RFQ - AFHRA Film Scanners.docx

REQUEST FOR QUOTE

(THIS IS NOT AN ORDER)

GENERAL INFORMATION

The 42nd Contracting Squadron, 50 LeMay Plaza South, Bldg. 804, Maxwell AFB, AL has a requirement to procure Lasergraphics ScanStation Archival Film Scanner. The Government is soliciting for “Open Market” quotes only. This requirement is being solicited as a 100% small business set-aside. Only quotes from small business vendors will be accepted. This solicitation incorporates provisions and clauses by both reference and full text. The full text of clauses incorporated by reference may be accessed electronically at www.acquisition.gov.

SCHEDULE OF SUPPLIES/SERVICES:

installation, diagnostics, & 3-day comprehensive user trng for up to 4 personnel.

DELIVERY INFORMATION: All items shall be shipped to the following address:

Air Force Historical Research Agency ATTN: Christopher Horton 600 Chennault Circle Building #1405, Room#161 Maxwell AFB, AL 36112

INSTRUCTIONS TO OFFERORS:

1. This will be a competitive firm-fixed priced purchase order. The contracting officer has determined there is a high probability of adequate price competition in this acquisition. This solicitation is being issued on a competitive basis. To assure timely and equitable evaluation of quote, the quoter must follow the instructions contained herein. Failure to meet a requirement may result in a quoter being ineligible for award.

2. Specific Instructions:

a) Offeror must submit a dated quote with unit prices and extended prices in response to this solicitation.

b) Product Requirement: Quoter must submit a quote for the Lasergraphics ScanStation Archival Film Scanner as outlined in the Schedule of Supplies/Services for CLIN(s) 0001-0002.

c) Delivery Date: The quoter shall propose a realistic date (based on days after date of contract) for the requirements identified in this solicitation. The delivery date shall take into consideration availability, ordering, shipping and any other factors that could affect the delivery of the item(s) being proposed under this solicitation.

Delivery date will be incorporated into the resulting contract.

d) To be eligible to receive an award resulting from this RFQ, contractors must be registered in the DoW Systems for Award Management database, no exceptions. To register, please visit http://www.sam.gov or by calling 1-866-606-8220.

e) Quoter must confirm country of origin. If any products offered are not a domestic, qualifying country, or designated country end product IAW R-DFARS 252.225-7001 (Buy American and Balance of Payments Program), offerors are required to submit a completed copy of the R-DFARS 252.225-7000 (Buy American--Balance of Payments Program Certificate) certification, from SAM, with their quote.

f) Responses to this notice shall be provided in writing via e-mail to the Contract Specialist, SrA Malik Bacon, (334) 953-2253, malik.bacon@us.af.mil and the Contracting Officer, Jeremy Kersey, (334) 953-3526, jeremy.kersey.1@us.af.mil. All responses shall be received by 01:00 pm CDT, 27 Aug 2026. Email is the preferred method of contact. Upon receipt of your quote, the Government will confirm receipt within 24 hours. If confirmation has not been received within 24 hours, please contact the Contract Specialist and the Contracting Officer identified in this notice.

BASIS FOR CONTRACT AWARD

1. Award will be made to the lowest priced offeror that meets the minimum criteria identified below. Quotes will be assigned ratings of Acceptable (clearly meets minimum requirements) and Unacceptable (does not clearly meet minimum requirements).

Product Requirement: Offeror’s quote will be evaluated for acceptability to ensure the Lasergraphics brand name items outlined in the Schedule of Supplies/Services for CLIN 0001-CLIN 0002 have been provided.

2. Price: Price: The Government anticipates competitive offers to determine price reasonableness IAW RFO

ATTACHMENTS (3):

1. Attachment 1 - Statement of Requirement

2. Attachment 2 – Provisions and Clauses

3. Attachment 3 - Redacted Brand Name Justification