RFQ Hood and Duct Solicitation Scott AFB 03.19.2025.docx

REQUEST FOR QUOTATION (RFQ)

Purchase Request Reference: F3S3525030AQ01 – FY25 Hood Duct Service Solicitation #: FA440725QLW01 Contracting Activity: 375TH CONTRACTING SQUADRON Scott AFB, IL 62225-5015

Government Representative: Nicholas “Dillon” Weiss – Contracting Officer Phone – 618-256-9288 nicholas.weiss.5@us.af.mil SrA Latoyia Williams- Contract Specialist Phone- 618-576-9293 Latoyia.williams.1@us.af.mil Description of Requirement The 375th Contracting Squadron (PKB1) at Scott AFB, IL is soliciting the requirement for the Hood and Duct service contract on Scott AFB, IL that is intended to be awarded as a base year + four option year contract. To execute this contract, the contractor shall provide, in accordance with the Statement of Work (dated 03 January 2025) all the management, tools, supplies, equipment and labor necessary to furnish all materials, supplies, equipment and transportation needed to clean hood and exhaust systems. Specifically, the contractor will remove all accumulated grease, dust, lint and dirt from the hood, duct, fans and equipment without utilizing flammable solvents or other flammable cleaning aids for the team @ 375 Civil Engineer Squadron/Fire.

This is a commercial purchase using Federal Acquisition Regulation (FAR) Part 12 and Part 13 procedures. The following information, as required per FAR 12.603(c)(2) applies:

This is a combined synopsis/solicitation for commercial items prepared in accordance with FAR Part 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation, offers are being requested and a written solicitation will not be issued.

Solicitation number is FA440725QLW01 and is issued as a Request for Quotation (RFQ).

RFQ Attachment 3 - FAR DFARS DAFFARS Contract Clauses and Provisions, has incorporated provisions, and clauses that are in effect with Federal Acquisition Circular 2025-03, effective 2025- 01-17 that coincide with the Defense Federal Acquisition Regulation Supplement effective 2025-01- 17 and Defense of the Air Force Federal Acquisition Regulation Supplement effective 2024-10-16. Please note that certain sections that are named below must be filled out by the contractor.

This acquisition is being solicited as 100% Small Business set aside via SAM.gov under North American Industry Classification System (NAICS) code 561790 (Size Standard - $9M). The Product Service Code (PSC) is R499, Support – Professional: Other.

19 March 2025

Quotes are due no later than 10:00 AM Central Standard Time (CST) on Wednesday, 26 March 2025 via e- mail to the contract specialist SRA Latoyia Williams (latoyia.williams.1@us.af.mil), and the contracting officer, Mr. Nicholas “Dillon” Weiss. If issues are encountered with e-mail, please contact Mr. Weiss at 618-256-9288.

Deadline for questions is 10:00 AM CDT on Friday, 14 March 2025. If issues are encountered with e-mail, please contact the government representatives via telephone at the numbers listed at the top of this RFQ.

Site Visit: A site visit will be conducted on Tuesday, 11 March 2025 @ 10:00 AM CT. Vendors interested in seeing the site are instructed to meet outside 201 E. Winters St. Bldg. 50 on Scott AFB, IL. and from there we will drive to the location of this project/requirement. For getting access to the base, please email nicholas.weiss.5@us.as.mil your first and last name. From that point, Mr. Weiss will submit your pass to the Visitor Center which you’ll be able to pick up the day of the site visit.

Period of Performance: The intent of this service is for it to be awarded as soon as possible as currently there is a lapse in this service. That said, the anticipated contract structure will be a base plus 4 option year contract. Therefore, if this is awarded 18 March 2025 (completely hypothetical), the contract structure will look the following way:

Base Year: 18 March 2025 – 17 March 2026 Option Year 1: 18 March 2026 – 17 March 2027 Option Year 2: 18 March 2027 – 17 March 2028 Option Year 3: 18 March 2028 – 17 March 2029 Option Year 4: 18 March 2029 – 17 March 2030

CLIN Structure:

Base year

Each

Scott Club (FFP) – 3 Hoods

Quarterly (4)

Burger King (FFP) -2 Hoods

Bi-Monthly (6)

Each

Dining Facility (FFP) -5 Hoods

1805-Child Care Facility (FFP) – 1 Hood

1807- Child Care Facility (FFP) – 1 Hood

Bowling Alley (FFP) – 1 Hood

Each

Qdoba (FFP) – 1 Hood

Domino’s Pizza (FFP) – 1 Hood

Charley's Steakery (FFP) – 1 Hood

Each

Panda Express (FFP) – 1 Hood

Youth Center (FFP) – 1 Hood

Option year 1

Scott Club (FFP) – 3 Hoods

Burger King (FFP) -2 Hoods

Each

Dining Facility (FFP) -5 Hoods

Each

Each

Option year 2

Scott Club (FFP) – 3 Hoods

Burger King (FFP) -2 Hoods

Each

Dining Facility (FFP) -5 Hoods

Each

Each

Each

Option year 3

Scott Club (FFP) – 3 Hoods

Burger King (FFP) -2 Hoods

Each

Dining Facility (FFP) -5 Hoods

Each

Each

Option year 4

Scott Club (FFP) – 3 Hoods

Burger King (FFP) -2 Hoods

Asian Joes’s (FFP) -2 Hoods Semi-Annually (2)

Each

Dining Facility (FFP) -5 Hoods

Each

Each

Base Year

Option year 1

Option year 2

Option year 3

Option year 4

Total Cost :

NOTE: This total will be based on the net of CLINs X0001, X0002, X0003 and X0004

FAR 52.212-1 Instructions to Offerors-Commercial Products and Commercial Services (Sep. 2023) is hereby incorporated by reference, with the same force and effect as if it were given in full text.

In addition to the following addendum, all terms, and conditions of FAR 52.212-1 remain in effect. The following is tailored to this acquisition and is hereby added via addendum:

1. To assure timely and equitable evaluation of the offer, the offerors must follow the instructions contained herein. The offer must be complete, self-sufficient, and respond directly to the requirements of this solicitation.

2. Specific Instructions: The response shall consist of the following:

Cover Letter – The Cover Letter shall include the Offeror’s points of contact with e-mail address and phone number who are authorized to contractually obligate the company, CAGE Code, DUNS Number, small business status/categories, a statement the company understands the requirements specified and will meet the performance standards and requirements therein, and a statement the company does or does not take exception to any of the requirements of this RFQ.

3. Please provide the following information with your offer:

a. Expiration Date of Quote:

b. Proposed Payment Terms or Discount (i.e, Net 30, 1% 10 days):

c. Performance Begin/Complete:

- Please reference Delivery Date/Period of Performance above and let us know in your technical proposal the earliest date you could start this service contract.

d. Technical Proposal – please offer a summary on how you intend to accomplish the work that is no more than 2 pages. We are not looking for a capabilities statement here. Note – this must be provided to be considered for award as this is how we gauge if you are technically capable of providing this service.

The provision at 52.212-2, Evaluation-Commercial Items (May 2024), applies to this acquisition

(a) The government intends to award a contract from the resulting solicitation to the responsible offeror whose offer conforms to solicitation and represents the Lowest priced Technically Acceptable quote presented to the government. The following factors shall be used to evaluate offers:

Factor I- Price Factor II- Technical Evaluation Factor III- Past Performance

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

Offerors must include with their offer a completed copy of the provision at 52.212-3, Offeror Representations and Certifications—Commercial Items (May 2024), unless this information has been submitted electronically as part of its annual representations and certificates at https://www.sam.gov.

As prescribed in 52.212-3, an offeror shall complete only paragraphs (b) of this provision if the offeror has completed the annual representations and certificates electronically in the System for Award Management (SAM) accessed through https://beta.sam.gov. If an offeror has not completed the annual representations and certifications electronically, the offeror shall complete only paragraphs (c) through

(v) of this provision.

REAL ID ACT Version 41

Passed by Congress in 2005, the REAL ID Act enacted the 9/11 Commission's recommendation that the Federal Government "set standards for the issuance of sources of identification, such as driver's licenses." Due to circumstances resulting from the COVID-19 pandemic and the national emergency declaration, the Department of Homeland Security, is extending the REAL ID enforcement deadline until 7 May 2025.

The following states/territories are under review, allowing Federal agencies to accept driver's licenses and identification cards from at Federal facilities and nuclear power plants until further notice:

Under Review A. Samoa

REAL ID COMPLIANT

All 50 states are compliant with the REAL ID Act.

Below are acceptable forms of identification for identity proofing for access to Scott AFB if you do not have an Enhanced Driver’s License:

· Driver's licenses or other state photo identity cards issued by DMV (or equivalent)

· U.S. passport

· U.S. passport card

· DHS trusted traveler cards (Global Entry, NEXUS, SENTRI, FAST)

· U.S. DoD ID, including IDs issued to dependents

· Permanent resident card

· Border crossing card

· State-issued Enhanced Driver’s License

· Federally recognized, tribal-issued photo ID

· HSPD-12 PIV card

· Foreign government-issued passport

· Canadian provincial driver's license or Indian and - Northern Affairs Canada card

· Transportation worker identification credential

· U.S. Citizenship and Immigration Services

· Employment Authorization Card (I-766)

· U.S. Merchant Mariner Credential

· Veterans Health Administration (VA) ID

Please contact Pass and Registration at 256-2008 if you have any questions or need additional information.

AFFARS 5352.201-9101 Ombudsman

Ombudsman (July 2023)

(a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the interested party to another official who can resolve the concern.

(b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions).

(c) If resolution cannot be made by the contracting officer, the interested party may contact the ombudsman, Ms. Susan R. Madison, AFICC OL AMC, 510 POW/MIA, Scott AFB, IL 62225- 5022, 618-229-0267 fax (618) 229-0267, fax (618) 256-6668 email: susan.madison@us.af.mil. Concerns, issues, disagreements, and recommendations that cannot be resolved at the Center/MAJCOM/DRU/SMC ombudsman level, may be brought by the interested party for further consideration to the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number (571) 256-2395, facsimile number (571) 256-2431.

(d) The ombudsman has no authority to render a decision that binds the agency.

(e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the Contracting Officer.

(End of clause)

AFFARS 5352.242-9000 Contractor Access to Air Force Installations (July 2023)

CONTRACTOR ACCESS TO AIR FORCE INSTALLATIONS (JUL 2023)

(a) The contractor shall obtain base identification and vehicle passes, if required, for all contractor personnel who make frequent visits to or perform work on the Department of the Air Force installation(s) cited in the contract. Contractor personnel are required to wear or prominently display installation identification badges or contractor-furnished, contractor identification badges while visiting or performing work on the installation.

(b) The contractor shall submit a written request on company letterhead to the contracting officer listing the following: contract number, location of work site, start and stop dates, and names of employees and subcontractor employees needing access to the base. The letter will also specify the individual(s) authorized to sign for a request for base identification credentials or vehicle passes. The contracting officer will endorse the request and forward it to the issuing base pass and registration office or Security Forces for processing. When reporting to the registration office, the authorized contractor individual(s) should provide a valid driver’s license, current vehicle registration, valid vehicle insurance certificate, and [ insert any additional requirements to comply with local security procedures] to obtain a vehicle pass.

(c) During performance of the contract, the contractor shall be responsible for obtaining required identification for newly assigned personnel and for prompt return of credentials and vehicle passes for any employee who no longer requires access to the work site.

(d) When work under this contract requires unescorted entry to controlled or restricted areas, the contractor shall comply with [insert any additional requirements to comply with AFI 31-101, Integrated Defense, and DODMAN5200.02_AFMAN 16-1405, Air Force Personnel Security Program] citing the appropriate paragraphs as applicable.

(e) Upon completion or termination of the contract or expiration of the identification passes, the prime contractor shall ensure that all base identification passes issued to employees and subcontractor employees are returned to the issuing office.

(f) Failure to comply with these requirements may result in withholding of final payment. (End of clause)

Attachment List:

RFQ Attachment 1 – Statement of Work FY25 RFQ Attachment 2 – Wage Determination 2015-5075 Rev. 28 RFQ Attachment 3 - FAR DFARS DAFFARS Solicitation Provisions and Contract Clauses RFQ Attachment 4 – RFI Log – FY25 Hood and Duct Service Contract – 03.18.2025 Amendment 01 – Hood and Duct Solicitation @ Scott AFB – 03.14.2025 Amendment 02- Hood and Duct Solicitation @ Scott AFB- 03.19.2025