About this file
This document is a Request for Quote (RFQ) from the State of Illinois Department of Insurance for the replacement of approximately 1,686 square yards of carpet flooring under cubicle areas on the 4th and 5th floors. The RFQ requires the removal and disposal of the existing carpet and the installation of new carpet tiles, including all necessary materials and labor. A mandatory bidder site visit is scheduled for January 3-6, and quotes are due by January 9, 2023, at 12:00 pm (CST). The RFQ specifies that no subcontractors are allowed, and the awarded contractor must be experienced and skilled in office carpet installation.
The RFQ provides detailed pricing information, including separate line items for materials and labor. Vendors are required to submit pricing that is valid for 90 days and includes all shipping and handling charges. The Department of Insurance reserves the right to reject any or all offers and to award by item, part, or portion of an item, group of items, or total. Additionally, the Department has the right to cancel the purchase order at any point for any reason.
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Other files
| File | Type | Posted |
|---|---|---|
| QA~4.docx | DOCX document | |
| standard-terms-and-conditions.pdf | ||
| forms-b.docx | DOCX document |
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Text version
STATE OF ILLINOIS
DEPARTMENT OF INSURANCE
REQUEST FOR QUOTE
SMALL PROCUREMENT – CARPET FLOORING REPLACEMENT
B-33864
Quotes due: No later than January 9, 2023, 12:00 pm (CST) Quotes will need to be submitted in BidBuy. Forms A or Forms B will be required.
Specification and Requirements:
1. Removal and disposal of approximately 1,686 square yards of carpet flooring.
2. Install of approximately 1,686 square yards of new carpet flooring under cubicle area.
3. Provide all installation materials such as transition, trim, glue and seeming.
4. Clean-up work site and disposal of all waste associated with this project.
Bidder Conference/Site Visit Location: The Department of Insurance, 320 W. Washington, Springfield, IL Mandatory Bidder Site Visit: January 3-6 from 9:00 am to 3:00 pm during the days listed.
Please contact DOI Administrative Services Manager, Steve Humphrey at (217) 524-8376 to schedule an appointment.
The Bidder is required to make a site visit. Must be scheduled in advance. The Bidder will be disqualified and considered non-responsive if Bidder does not attend, not on time, or fails to sign the attendance sheet.
Materials Carpet Squares: Brand name or equivalent - Shaw Peto II Tile. Style 59369 Color: TBD
Vendor Pricing Materials/Description
Labor for removal and Replacement of carpet on 4th and 5th Floors
Materials for replacement carpet flooring on the 4th and 5th Floors
Vendor’s Name: ________________________________________________ Contact: ______________________________________________________ Phone: ________________________ Email: _____________________________________________
NOTES TO VENDOR:
· NO Subcontractors will be allowed.
· Carpet installer shall be experienced and skilled to install office carpeting.
· All quoted prices must be valid for 90 days from date of submission. All prices must include shipping and handling charges.
· No Price increase will be accepted.
· The Department reserves the right to reject all offers; to reject individual offers for failure to meet any requirement; to award by item, part or portion of an item, group of items, or total; and to waive minor defects.
· DOI has the right to cancel the purchase order at any point for any reason.
· All products will be new.
· If this form is not filled out in its entirety, or returned prior to the deadline requested, the quote/offer may be disqualified.
· Vendor shall not bill for any taxes unless accompanied by proof the State is subject to the tax. If necessary, Vendor may request the applicable agency’s Illinois tax exemption number and federal tax exemption information.
· The use of a brand name is for the purpose of describing the standard of quality, performance, and characteristics desired and is not intended to limit or restrict competition. "Or equal" submissions will not be rejected because of minor differences in design, construction or features that do not affect the suitability of the product for its intended use. Burden of proof that the product is equal is on the bidder.
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