all interested parties that all firms will be required to meet ALL of the minimum qualifications to be considered for these projects. To be considered as qualified, interested firms shall have, as a minimum:

1. Provided CM/GC services within the last three (3) years for at least two (2) projects each in excess of $ 1,000,000 (hard costs), utilizing the expertise present in their Colorado Office; and

2. Demonstrated specific CM/GC experience in projects of similar scope and complexity; and

3. Demonstrated bonding capability of $ 5,000,000 for an individual project coincidentally with current and anticipated workloads; provide letter from surety that affirms this capacity.

4. The scope of services will include assistance to the City of Idaho Springs during the process of preconstruction (design) phase, GMP and construction and warranty period. Specific tasks to be performed by the CM/GC include those generally performed by the CM/GC construction community where the Construction Manager is also the Contractor. Immediately following the Design Development kick-off orientation meeting, a Draft GMP will be required to include estimated costs and schedule based on the March 28, 2024, Enhanced Schematic Design drawings. An updated GMP will be required at the 50% and completion stages of Design Development and the Final GMP at the 50% Construction Documents phase. Owner and Architect approval of the Final GMP will be required to complete the 100% Construction Documents.

5. The RFQ will be advertised on the Rocky Mountain E-Purchasing System and sent to interested Contractors upon request. The Owner will rank the received Proposals for “best value” based on the evaluation criteria in Section S, Table 2.

C. PREQUALIFICATION SUBMITTALS (STEP I)

1. Respondent must comply with the following items. The City retains the right to waive any minor irregularity, or requirement should it be judged to be in the best interest of the City. (Note the primary focus of the Prequalification evaluation will be the firm(s)’ capabilities).

2. The City will receive electronic Prequalification Submittals from qualified CM/GC firms for the Project until November 12, 2024 at 5:00 p.m. Any Submittal received after the above stated time will not be accepted. All Submittals must be received on or before the above date and time. Sole responsibility rests with the Contractor to see that their Submittal is received on time.

3.The Prequalification Submittal reference shall include "IDAHO SPRINGS POLICE STATION" in the subject line. Submittal responses must be electronic and uploaded to the Rocky Mountain E- Purchasing System or received in the e-mail box listed below. Submittals sent to any other e-mail box will NOT be forwarded or accepted. Please use the Delivery Receipt option to verify receipt of your email. Submittals are due 11/12/24 and shall be received no later than 5:00 PM (MST).

4. A digital copy may be submitted via email to the following address: admin@idahospringsco.com

5. Response to all items shall be complete. Submittals shall be formatted and tabbed in the exact form and numeric sequence of the Evaluation Form (1 through 5) in Section B. A cover letter addressed to the City Administrator Andrew Marsh outlining the firm(s) qualifications is required at the front of the submittal.

6. Submittals shall be evaluated in accordance with criteria as indicated in SECTION S, Table 2, PREQUALIFICATION SUBMITTAL CRITERIA.

7. All references shall be current and relevant.

8. Complete and execute the appropriate Acknowledgment and Attestation Form as provided in ATTACHMENT E and submit at the back of the Prequalification Submittal.

11. Submittal Duration

a. This Submittal shall be guaranteed for 90 days.

12. Pre-Submittal Meeting and Site Visit

a. A Mandatory Pre-Submittal Meeting will be held on Tuesday, October 22, 2024, at 10:00 a.m. at the Idaho Springs City Hall, 1711 Miner Street, Idaho Springs, Colorado 80452. The purpose of the Pre-Submittal Meeting is to present the project scope, budget, and schedule, and to answer questions from interested parties. A site visit of the former Citywide Banks building (future Police Station) across the street will follow the Pre-Submittal Meeting.

13. Point of Contact

a. The Owner designates the following person as its representative and Point-of-Contact for this RFQ. Respondents shall restrict all contact with the Owner and direct all questions in writing regarding this RFQ including questions, to the Point-of-Contact person:

Andrew Marsh, City Administrator City of Idaho Springs 1711 Miner St.

P.O. Box 907 Idaho Springs, CO. 80452 admin@idahospringsco.com 303-567-4421

D. SCHEDULE

TABLE 1 - SCHEDULE

The schedule of events for the RFP process and an outline of the schedule for the balance of the project is as follows:

Advertisement 10/08/24 Mandatory Pre-submittal Conference and Tour 10/22/24 (10:00 am) Date Email Questions Due 10/24/24 Date Email Answers Issued 10/31/24 Submittals Due (Prequalification: Step I) 11/12/24 (5:00 pm) Interview Short List Announced 11/15/24 Sealed Proposals Due (Evaluation and Award: Step II) 11/22/24 Oral Interviews 11/26/24 – 12/03/24 Selection Announced 12/04/24 Negotiation of CM/GC Contract 12/04/24 – 12/10/24 Contract Approval (projected) 01/13/25 (council) Anticipated Design Start 01/21/25 Anticipated CM/GC Start 01/21/25 Anticipated Construction Start/Finish 05/21/25 03/21/26

The above schedule is tentative. Responding firms shall be notified of revisions in a timely manner by email.

Respondents may elect to verify times and dates by email, but no earlier than 36 hours before the schedule date and time.

E. MANDATORY PRE-SUBMITTAL CONFERENCE

To ensure sufficient information is available to firms preparing submittals, a mandatory pre-submittal conference has been scheduled. The intent of this conference is to tour the site and to have City of Idaho Springs staff able to discuss the project. Firms preparing submittals must attend and sign-in in order to have their submittals accepted. The pre-submittal conference will be held at:

Address: 1711 Miner St., Idaho Springs, CO. 80452 (then walk across the street to the building site)

Room: City Hall, council chamber

Date/Time: Tuesday, October 22, 2024 at 10:00 a.m.

F. CLARIFICATIONS TO THE RFQ

Owner initiated changes to this RFQ will be issued under numerically sequenced email addenda. Addenda generally consist of the following items:

Clarifications Scope Changes Time and/or Date Changes

Respondents must acknowledge all issued addenda in their submittal and proposal.

Respondent initiated email requests for clarification will be received at any time on or before 10/24/24. All City responses will be issued by email addenda on or before 10/31/24.

G. GENERAL INFORMATION

All respondents accept the conditions of this RFQ including, but not limited to, the following:

1. All submittals shall become the property of the City and will not be returned.

2. Late submittals shall not be evaluated. Facsimile submittals shall not be accepted.

3. Any restriction as to the use of submitted materials must be clearly indicated as proprietary. The requested limitation or prohibition of use or release shall be identified in writing on a cover sheet.

Blanket claims of proprietary submittals will not be honored. Fee proposals will be considered proprietary.

4. The City reserves the right to reject any or all proposals on the basis of being unresponsive to this RFQ or for failure to disclose requested information.

5. The City shall not be liable for any costs incurred by respondents in the preparation of submittals and proposals nor in costs related to any element of the selection and contract negotiation process.

6. The respondent has reviewed Attachment D – DRAFT AIA Document A133-2019 Standard Form Of

Agreement Between Owner And Construction Manager As Contractor and by responding has agreed to the terms and conditions of the sample agreement are expressly workable without reservation.

H. DESCRIPTION OF WORK

1. The Work will include all necessary labor, supervision, equipment, tools and materials for the construction of the new Police Station which intends to modify the former Citywide Banks building located at 1744 Miner St, Idaho Springs, CO 80452.

2. The Enhanced Schematic Design drawings, dated March 28, 2024, for the Idaho Springs Police Station are attached as ATTACHMENT A.

3. Revisions to the Enhanced Schematic Design drawings, dated March 28, 2024, will be developed during Design Development and 50% Construction Documents of the CM/GC contract to refine the design, incorporate constructability modifications, and include value engineered items and arrive at a final GMP.

4. For the Proposal, the CM/GC firm shall complete the proposal form attached as ATTACHMENT B and list the proposed major subcontractors and suppliers attached as ATTACHMENT C of this RFQ. More than one subcontractor may be listed. Owner reserves the right to reject or accept subcontractors.

I. EVALUATION CRITERIA (Step 1)

PREQUALIFICATION SUBMITTAL CRITERIA

(Note that the primary focus of the Prequalification evaluation will be the Firm(s) capabilities).

1. QUALIFICATIONS OF THE FIRM(s)

a. Provide a description of the composition and management structure of your firm. Identify the firm’s roles and responsibilities and relevant experience with projects of similar scope and complexity and similar CM/GC project delivery methods. Describe how the firm’s experience will relate to the success of this project.

b. Provide a description and separate graphic organizational chart complete with working titles identifying the lines of authority, responsibility and coordination.

c. Provide a detailed description of the process of how your firm selects qualified sub-contractors and manages them effectively on complex multi-phased projects.

d. Provide a detailed description of how your firm will maximize the local construction workforce on this project.

e. Provide your firms’ safety record over the last ten years and describe your firms’ efforts to retain and support employees.

2. QUALIFICATIONS OF THE MANAGEMENT TEAM MEMBERS

a. Describe the qualifications and relevant experience of the project manager and superintendent including demonstrated experience working on projects of similar scope and complexity and time commitment for this project.

b. Describe the qualifications and relevant experience of other key on-site and in-house staff and time commitments for this project.

c. Identify all current office locations of the assigned staff and any other resident expertise intended to be provided under this RFQ.

3. PROJECT MANAGEMENT APPROACH

a. Provide a strategic project approach summary: Include discussion of your firm’s approach in providing successful Construction Management/General Contracting services based on prior experience in cost, schedule and quality effectiveness. Include specific examples (1-2 page excerpts) of actual products (estimates, progress reports, schedules, constructability reviews, value engineering studies, forms, general conditions budgets, organizational structures, etc.).

d. Provide a description of construction work Project Management Team has capability to competitively bid and self-perform, including qualifications to do such. It is the perception of the City of Idaho Springs that subcontracting CM/GC construction work is in the City’s best interest in terms of price competition. The City of Idaho Springs may, at its discretion, limit the types and amount of work Project Management Team bids and self-performs.

4. PRIOR PROJECT EXPERIENCE/SUCCESS

Select your three (3) most relevant projects and provide, at a minimum, the following:

a. The project/contract name

b. Description of services provided

c. Overall construction cost of project, as applicable, including initial contract value and change orders including reasons for change orders

d. Organizational structure of service delivery under the contract (include the owner’s organization as it interfaced with the respondent’s contract)

e. Key assigned in-house staff (name and title)

f. Subcontracts (service) used in the performance of the contract

g. Schedule history

h. Reference(s) for Owner and Architect

i. Continuing services, if any

j. Timeliness i.) In general, Construction Management/General Contracting work is seen as successful if it is on time, on budget, and of high quality of workmanship. Timeliness is generally based on completion by the originally scheduled date and is indicated by a Certificate of Occupancy.

Please demonstrate for each of the above projects how timely delivery occurred.

k. Budget Considerations i.) Similar to timeliness, being on budget historically means the work was completed within the originally identified available budget. For purposes of this RFQ, the City is interested not only in being within budget but also in the respondent’s ability to address and implement the following issues as well:

1. Design phase estimating

2. Value analysis

3. Alternate solutions ii.) Demonstrate for the above projects examples of how you accomplished the above cost control services.

l. Quality i.) Construction quality has the obvious traditional connotations (workmanlike, in compliance with the specifications, normal standard of care, etc.). Demonstrate for the above project examples how a high quality of workmanship was achieved.

m. Project Acceptability i.) Please discuss how your Construction Management/General Contracting services helped achieve owner satisfaction with regard to project quality and acceptability on your project examples.

n. Compliance i.) Provide information on how compliance with industry standards of care, building codes, etc.

was achieved.

5. MISCELLANEOUS CONSIDERATIONS

Claims/Litigation History of Firm

Provide information on any past, current or anticipated claims (i.e., knowledge of pending claims) on respondent contracts; explain the litigation, the issue, and its outcome or anticipated outcome.

J. ORAL INTERVIEWS/COST PROPOSALS (STEP 2)

Short list

a. From the submittals received, a short list of a minimum of two and maximum of three qualified respondents shall be identified using the scoring indicated on the enclosed Evaluation Form, Section S, Table 2.

b. Firms failing to meet the minimum required qualifications will not receive further consideration.

K. ORAL INTERVIEW

Mandatory oral interviews shall be conducted for the short-listed firm(s) only. Interview times and location will be arranged by the City of Idaho Springs and all short-listed firms will be notified in advance. At the option of the City, a visit to the short-listed firm(s) managing home office and/or representative field office may be required. (Note the primary focus of the Oral Interview evaluation in addition to the Cost Proposal will be the proposed Project Management Team members’ capabilities).

a. Method of Selection and Award

The Jury Panel shall complete a combined evaluation of qualifications and fees in accordance with the criteria as indicated in SECTION M., ORAL INTERVIEWS/COST PROPOSALS/EVALUATION CRITERIA. Numerical ranking and selection of the most qualified firm (including fee) will then occur on the corresponding evaluation forms in Section S.

L. ORAL INTERVIEWS/COST PROPOSALS EVALUATION CRITERIA

(Note that the primary focus of the Oral Interview evaluation in addition to the Cost Proposal will be the proposed project management team members’ capabilities).

1. QUALIFICATIONS OF THE FIRM

a. Explain the composition and structure of your project management team and how the firm will support their efforts in the field throughout this project.

b. Are the lines of authority, responsibility and coordination clearly identified?

2. QUALIFICATIONS OF THE MANAGEMENT TEAM MEMBERS

a. Explain the prior experience with projects of similar scope and complexity and similar CM/GC project delivery methods of the superintendent and all other project management team members. Explain their roles and responsibilities and authority and why they are the right team members for this project.

b. Explain anticipated project management team staff current and projected workload.

c. Identify all current office locations and the resident expertise intended to be provided under this RFQ.

Identify the location of the staff for the performance of this contract, their expertise, and generic equipment that will be located in Colorado and act in support of the anticipated contract.

3. PROJECT MANAGEMENT APPROACH

a. Explain the strategic project approach for this project in summary: Include discussion of your team’s approach in providing successful CM/GC services based on the needs of this specific project utilizing the team’s prior past experience including cost, schedule, and quality control.

b. Explain the construction work the project management team has the capability to competitively bid and self-perform, including qualifications to do such work.

c. Provide a detailed description of how your project management team will select qualified sub-contractors and manage them effectively on this project.

4. PRIOR PROJECT EXPERIENCE/SUCCESS

a. Explain the most relevant projects the superintendent and the team members have completed together and/or separately and what their role was. The City of Idaho Springs at its discretion may contact references and/or conduct independent performance analysis on projects on which the team member has worked.

b. Provide descriptions of other related experiences of the superintendent and other project management team members.

M. CM/GC CONTRACT INFORMATION

a. The CM/GC contract will be based on the DRAFT AIA Document A133-2019 Standard Form of Agreement Between Owner and Construction Manager as Constructor included in ATTACHMENT D and reserves the right to make non-material changes, including additions and /or modifications that may be necessary to more completely describe the services defined or implied herein.

b. Any approved reimbursable expenses made under the terms of the final agreement shall be a direct pass-on cost with no adjustment to the fee described therein.

c. Any and all products, systems, methods, and procedures developed as a result of this agreement shall remain the exclusive property of the City.

N. PRECONSTRUCTION SERVICES

a. Preconstruction Services shall be defined in the CM/GC contract. Preconstruction Services will provide for specific services and compensation for project team activities other than on-site construction work as listed below and as specifically required by the CM/GC contract. The selected CM/GC firm will participate as a member of the design team in evaluating alternative facility arrangements, construction materials, and sequencing of construction which may affect the selection, design, arrangement, and cost of project components.

1. Provide ongoing GMP development throughout all design phases, including updates with proposed value engineered options.

2. Assist and participate in development of final request for proposals for major equipment and competitively bid to multiple manufacturers identified by the project team.

3. Review proposals from manufacturers and provide input to the team on equipment selection.

4. Assist and participate as a member of the project team through the completion of the

Construction Documents

b. Following completion of the 50% and 100% Design Development and 50% Construction Document design phases, prepare a GMP for the project based on constructability reviews, valued engineered items, and proposed contingency amount.

c. Identify appropriate subcontractors and material suppliers that will be invited to competitively bid specific portions of the project. Selection will be by concurrence of the entire project team.

d. Participate as a member of the project team in the completion and approval of required permits for design and construction, as needed.

e. The CM/GC firm may be requested to commence construction in phases before Construction Documents are completed. Therefore, pricing of any individual tasks immediately prior to construction shall be substantiated on a GMP basis with the predetermined parameters, processes, and procedures.

Allowances for certain tasks or equipment procurement may be necessary.

f. Other required services shall be provided for project completion outlined in the Preconstruction Services listed in the CM/GC contract.

O. CONSTRUCTION SERVICES

a. Construction Services will be defined in the CM/GC contract on the agreed-upon final GMP. The executed construction agreement between the Owner and CM/GC firm along with the GMP shall include the following construction tasks: all necessary labor, supervision, equipment, tools, and materials for constructing the Idaho Springs Police Station per the Construction Documents including, but not limited to:

1. Project management and superintendent services

2. Subcontractor coordination

3. Self-performed work

4. Preparing monthly payment applications.

5. Open Book Accounting: Prepare all project job cost back-up documentation that will be included with each monthly pay application per CM/GC contract. An open book job cost/variance report will be maintained by the Contractor showing project savings and overruns for every budget line item. The report will include an overall summary page showing total Job to Date costs with any savings or overruns. This information will always be open and known to the entire project team.

At project completion all project savings will revert to the Owner along with any remaining contingency with a deductive change order.

6. Coordinate with the Owner in self-performing agreed upon portions of the project

7. Organizing weekly (or more or less frequent, as required) construction progress meetings.

8. Responsible for all temporary construction facilities, job site management, clean-up, access, deliveries, and safety

9. RFIs, Potential Contingency Item, Work Change Directives, Change Order preparation, coordination, and execution

10. QA/QC, start-up, commissioning, and training of systems

11. Close-out documentation (O&M manuals, As-built drawings/documents, Warranty, Mechanical Lien release and Bonds as required)

12. Project permitting through the City building department as required.

13. Coordination of other permitting as required

14. Maintenance of performance and payment bonds during the project execution and maintenance of the performance bond through the warranty period following substantial completion

15. Maintenance of necessary and specified insurances during the project implementation and execution

16. Other required services for project completion outlined in the CM/GC contract.

17. CM/GC Contingency Allowance: The CM/GC Contingency Allowance and management will be its own separate line item in the GMP. It shall not be hidden in the body of the GMP. It will be a separate line item in the Schedule of Values (SOV) for Owner pay applications.

18. CM/GC will create a Potential Contingency Item (PCI) log that will be tracked and reviewed by the project team.

19. Contingency Request must be submitted to the Architect and Owner for approval with proper documentation before including in the application for payment.

20. Any unused contingency amount at project completion will revert to the Owner with a deductive change order to the prime contract amount.

P. SCOPE OF WORK BY ARCHITECT (and its consultants)

As part of the project team, the Architect will be responsible for coordinating the design, progress review(s), preparing a coordinated set of Construction Documents, and limited construction phase architectural/engineering services. Specifically, Dulaney Architecture will provide the following services as follows:

1. Preconstruction Services:

a. Organize project kickoff meeting, subsequent design progress meetings, and produce updated drawings and specifications from the CM/GC Proposal Set to Construction Documents.

b. Present detailed project scope, request and review CM/GC’s GMP, participate in GMP negotiations and constructability reviews in collaboration with Owner’s Representative.

c. Coordinate plan reviews for the permitting process and owner approval

2. Construction Services:

a. Attend all weekly, or periodic construction progress meetings (CM/GC conducts the construction meetings)

b. Part-time construction observation services

c. Produce Construction Documents based on final GMP, and value engineered items

d. Review schedules, pay applications and change orders in collaboration with the owner and owner representative

e. Review submittal and O&M manuals in collaboration with the owner and owner representative

f. Recommend Substantial and Final Completion dates in collaboration with the owner and owner representative

g. Other related duties to service contract between the Owner and CM/GC in collaboration with the owner and owner representative

Q. CONDITIONS OF PROPOSAL

1. All proposing CM/GC firms shall comply with the conditions and requirements of this RFQ.

2. The Proposal must be signed by an authorized official from the proposing entity

3. Pricing in the Proposal must be valid for ninety (90) days after the Proposal due date

4. The Owner reserves the right to reject any and all Proposals or any part thereof. This right further allows the Owner to award the proposal to the most responsive and responsible proposing CM/GC firm as deemed in their best interest

5. The Owner may extend invitations to interview selected firms during the selection process

6. The selected CM/GC firm will be required to enter into a CM/GC Contract with the Owner utilizing the AIA Document A133-2019 Agreement for both Preconstruction Services and Construction Services.

a. Proposals shall include the information described below and will be evaluated by a selection committee made up of owner, owner representative and architect.

b. In submitting this Proposal, the CM/GC firm represents that:

CM/GC firm has examined and carefully studied the attached drawings and, if applicable, the following Addenda. Receipt of all Addenda is hereby acknowledged. List all Addenda by date received and number:

i) ____________________

ii) ____________________

iii) ____________________

iv) ____________________

c. CM/GC firm has given written notice of all conflicts, errors, ambiguities, or discrepancies that CM/GC firm has discovered in this RFQ and attachments.

d. The Owner is tax exempt.

R. REQUIRED PROPOSAL CONTENT

a. Cover Letter

i. Introduction, legal name of CM/GC firm, contact person for this project, phone number, e-mail address, street, and mailing addresses

b. Project Approach and Scope of Work

1. Suggested construction sequences and means and methods

2. Input on factors such as cost, ease of installation, delivery schedule, quality, potential contracting or construction issues

c. CM/GC Preconstruction Services Cost Proposal

1. The final scope of work will be determined as part of the CM/GC Contract negotiations. The available project budget is $2,500,000. It is the Owner’s intention to confirm the budget used to complete the project. Complete the cost proposal provided in ATTACHMENT B of this RFQ based on the following scope:

2. Preconstruction Service Cost:

a. Provide hourly rates for the proposed key project staff for assistance to the project team during the Preconstruction Services of the project.

Present these rates in a unit pricing format for each of the CM/GC’s representatives, staff members, and/or subcontractors that are proposed to participate as members of the project team in the Preconstruction Services activities.

b. Provide total Preconstruction Services Cost based on the following:

3. Project kick-off meeting: (1) meeting, (4) hours each

a. Project Design / Progress meetings or Conference calls: (8) meetings,

(4) hours each

b. Proposed required hours and cost for GMP Development, constructability reviews, and value engineering

c. Other costs the CM/GC considers inclusive of Preconstruction Services; e.g. reproductions, travel time, etc. Identify any additional costs in the Preconstruction Services Cost Proposal.

d. Value Engineering and Innovative Ideas

1. Creative value engineering suggestions for project delivery to keep project within budget and the design intent.

e. Project Schedule

1. Provide a proposed project schedule; include major activities for each task for

Preconstruction Services, GMP preparation and review, GMP package preparation, equipment procurement, construction, programming, testing, and startup. Identify critical path elements of the project in the schedule as well as the total proposed construction phase duration.

f. Project Team

1. List current projects under construction and include Owner’s name and contact information, contract price, percent complete, scheduled completion date, and brief description of the work

2. List of CM/GC’s key personnel assigned to the project

a. It is expected that the CM/GC’s key personnel will remain throughout the design and construction phase of the project, unless mutually acceptable arrangements are made otherwise

3. Organizational Chart of all management and subcontractors

4. Resumes of individuals proposed to fill key positions

5. Highlight recent experience, completed in the last five years, highlighting any partnering or Construction Management experience

g. GMP Cost Models

1. Provide a detailed cost model utilizing the Enhanced Schematic Design

Drawings, Dated March 28, 2024, 50% DD, 50% CD and Final GMP, and Specifications. At a minimum, provide the following listed below. The selected CM/GC firm is required to have a completely open book policy on all estimates and pricing of work which includes sharing quotes for all potential subcontractors and material/equipment suppliers.

a. Cost Model Detail: The Cost Model is required to be broken out in detail showing all unit costs for labor, permanent material, expendable material, subcontractor, owned equipment, and rental equipment.

b. Labor Burden: Clearly define labor burden cost and percentage over the total labor amount in the Cost Model.

c. CM/GC Fee: Clearly define the fee cost percentage and amount over the Cost Model grand total.

d. CM/GC Construction Support Costs: Provide an itemization of the CM/GC’s proposed costs for construction support, including but not limited to salaried staff, equipment and temporary facilities to be used and/or installed at the project site together with applicable unit pricing proposed for compensation throughout the project. Examples include:

company owned vehicles, field office, storage facilities, toilet(s), dumpsters(s)/debris disposal. Include any project specific operation and maintenance costs (communication services/equipment, employee accommodations) etc. When describing equipment, address owned, leased, or rented equipment including internal and external rental rates.

Include a description and example of the manner in which a “small tool allowance” and expendable tools and parts will be compensated.

e. Describe any additional cost elements or factors if any applied to project labor, materials, equipment or subcontractor’s costs to determine the GMP

f. Insurance: Include all of the required insurance cost amounts and percentage of the overall Cost Model total.

g. Performance and Payment Bond: Include the performance and payment bond amount and percentage of the overall Cost Model total.

h. CM/GC Contingency: Include the proposed CM/GC contingency amount as a percentage of the overall Cost Model total.

h. Safety

1. Provide the firm’s OSHA reportable accident rate and current workers’ compensation insurance multiplier for the last three years. Address your company’s safety program and any additional information that would be useful in showing your approach to a safe work site.

i. Subcontractors

1. Based on the description of the work in this request, describe subcontractors that you have working relationships with that might be used on this project,

j. Financial Statement

1. Provide a recent financial statement including balance sheet and income statement showing:

a. Current assets

b. Other assets

c. Current liabilities

d. Other liabilities

e. Fixed assets and equipment

f. Declare conflicts of interest

k. Banking Reference

1. Provide the name, address and phone number for a banking reference

l. Bond

1. Provide a letter from the bonding agent indicating the CM/GC firm’s bonding capacity is adequate to undertake this work including bond rate scale based on project cost. Project bond requirement for this project is $3,000,000

m. Insurance

1. Provide a certificate of insurance outlining coverage and policy limits

n. Open Book Accounting

1. Open book accounting will be required for all phases of the project per AIA

Document A133-2019 for preconstruction services and Article 10 for construction. CM/GC firm to provide example of “Job Cost/Variance Report” showing project under/over budget items monthly that will be required with each pay application. The report must show ongoing project costs for labor, permanent material, expendable material, equipment records, and subcontract.

Invoices, timesheets etc. may also be required at Owner’s request.

o. CM/GC Owned Equipment

1. Provide a list of all CM/GC owned equipment with monthly, weekly and daily rates.

S. EVALUATION CRITERIA (Step 1 and 2)

1. Rating scale will be as listed in Table 2, with 1 being a poor rating and 7, 8, or 15 being the highest rating for each proposal criteria shown

2. The Owner will check references for overall performance, schedule, completeness, budget, and job knowledge of selected projects/references. A satisfactory/unsatisfactory rating shall be given to each reference contacted.

TABLE 2 – EVALUATION CRITERIA

Proposal Criteria Possible Points

(Minimum – Maximum) Qualification Standard

Scope of Proposal 1-15

Does the Proposal show an understanding of the project scope, methodology, creative valued engineered suggestions to be used in the design and construction phases and the results that are desired from the project? Is all required proposal content included?

Assigned Project Team 1-8

Does the proposed team have the necessary skills and experience to fulfill the requirements of the project? Is the key staff available to do the work?

Safety Record 1-7

OSHA Illness/Injury Rate, OSHA Lost Workday Incidence Rate and Workers’ Comp

Experience Modification Rate Insurance multiplier.

Firm Experience and Qualifications 1-15

Is the firm qualified to perform the work? Has the firm worked on projects similar in scope to this project? Has partnering been used as a basis in design and construction of other projects? Was this work of a high quality in nature?

Proposal Criteria Possible Points

(Minimum – Maximum) Qualification Standard

Preconstruction Services Cost 1-8 Are the proposed design cost rates reasonable and competitive?

Construction Cost 1-15 Do the proposed construction cost factors compare favorably with industry standards and other CM/GC firms’ construction cost factors?

Firm Capability 1-8 Does the firm have experience, equipment, manpower and finances to complete the work?

Construction Performance 1-8

Do the referenced projects reflect favorably in respect to completion within the contract schedule, cost and number of change orders or claims?

Innovative Ideas 1-8

What innovative solutions do you have to reduce costs, remain on schedule, minimize risk and maintain operations during construction?

Schedule 1-8 How quickly can the firm dedicate resources to complete the work?

3. All submitted Proposals will be considered proprietary information and will not be shared outside of the selection team.

ATTACHMENT A – ENHANCED

SCHEMATIC DESIGN DRAWINGS,

DATED MARCH 28, 2024

See Rocky Mountain E-Purchasing to download a PDF version of the drawings.

ATTACHMENT B – CM/GC PROPOSAL

FORM

CM/GC PROPOSAL FORM

1. Preconstruction Services Cost: Proposed cost for design and constructability services in accordance with the Request for Proposal:

Dollars ($ )

2. Construction Support Cost: Proposed Construction Support costs (“General Conditions”) associated with the Idaho Springs Police Station from the 30 Percent Cost Model. Indicate the amount and percentage of the overall project subtotal (See Notes 1 and 2):

Dollars ($ ) Percentage (%)_________

3. CM/GC Fee: Proposed overall project fee percentage associated with the Idaho Springs Police Station:

Percentage (% )

4. Performance and Payment Bond: Percentage of the construction subtotal for the bonds associated with the Idaho Springs Police Station:

Percentage (% )

5. Small Tools Allowance: Percentage of labor costs for the small tools associated with the Idaho Springs Police Station:

Percentage (% )

NOTE 1: Use CM/GC proposed Construction Services duration for this Proposal. Cost implications for shortening or lengthening the construction schedule will be discussed with the selected CM/GC during the Preconstruction Services.

NOTE 2: Construction Support Costs as described in AIA Document A133-2019 Agreement and general/supplemental conditions.

ATTACHMENT C – LIST OF MAJOR

SUBCONTRACTORS AND SUPPLIERS

LIST OF MAJOR SUBCONTRACTORS AND SUPPLIERS

Concrete Subcontractor:

Carpentry Subcontractor:

Window & Door Subcontractor:

Roofing Subcontractor

Painting Subcontractor:

Masonry Subcontractor:

Mechanical Subcontractor:

Plumbing Subcontractor

Electrical & Lighting Subcontractor

Security Systems Integrator

Audio/Visual Systems

Note: Owner and Architect shall approve of suppliers and subcontractors before execution of the Construction Services Work Authorization

ATTACHMENT D – AIA DOCUMENT

A133-2019 STANDARD FORM OF

AGREEMENT BETWEEN OWNER AND

CONSTRUCTION MANAGER AS

CONTRACTOR

ATTACHMENT E -

ACKNOWLEDGMENT AND

ATTESTATION FORM