RFQ- B2108 Shed Building Materials.pdf

DEPARTMENT OF THE AIR FORCE

Maryland Air National Guard

2701 EASTERN BOULEVARD

BALTIMORE MARYLAND 21220-2899

REQUEST FOR QUOTES – B2109 Shed Building Materials

W50S82-25-Q-18WZ

TABLE OF CONTENTS

1. Statement of Need/ Required Agreement Line Items

2. Type of Contract

3. Important Dates

4. Inspection and Acceptance

5. Limitation of Authority

6. Basis of Award

7. Special Instructions

8. Agreement Clauses

9. Maryland ANG Points of Contact

1. STATEMENT OF NEED/ REQUIRED AGREEMENTLINE ITEMS

Using FAR Part 13, Simplified Acquisition Procedures, the Maryland Air National Guard is issuing a Request for Quote (RFQ) for 98 various construction items as listed in the attached bill of materials on a brand name or equal basis.

The Contractor shall furnish all items listed in the attached Bill of Materials, including any required components, accessories, and technical documentation necessary to ensure full functionality as commercially available. Each item shall be either the specified brand and model or an equivalent product with substantially similar characteristics and quality, and all items shall be delivered in accordance with applicable quality standards. The Government intends to issue a Firm Fixed Price purchase order.

All items shall be delivered in full to the FOB Destination at 2701 Eastern Blvd, Baltimore, MD 21220, no later than forty-five (45) calendar days after the date of award. Timely delivery is a material requirement of this award.

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. Interested parties must quote on all request outlined in this document. Award will be made based on overall best value to the government.

The Government intends to award without discussions.

This requirement is set aside for Total Small Business

NAICS: 423390

Small Business Size Standard: 100 employees

2. TYPE OF CONTRACT

This will be a firm fixed price (FFP) purchase order using NAICS code 423390– “Other Construction Material Merchant Wholesalers”

3. IMPORTANT DATES

RFP Closing Date: 11 July 2025 at 12:00 P.M EST is the quote submission cut-off. ANY PRICE

QUOTES RECEIVED AFTER THIS TIME WILL NOT BE ACCEPTED.

Anticipated Award Date: 16 July 2025

4. INSPECTION AND ACCEPTANCE:

Inspection and acceptance of the products and services to be furnished shall be performed by a designated Government official on Martin State Airport. The Contracting Officer or designated Government official may inspect all received items to ensure the deliverables meet the MDANG specification requirement and any aspect of performance under this agreement at any time.

Government inspection and acceptance for all contractual items listed herein will be at destination.

5. LIMITATION OF AUTHORITY

No person in the Government, other than a Contracting Officer, has the authority to provide direction to the Contractor, which alters the Contractor’s obligations or changes this agreement in any way. If any person representing the Government, other than the Contracting Officer, attempts to alter agreement obligations, change the agreement specifications/statement of work or tells the Contractor to perform some effort which the Contractor believes to be outside the scope of this contract, the Contractor shall immediately notify the Contracting Officer and receive direction from the Contracting Officer.

6. BASIS OF AWARD:

The Government intends to award one Firm-Fixed Price (FFP) contract resulting from this solicitation to the responsible vendors whose quotes conforming to the solicitation while meeting all the item characteristics required. All items listed will be awarded as “all or nothing”. Quotes will be evaluated pursuant to FAR PART 13 procedures.

The Firm Fixed Price contract will be made to the responsible offeror whose quote represents the best value to the Government on the basis of the lowest evaluated price while meeting the technical and quality requirements.

Instructions to Vendors:

All vendors must submit their company's quote(s) to SSgt Zachary Ayoubi by email at zachary.ayoubi.1@us.af.mil before the solicitation close date and time. All quotes must include the following:

(a) Administrative Cover Letter that at minimum includes the following:

a. Complete Business Mailing Address

b. Proposed delivery time line (NTE 45 days from date of award; FOB Destination)

c. Cage Code/NAICS Code SAM Unique Entity ID (UEI)

d. Contact Name, Phone, Fax, and email address

(b) A completed Bill of Materials (BOM) quote in response to this RFQ that shall:

a. Confirm the Offered Item: For each line item, clearly indicate whether the quoted product is the exact brand and model specified in the BOM, or an equivalent product.

b. "Or Equal" Substitutions:

i. If quoting an equal product, the offeror must provide sufficient information—such as manufacturer name, model number, technical specifications, datasheets, or product URLs—to demonstrate that the quoted item meets or exceeds the salient characteristics of the item identified in the BOM.

ii. Failure to provide sufficient descriptive information may result in the item being deemed non-responsive.

c. The offeror may use the provided BOM template or submit their own version that retains all item references, quantities, and descriptions, with a corresponding column noting whether the item is being quoted as “Brand Name” or “Equal.”

VENDOR CERTIFICATIONS:

Prior to award, the vendor must be currently registered in the System for Award Management (SAM) at https://www.sam.gov. The Government reserves the right to award on a multiple award or an all or none basis. Lack of current registration in the SAM database will make an offeror ineligible for award.

SUBMIT YOUR QUOTES TO THE FOLLOWING POC:

CONTRACT SPECIALIST:

SSgt Zachary Ayoubi

175 WG/MSC

2701 Eastern Blvd Baltimore, MD 21220 Telephone: 410-918-6284 zachary.ayoubi.1@us.af.mil

7. SPECIAL INSTRUCTIONS/ADDITIONAL INFORMATION

(a) The MDANG POC is not authorized to make any commitments or changes that will affect price, quality, quantity, delivery or any other terms and conditions of the contract.

(b) Tax Exemption Status: MDANG is an activity of the Federal Government. As such, state agencies are precluded from taxing them by reason of the Supreme Court decision in McCullough v.

Maryland, 17 US 313 (1817). In addition, the various states have codified this immunity by appropriate statutes.

(c) Invoice Submission: Invoices shall be submitted electronically through Wide Area Work Flow

(WAWF) in accordance with instructions found in DFARS Clause 252.232-7006 (see section d below).

https://www.sam.gov/ mailto:zachary.ayoubi.1@us.af.mil

(d) Agreement Clauses: The following additional Federal Acquisition Regulation (FAR) and Defense FAR Supplement (DFARS) clauses apply to this acquisition.

ATTACHMENTS

1. Bill of Materials – B2108 Shed Building Materials

CLAUSES INCORPORATED BY REFERENCE

52.204-7 System for Award Management.

52.204-13 System for Award Management Maintenance.

52.204-16 Commercial and Government Entity Code Reporting.

52.204-19 Incorporation by Reference of Representations and Certifications.

52.204-25 Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving.

52.225-13 Restrictions on Certain Foreign Purchases.

52.225-25 Prohibition on Contracting With Entities Engaging in Certain Activities or Transactions Relating to Iran-Representation and Certifications.

52.232-40 Providing Accelerated Payments to Small Business Subcontractors.

52.233-4 Applicable Law for Breach of Contract Claim.

252.201-7000 Contracting Officer's Representative DEC 1991 252.203-7000 Requirements Relating to Compensation of Former DoD Officials SEP 2011 252.203-7001 Prohibition On Persons Convicted of Fraud or Other Defense-

Contract-Related Felonies

DEC 2008

252.203-7002 Requirement to Inform Employees of Whistleblower Rights SEP 2013 252.203-7003 Agency Office of the Inspector General DEC 2012 252.203-7004 Display of Hotline Posters OCT 2013 252.204-7000 Disclosure Of Information OCT 2013 252.204-7002 Payment For Subline Items Not Separately Priced DEC 1991 252.204-7003 Control Of Government Personnel Work Product APR 1992 252.204-7005 Oral Attestation of Security Responsibilities NOV 2001 252.204-7009 Limitations on the Use or Disclosure of Third-Party Contractor

Reported Cyber Incident Information

OCT 2013

252.204-7012 Safeguarding Covered Defense Information and Cyber Incident Reporting

OCT 2013

252.204-7015 Notice of Authorized Disclosure of Information for Litigation Support

MAY 2013

252.205-7000 Provision Of Information To Cooperative Agreement Holders DEC 1991 252.209-7004 Subcontracting With Firms That Are Owned or Controlled By The

Government of a Country that is a State Sponsor of Terrorism

OCT 2015

252.223-7004 Drug Free Work Force SEP 1988 252.223-7006 Prohibition On Storage, Treatment, and Disposal of Toxic or

Hazardous Materials

SEP 2014

252.225-7048 Export-Controlled Items JUN 2013 252.226-7001 Utilization of Indian Organizations and Indian-Owned Economic

Enterprises, and Native Hawaiian Small Business Concerns

SEP 2004

252.227-7013 Rights in Technical Data--Noncommercial Items FEB 2014

252.227-7014 Rights in Noncommercial Computer Software and Noncommercial Computer Software Documentation

FEB 2014

252.227-7013 Rights in Bid or Proposal Information JAN 2011 252.227-7025 Limitations on the Use or Disclosure of Government-Furnished

Information Marked with Restrictive Legends

MAY 2013

252.227-7030 Technical Data--Withholding Of Payment MAR 2000 252.227-7037 Validation of Restrictive Markings on Technical Data SEP 2013 252.227-7039 Patents--Reporting Of Subject Inventions APR 1990 252.232-7000 Advanced Payment Pool DEC 1991 252.232-7003 Electronic Submission of Payment Requests and Receiving Reports JUN 2012 252.232-7010 Levies on Contract Payments DEC 2006 252.237-7010 Prohibition on Interrogation of Detainees by Contractor Personnel JUN 2013 252.239-7000 Protection Against Compromising Emanations JUN 2004 252.239-7001 Information Assurance Contractor Training and Certification JAN 2008 252.239-7018 Supply Chain Risk OCT 2015 252.242-7006 Accounting System Administration FEB 2012 252.243-7002 Requests for Equitable Adjustment DEC 2012 252.244-7000 Subcontracts for Commercial Items JUN 2013 252.244-7001 Contractor Purchasing System Administration MAY 2014 252.247-7023 Transportation of Supplies by Sea APR 2014

CLAUSES INCORPORATED BY FULL TEXT

52.219-28 POST-AWARD SMALL BUSINESS PROGRAM REREPRESENTATION (JULY 2013)

(a) Definitions. As used in this clause--

Long-term agreement means a agreement of more than five years in duration, including options. However, the term does not include contracts that exceed five years in duration because the period of performance has been extended for a cumulative period not to exceed six months under the clause at 52.217-8, Option to Extend Services, or other appropriate authority.

Small business concern means a concern, including its affiliates that is independently owned and operated, not dominant in the field of operation in which it is bidding on Government contracts, and qualified as a small business under the criteria in 13 CFR part 121 and the size standard in paragraph (c) of this clause.

Such a concern is ``not dominant in its field of operation'' when it does not exercise a controlling or major influence on a national basis in a kind of business activity in which a number of business concerns are primarily engaged. In determining whether dominance exists, consideration shall be given to all appropriate factors, including volume of business, number of employees, financial resources, competitive status or position, ownership or control of materials, processes, patents, license agreements, facilities, sales territory, and nature of business activity.

(b) If the Contractor represented that it was a small business concern prior to award of this contract, the Contractor shall represent its size status according to paragraph (e) of this clause or, if applicable, paragraph

(g) of this clause, upon the occurrence of any of the following:

(1) Within 30 days after execution of a novation agreement or within 30 days after modification of the agreement to include this clause, if the novation agreement was executed prior to inclusion of this clause in the contract.

(2) Within 30 days after a merger or acquisition that does not require a novation or within 30 days after modification of the agreement to include this clause, if the merger or acquisition occurred prior to inclusion of this clause in the contract.

(3) For long-term contracts--

(i) Within 60 to 120 days prior to the end of the fifth year of the contract; and

(ii) Within 60 to 120 days prior to the date specified in the agreement for exercising any option thereafter.

(c) The Contractor shall represent its size status in accordance with the size standard in effect at the time of this representation that corresponds to the North American Industry Classification System (NAICS) code assigned to this contract. The small business size standard corresponding to this NAICS code can be found at http://www.sba.gov/content/table-small-business-size-standards.

(d) The small business size standard for a Contractor providing a product which it does not manufacture itself, for a agreement other than a construction or service contract, is 500 employees.

(e) Except as provided in paragraph (g) of this clause, the Contractor shall make the representation required by paragraph (b) of this clause by validating or updating all its representations in the Representations and Certifications section of the System for Award Management (SAM) and its other data in SAM, as necessary, to ensure that they reflect the Contractor's current status. The Contractor shall notify the contracting office in writing within the timeframes specified in paragraph (b) of this clause that the data have been validated or updated, and provide the date of the validation or update.

(f) If the Contractor represented that it was other than a small business concern prior to award of this contract, the Contractor may, but is not required to, take the actions required by paragraphs (e) or (g) of this clause.

(g) If the Contractor does not have representations and certifications in SAM, or does not have a representation in SAM for the NAICS code applicable to this contract, the Contractor is required to complete the following representation and submit it to the contracting office, along with the agreementnumber and the date on which the representation was completed:

The Contractor represents that it ( ) is, ( ) is not a small business concern under NAICS Code 541519-assigned to agreement number HB0001-20-R-0007.

(Contractor to sign and date and insert authorized signer's name and title).

(End of clause)

252.232-7006 WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (MAY 2013)

(a) Definitions. As used in this clause--

Department of Defense Activity Address Code (DoDAAC) is a six position code that uniquely identifies a unit, activity, or organization.

Document type means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

Local processing office (LPO) is the office responsible for payment certification when payment certification is done external to the entitlement system.

(b) Electronic invoicing. The WAWF system is the method to electronically process vendor payment requests and receiving reports, as authorized by DFARS 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall--

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.acquisition.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this Web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawf.eb.mil/.

(e) WAWF methods of document submission. Document submissions may be via Web entry, Electronic Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor must use the following information when submitting payment requests and receiving reports in WAWF for this contract/order:

(1) Document type. The Contractor shall use the following document type(s).

COMBO

(Contracting Officer: Insert applicable document type(s). Note: If a “Combo” document type is identified but not supportable by the Contractor's business systems, an “Invoice” (stand-alone) and “Receiving Report” (stand-alone) document type may be used instead.)

(2) Inspection/acceptance location. The Contractor shall select the following inspection/acceptance location(s) in WAWF, as specified by the contracting officer.

(Contracting Officer: Insert inspection and acceptance locations or “Not applicable”.)

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table* Field Name in WAWF Data to be entered in WAWF Pay Official DoDAAC F87700 Issue By DoDAAC W50S82 Admin DoDAAC W50S82 Inspect By DoDAAC F7U3MB Ship To Code F7U3MB