RFQ Access System Upgrade.pdf

14 July 2025

MEMORANDUM FOR: ALL INTERESTED PARTIES

FROM: 36 CONS/PKB

Bldg. 22026 Unit 14040 Andersen AFB, Yigo, GU 96929

DOCUMENT TYPE: COMBINED SYNOPSIS/SOLICITATION

SOLICITATION NUMBER: FA524025Q0034

SOLICITATION TYPE: REQUEST FOR QUOTES (RFQ)

NAICS CODE: 561621 - Security alarm systems sales combined with installation, repair, or monitoring services

SET-ASIDE: 100% Small Business Set-Aside Acquisition

SMALL BUSINESS SIZE STANDARD: $25 Million

SUBJECT: RFQ 36 Wing Command Post Installation Control Center (ICC) Access Control and Security Camera Upgrade

RESPONSE DATE: July 30, 2025, at 1:00pm Chamorro Standard Time

DESCRIPTION:

1. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation. The solicitation is being issued using simplified acquisition procedures.

2. The solicitation documents and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2025-04, effective date 11 June 2025, DFARS Change effective 17 January 2025, DFARS PGI Change effective 17 January 2025, and DAFAC 2025-03 effective 17 January 2025.

3. Contract Line-Item Number(s) (CLINs):

CLIN Description X001 Preventative maintenance X002 Emergency response

0003 ICC Access Control and Security Camera Upgrade (hardware, setup and configuration, training and shipping)

4. Vendor Information:

Vendor Name:

Quoted By:

Title:

Email:

Phone: Warranty:

CAGE: Business Size:

UEI: Delivery:

Tax ID: Discount Terms:

5. Delivery and Period of performance Information:

The contractor shall pack and mark the shipment in conformance with carrier requirements, deliver the shipment in good order and condition to the point of delivery specified in the delivery order, be responsible for any loss of and/or damage to the goods occurring before receipt and acceptance of the shipment by the consignee at the delivery point specified in the delivery order;

and pay all charges to the specified point of delivery.

Period of performance:

Base Year 1 Sep 2025 - 31 Aug 2026 (installation shall be completed within 90 days after contract award)

Option Year 1 1 Sep 2026 - 31 Aug 2027 Option Year 2 1 Sep 2027 - 31 Aug 2028 Option Year 3 1 Sep 2028 - 31 Aug 2029 Option Year 4 1 Sep 2029 - 31 Aug 2030

Delivery Terms: FOB Destination

Delivery Address:

36 Wing Command Post (PACAF) Crumm Ave, Building #21007 Andersen Air Force Base, Yigo, GU 96929

6. Addendum to FAR 52.212-1 Instructions to Offerors—Commercial Products and

Commercial Services (Sep 2023)

I. It is the Government’s intent to award without discussions, per FAR 52.212-1(g), offerors are cautioned to examine the solicitation in its entirety and to ensure that their quote contains all necessary information, provides all required documentation, and is complete in all respects. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary.

The Government may conduct discussions with one, some, none, or all offerors at its discretion.

II. Any exceptions made to any of the Line Items and conditions of the offer must be stated in a separate letter that is to accompany your offer. The person signing the quote shall initial any erasures, cross outs, or changes made. All information should be typed or neatly printed in ink. Exceptions as offered, if accepted by the Government, will become part of the contract.

III. Late offers will be processed in accordance with FAR 52.212-1(f), “Late submission, modifications, revisions, and withdrawals of offers.”

IV. This request does not commit the Government to pay any costs incurred in the preparation and submission of offeror’s quote or in making any necessary studies for the preparation thereof or for any visit the Contracting Officer may request for the purpose of clarification of the quote or for preparation for negotiations. The Government reserves the right to cancel this Combined Synopsis/Solicitation at any time.

V. All questions regarding the solicitation shall be submitted via e-mail only to elena.gifford.1@us.af.mil and simeon.packer@us.af.mil. The Government requests that you submit questions as soon as possible, but no later than 21 July 2025, 01:00 P.M., questions received after this time will not be addressed. The e-mail title shall be the solicitation number and the applicable Attachment 1- Statement of Work ICC Access Control or solicitation reference shall precede questions.

Answers to questions will be posted publicly under the solicitation number in https://sam.gov. Offerors are responsible for monitoring the https://sam.gov web site for postings and amendments, answers to questions, and other supplementary instructions or information that may be posted.

VI. QUOTE PREPARATION:

a. Provide vendor information specified in section 4 of this combined synopsis/solicitation.

b. Provide pricing utilizing the provided Attachment 2 – Price Worksheet

Microsoft Excel workbooks to prepare a price quote. The Price Worksheet with unit/option prices, and total price quote is the only pricing quote format mailto:elena.gifford.1@us.af.mil mailto:simeon.packer@us.af.mil https://sam.gov/ https://sam.gov/ acceptable. Quotes received without the completed Attachment 2 – Price Worksheet will be considered non-conforming and will not be considered for contract award.

c. Provide a technical description of the items/services being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, catalog cuts, or other documents as necessary.

VII. QUOTE SUBMISSION:

The quote package must be received by the designated date and time. Quotes may only be submitted electronically. QUOTES RECEIVED BY MAIL OR BY FAX WILL NOT BE CONSIDERED FOR AWARD. The Government shall not be held liable for quotes not received.

VIII. Quotes shall be valid for 90 days.

7. Addendum to FAR 52.212-2 Evaluation--Commercial Products and Commercial

Services (Nov 2021) I. The Government will award a Firm Fixed Price (FFP) contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation, is determined to be the Best Value to the Government, price and other factors considered. Best Value means the expected outcome of an acquisition that, in the Government’s estimation, provides the greatest overall benefit in response to the requirement. Offers that do not conform to the requirements of the solicitation may be rejected without further evaluation or discussions. The following factors shall be used to evaluate offers:

a) TECHNICAL:

Rating Description

Acceptable The Offer clearly meets requirements of all specifications provided in Attachment 1- Statement of Work ICC Access Control

Unacceptable The Offer does not clearly meet requirements of all specifications provided in Attachment 1- Statement of Work ICC Access Control

II. Quotations will be evaluated to determine compliance with all requirements of the solicitation, including any attachments and exhibits. The evaluation criteria will be applied to all Quotations in the same manner. Each Quotation will be evaluated strictly in accordance with its content; the Government will not assume that performance will include areas not specified in the Offeror’s written Quotation. A Quotation must clearly meet all requirements (no partial Quotations shall be considered) to be considered “Technically Acceptable”.

b. PRICE:

I. The Government will evaluate price for award by calculating a Total Evaluated

Price (TEP) (Base year plus all option years) for each Offeror.

II. The Government will evaluate the Price for completeness. Any incomplete pricing information may result in quote elimination and the Offeror being determined ineligible for award.

The Government will evaluate the Price Factor for reasonableness, to include option periods. The Government will conduct price analysis, using one or more of the proposal analysis techniques and procedures as defined in FAR 15.404-1 and DFARS 215.404-1 to ensure a fair and reasonable price.

The Government will evaluate the Price for balance. The Government will review the quoted prices for the base and option periods for balanced pricing. This review will ensure that the price of one or more items/services is not significantly over or understated as indicated by the application of price analysis techniques, NOT to include price realism analysis.

Unbalanced pricing exists when, despite an acceptable total evaluated price (TEP), the price for one or more items/services is significantly over- or understated as indicated by the application of price analysis technique(s). The Government may determine that a quote is unacceptable if the items/services prices are significantly unbalanced.

Offerors are cautioned that the award may not necessarily be made to the lowest price offered. The Government is more concerned with obtaining the best value than with making an award at the lowest overall price to the Government. However, the Government will not make an award at a significantly higher overall price to obtain an offer that exceeds the minimum requirements of the solicitation and/or specifications.

III. A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

8. Basis For Award / Evaluation Procedures:

I. The Government will first evaluate offers for acceptability. Offers will then be evaluated based on price. Award will then be made to the technically acceptable offer determined to represent the best value to the Government. If only one

“Acceptable” offer is received, the Government will attempt to determine price to be fair and reasonable through means other than competition.

II. Award will be made on the initial evaluation of quotes received in response to this

RFQ. Therefore, offerors are cautioned to ensure that initial quotes contain your best terms from a technical and price standpoint. Offerors are further advised that any affirmative response in regards to FAR 52.204-24(d) will be reviewed to determine if award is in the best interest of the government. If award is not in the best interest of the government, the government reserves the right to determine the quote ineligible for award.

9. FAR 52.212-3 Offeror Representations and Certifications--Commercial Products and

Commercial Services (May 2024) is included in this solicitation. This means that the contractor must have a valid Representations and Certifications filed in the System for Award Management (SAM) and/or furnish the Government a completed copy of the record with its offer.

10. FAR 52.212-4 Contract Terms and Conditions--Commercial Products and Commercial

Services (Nov 2023) applies to this acquisition. No addenda to this clause.

11. FAR 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executives Orders--Commercial Products and Commercial Services (Jan 2025) applies to this solicitation and resulting award as listed in Attachment 2 – Provisions and Clauses.

12. All firms must be registered and active in the System for Award Management (SAM) database at https://www.sam.gov to be considered for award. Quote must be directly submitted by the firm registered in SAM that is intended to be the successful awardee.

Quotes submitted by another firm on behalf of a SAM registered company with the intention of being award “care of” will not be accepted. All quotes must include registered Unique Entity Identity, CAGE code, Tax ID, and small business status.

13. Submittal Information:

I. Oral quotes will not be accepted. Emailed quotes must be received at the stated addressee’s email inbox on time and the addressee must be able to open the email and all attachments. No other email receipt will be acceptable. The Government does not accept responsibility for non-receipt of quotes. It is the vendor’s responsibility to request and receive confirmation of quote receipt.

II. Please submit any Quotes in response to this RFQ no later than 30 July 2025 at 01:00

P.M. ChST.

https://www.sam.gov/

III. Submit Quotes/Offers via email to:

a. Contract Specialist: SrA. Simeon Packer at simeon.packer@us.af.mil;

b. b. Contracting Officer: Elena Gifford at elena.gifford.1@us.af.mil

(Quotes sent to only one of the two POCs are not guaranteed to be received)

ELENA GIFFORD, CIV, USAF

Contracting Officer

ATTACHMENTS:

1. Attachment 1- Statement of Work ICC Access Control

2. Attachment 2 Price Worksheet

3. Attachment 3 – Provisions and Clauses

4. Attachment 4 - Wage Determination

(End of Attachments) mailto:simeon.packer@us.af.mil mailto:elena.gifford.1@us.af.mil