RFQ Attachment 1- Statement of Work FY25.pdf

STATEMENT OF WORK

FOR

CLEANING GREASE VAPOR EXHAUST SYSTEMS

AT

SCOTT AIR FORCE BASE, ILLINOIS

1 February 2025 – 31 January 2030

3 January 2025

1. Code Requirements for Commercial Cooking Operations: Hoods, grease removal devices, fans, ducts, and other appurtenances shall be cleaned at frequent intervals prior to surfaces becoming heavily contaminated with grease or oily sludge. After cleaning the exhaust system of heavily contaminated grease/oily sludge, it shall not be coated, with powder or other substance. The entire exhaust system shall be inspected at frequencies determined by type or volume of use not to exceed six months.

Exhaust systems shall be cleaned by a properly trained, qualified, and certified person(s). All persons performing commercial cooking cleaning must be certified IAW National Fire Protection Association (NFPA) 96, Ventilation Control and Fire Protection of Commercial Cooking Operations, most current edition. A certificate of cleaning shall be placed within the Kitchen indicating the date cleaned and the name of the servicing company. Areas not cleaned shall also be noted.

2. Work to be Performed: Contractor will furnish all materials, supplies, equipment and transportation needed to clean hood and exhaust systems. The contractor will remove all accumulated grease, dust, lint and dirt from the hood, duct, fans and equipment. Utilizing flammable solvents or other flammable cleaning aids shall not be used.

Clean-out plates/access panels (openings) are provided by the government for thorough cleaning of the exhaust systems. All interior surfaces to include clean-out and access panels shall be cleaned.

Contractor will identify any areas that are not NFPA 96 compliant for access panels for work orders to be submitted and corrected by the government.

Contractor will provide before and after cleaning photos for each hood cleaned to help identify hood/duct cleanliness and deficiencies. These pictures shall be delivered via hard copy or digital five (5) days after each cleaning. All work performed shall meet and be in compliance with NFPA 96, most current edition.

Cleaning schedules will be arranged so there is a plus or minus 15-day leeway from the last date cleaned for bi-monthly and quarterly cleanings within the scheduled cleaning month. This will ensure short and excess times between cleaning are not an issue.

Facilities which require cleaning under this contract:

FACILITY FREQUEN

CY

MONTHS NUMB

ER

OF

HOODS

HOURS OF

OPERATION

468 – In Flight Kitchen

2 Mar/Sep 1 Mon - Fri 0730 –

1192 – Golf Course * 2 Jan**/Jul 1 Mon - Fri 0730 –

1560 – Scott Club * 4 Feb/May/Aug/Nov 3 Mon - Tue 0700 – Wed - Sat 0700 – Sun 0700 – 1400

1640 – AAFES

Express*

2 Feb/Aug 1 Mon - Sun 0600 –

1649 – Burger King 6 Jan**/Mar/May/Jul/Sep/ Nov

2 Mon - Fri 0600 – Sat 0730 – 1700

1700- Asian Joe’s 2 Feb/Aug 2 Mon-Fri 0700-

1800 – Dining Facility

4 Feb/May/Aug/Nov 5 Mon - Sun 0600 –

1805 – Child Care Facility *

2 Jan**/Jul 1 Mon - Fri 0630 –

1807 – Child Care Facility *

2 Jan**/Jul 1 Mon - Fri 0630 –

1934 – Bowling Alley

4 Feb/May/Aug/Nov 1 Mon - Sat 0900 – Sun 1200 –1800

1981A – Qdoba * 2 Mar/Sep 1 Mon - Sat 1000 – Sun 1000 – 1800

1981B – Domino’s Pizza *

2 Jan**/Jul 1 Sun - Thu 1000 – Fri - Sat 1000 –

1981C – Charley’s Steakery *

4 Feb/May/Aug/Nov 1 Mon - Sat 0800 – Sun 1100 – 1600

1981D – Panda Express

6 Jan**/Mar/May/Jul/Sep/ Nov

1 Mon - Sat 1030 – Sun 1000 – 1800

4780- Youth Center* 2 Feb/Aug 1 Mon - Fri 0630 –

* Note: Semi-Annual and Quarterly cleanings will be cleaned 15-days plus or minus of the last cleaning date within the scheduled cleaning month.

** Indicates January cleaning dates that will need to be accomplished within 28 days of Contract Award.

Will be accomplished in January of each option year thereafter.

3. Working Conditions: The contractor shall report to the Main Fire Station Bldg. 460 prior to commencing work and upon completion of work. The contractor and food service manager shall coordinate scheduling as to when work shall be accomplished in accordance with required frequencies. A listing of the Managers and contact information will be provided at post award of the contract. Work should be scheduled so there is no interruption with the operations of the facility and establish a routine and set schedule for cleaning. All schedules will be provided to the Assistant Fire Chief of Fire Prevention of the Base Fire Department. The Fire Department and food service manager shall be notified by the contractor at least five (5) working days prior to any changes or deviations from the schedule to avoid schedule conflicts. No work shall be performed on federal holidays (New Year’s Day, Birthday of Martin Luther King, Jr., Washington’s Birthday, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, and Christmas Day). Work is to be accomplished after retail hours; the Scott Club will be cleaned on Sunday afternoons. In addition to federal holidays, clearance to work during Installation down days and family days are subject to location POC approval. Work should be scheduled on Thursdays when possible.

The contractor shall use drop cloths, shields, and other protective devices to prevent damage to equipment or property. All fixtures and equipment interfering with the work to be accomplished will be removed and replaced by the contractor. The contractor shall remove all grease, lint, dust or dirt accumulations. All contaminates shall be removed from the site and disposed of by the contractor. The contractor, prior to completion of work, shall return all equipment and devices to service.

All questions or clarification will be answered by contacting the Base Fire Department, Fire Prevention Office at 618-256-3378/7212.

4. Safety Requirements: All work shall be accomplished in a safe manner. The contractor shall provide all safety equipment to personnel performing the cleaning. i.e. gloves, eye protection, aprons or protective outer garments.

Chemicals shall be non-toxic, non-corrosive, odorless and non-flammable/combustible. The contractor shall furnish at least three copies of Material Safety Data Sheets to the contracting officer at the time of award.

Work shall be accomplished in strict compliance with all applicable national and Air Force standards. Copies of requirements will be furnished to the contractor on request.

Deliverables:

Picture and Signed Receipts – due five (5) calendar days after performance (or first business day after if the 5th day falls on weekend or Federal Holiday) Schedule – due 5th of each month for those months scheduled cleaning, already coordinated with each facilities’ POC (or first business day after if the 5th falls on weekend or Federal Holiday).

5. Inspection: An operational inspection will be accomplished by fire protection and/or authorized facility personnel following each cleaning. The absence of the inspector will not relieve the contractor from strict compliance of these specifications. Contractor shall not install hood filters or remove roof access ladders until instructed to do so by inspecting personnel. The contractor is responsible for the correction of any deficiencies noted by the inspector. Upon completion, the contractor is responsible for providing a detailed receipt to include invoice number, cost, facility number, date, and technician to fire department personnel.

6. NON-PERSONAL SERVICES AND/OR INHERENTLY GOVERNMENTAL

SERVICES. The Government will neither supervise contractor employees nor control the method by which the contractor performs the required tasks. It shall be the responsibility of the contractor to manage its employees and to guard against any actions that are of the nature of personal services or give the perception of personal services. If the contractor feels that any actions constitute, or are perceived to constitute personal services, it shall be the contractor’s responsibility to notify the PCO immediately. These services shall not be used to perform work of a policy/decision making or management nature, (e.g., inherently governmental functions). All decisions relative to programs supported by the contractor shall be the sole responsibility of the Government.

7. Contractor Consent to Background Checks: The contractor and, as applicable, subcontractor shall not employ persons for work on this contract if such employee is identified as a potential threat to the health, safety, security, general well-being or operational mission of the installation and its population, nor shall the contractor or subcontractor employ persons under this contract who have an outstanding criminal warrant as identified by Law Enforcement Agency Data System (LEADS) through the National Crime Information Center.

LEADS checks will verify if a person is wanted by local, state, and federal agencies. All contractor and subcontractor personnel must consent to LEADS background checks.

Contractor and subcontractor personnel who do not consent to a LEADS check will be denied access to the installation. Information required to conduct a LEADS check includes full name, driver’s license number, and/or social security number, date of birth of the person entering the installation, and completion of a background check questionnaire. The contractor shall provide this information using the Scott AFB Form 21, Contractors Consent for Background Check, and shall submit it in conjunction with the contractor’s request for either base or vehicle passes. Completion of a successful LEADS check does not invalidate the requirement for an escort when contractor or subcontractor personnel are working within controlled or restricted areas. All identifying credentials will be compliant with the REAL IDAct.

Contractors shall ensure their employees and those of their subcontracts have the proper credentials allowing them to work in the United States. Persons later found to be undocumented, or illegal aliens will be remanded to the proper authorities. The contractor shall not be entitled to any compensation for delays or expenses associated with complying with the provisions of this clause. Furthermore, nothing in this clause shall excuse the contractor from proceeding with the contract as required.

8. Badges: The contractor is required to provide identification badges for their employees. All contractor personnel shall wear these badges while on duty on the government site. Badges are required to identify the individual, company name, and be clearly and distinctly marked as contractor. Size, color, style, etc. are to be mutually agreed to by contractor and government. The contractor’s identification badge will not be used as an entry requirement for installation entry or into any government designated controlled or restricted area. All DBIDS cards/passes will be turned in to the Dixon Visitor Control Center upon expiration of pass and/or completion of contract.

9. Contractor Registration of Vehicles on Scott AFB: All contractor or contractor employees’ vehicles used for the performance of this contract shall comply with all local, state and federal regulations. Additionally, any pass shall be surrendered to Security Forces upon demand to positively identify a person’s need to be on Scott AFB.

10. Access to Installation during Force Protection Conditions (FPCONs): Contractors will be assigned a mission essential designation IAW requirements contained in SAFBI 31- 101/Installation Security Instruction. Only the installation commander or the unit commander requesting contract support will assign the mission essential designation.

11. Property Protection: Property protection for facility where the contractors’ primary work center is located will be the responsibility of the local facility manager and local Government Security Manager, or their duly authorized representative IAW AFI 31-101, Integrated Defense and command/local directives. The contractor shall safeguard all government-owned equipment and materials in his/her possession or use.

12. Safeguarding Classified or Unclassified Information: The contractor shall meet Air Force standards for storing, processing, and handling classified information and systems.

Additionally, all resources (e.g. maps, publication/instructions, photos) provided by the government to assist the contractor in the performance of their contract will be surrendered upon termination of employment or the end of the contract performance period.

13. Non-Disclosure Agreements: To safeguard information, the contractor shall enter into non-disclosure agreements with the responsible local security manager.

14. Privacy Act: Work on this project requires that personnel have access to Privacy Information.

Personnel shall adhere to the Privacy Act, Title 5 of the U.S. Code, Section 552a and applicable agency rules and regulations.

15. Contractors Working in Controlled or Restricted Areas: The unit requesting contract support will always provide escort (s) for contractors when within a controlled area.

Contractors shall not escort other contractor employees within controlled or restricted areas. In addition, contractors shall fulfill, maintain, and comply with all security requirements IAW AFI 31-101, Integrated Defense, and command/local directives.

16. Access to Government Facilities with Controlled or Restricted Areas: The contractor shall comply with security regulations imposed by the installation commander and/or the agency responsible for the project location. Due to specific mission requirements inherent in the nature of controlled or restricted areas on Scott AFB, the government may direct the contractor to leave the controlled or restricted areas at any given time.

17. Contractors Responsibilities while Working within Controlled or Restricted Areas: Only contractor personnel with proper authority and qualifications shall enter a controlled or restricted area. Certain facilities require the issuance of an AF Form 1199CD. The government, at any time, may revoke the AF Form 1199CD. The procedures for the issuance of an AF Form 1199CD are contained in SABI 31-1 Integrated Defense/Antiterrorism Plan.

Contractors shall not escort other contractor employees within controlled or restricted areas.

Upon completion of the contract, all 1199CDs will be turned into the sponsor and in turn delivered to the 375th SFS/S5B, Line Badges. In addition, contractors shall fulfill, maintain, and comply with all security requirements contained in SABFI 31-1 Integrated Defense/Antiterrorism Plan.

18. Access to Government Facilities with Controlled or Restricted Areas for Replacement Contractors: The unit requesting contract support will continuously escort replacement contractors, not initially possessing the proper clearances and requiring entry to controlled or restricted areas. Replacement contractors shall submit paperwork within 30 days of being assigned to obtain an approved security clearance or favorable review. Replacement contractor personnel shall obtain a security clearance prior to working with, or having direct access to, classified material. In addition, replacement contractor personnel shall obtain a “Favorable review” prior to having access to a Controlled Area. The above information shall be submitted to 375 AMW/IP.