RFQ 9531BM26Q0028 - Laboratory Furniture.pdf

RFQ 9531BM26Q0028, Sections J – M, Page 1 of 6

SECTION J – LIST OF ATTACHMENTS

1. Laboratory Furniture Specifications and Price Sheet

2. Past Performance Questionnaire (1 page)

[END OF SECTION]

RFQ 9531BM26Q0028, Sections J – M, Page 2 of 6

SECTION L – QUOTE INSTRUCTIONS

The National Transportation Safety Board (NTSB) solicits your quote for Laboratory Furniture as described herein the solicitation.

This Request for Quotations (RFQ) will result in the award of a purchase order. Award will be made to the Quoter whose quote conforms to the RFQ and represents the best value quote based on an evaluation of price and non-price factors.

The NAICS code for this requirement is 337127, Laboratory-type Furniture. The Small Business Size Standard is 500 employees.

Solicitation Question and Answer Instructions Written questions concerning this solicitation must be submitted by 4:00PM EST on September 18, 2026 via e-mail to Matt Hazlinsky, Contracting Officer, at matt.hazlinsky@ntsb.gov. Answers to all questions will be provided through an amendment to the Request for Quote (RFQ).

Electronic Dissemination of RFQ Documents Access to this RFQ and amendments will be provided electronically to Quoters through the System for Award Management (SAM) Contracting Opportunities website. All Quoters are cautioned that it is your responsibility to ensure that you have received all issued amendments by monitoring the SAM Contracting Opportunities website.

Quotes Quotes must be submitted and received via e-mail to matt.hazlinsky@ntsb.gov by the time and date specified in Block 8 of the SF1449. Quotes shall be submitted in Adobe PDF format.

LATE QUOTES WILL NOT BE CONSIDERED. Quotes submitted with inadequate information may be found unacceptable.

The maximum email file size that the NTSB e-mail server can accept, including attachments, is 35 megabytes (MB). Quoters may segregate quotes and submit in separate e-mails if the combined file size of the quote will exceed 35MB. Quoters are encouraged to remove excess graphics from their quotes to ensure quotes remain under the file size limit.

As a reminder, it is the Quoter’s responsibility to confirm the Government has received their quote prior to the quote submission deadline.

The successful Quoter must be registered in the System for Award Management (www.sam.gov) at the time an offer or quotation is submitted in accordance with FAR 4.1102 Policy.

mailto:matt.hazlinsky@ntsb.gov http://www.sam.gov/

RFQ 9531BM26Q0028, Sections J – M, Page 3 of 6

Instructions for Preparation of Quotes –

Quote Organization Quoters shall respond to all requirements of this solicitation. Quotes submitted with inadequate information may be found unacceptable. For this solicitation, Quoters shall submit quotes in two

(2) separate volumes as follows:

(1) Volume I -Technical Section: Include all information requested under paragraph “Volume I: Technical Section.” Exclude any references to price in the Technical Section.

(2) Volume II - Price Section: Include all information requested under paragraph “Volume II:

Price Section”.

Requirements for Quote Content Include the following for both Volumes:

(1) Cover sheet containing the Quoter's name, address, phone number, e-mail, website address;

title of Quoter's quote, NTSB Solicitation Number; and quote Volume Number.

(2) "Table of Contents" which provides enough detail to quickly locate key elements of the Quote.

Volume I: Technical Section Include all information required for evaluation. Exclude references to price. The Quoter is responsible for including details to permit a complete and accurate evaluation of the quote strictly from a technical standpoint.

Technical Section Content

The Quoter shall provide the following information in response to the solicitation in the format specified below:

1. Furniture Specifications

In response to the Laboratory Furniture Specifications and Price Sheet (Attachment 1 of the RFQ), Quoters must submit product specifications, catalog documentation, photographs, renderings, etc. to demonstrate quoted products satisfy the general requirements and item specifications. Website links to this information are acceptable. Quoters must also note delivery lead times.

Volume II: Price Section

2. Past Performance

Quoters shall ask at least two (2) reference(s) to complete the past performance questionnaire (Attachment 2) and submit it directly to Matt Hazlinsky at matt.hazlinsky@ntsb.gov. It is the Quoter’s responsibility to ensure that Past Performance Questionnaires are completed and timely submitted by customer references, and that correct names, addresses and phone numbers are provided in the responses for each reference. A Quoter will not be penalized in the evaluation

RFQ 9531BM26Q0028, Sections J – M, Page 4 of 6 with an unfavorable rating for the failure of its references to complete and submit the Past Performance Questionnaires. The Government may contact Quoters’ customer references or use other references/information to verify past performance.

3. Price

For each Item listed in the Laboratory Furniture Specifications and Price Sheet (Attachment 1 of the RFQ), the Quoter must provide a firm fixed-price.

4. Quoter Representations and Certifications

Include completed FAR 52.212-3 Offeror’s Representations and Certifications in this Volume unless this information is already contained in an active System for Award Management (SAM) registration.

RFQ 9531BM26Q0028, Sections J – M, Page 5 of 6

SECTION M – EVALUATION FACTORS FOR AWARD

Basis for Award

The Government intends to award one (1) purchase order to the responsible Quoter whose quote conforms to the RFQ, will be most advantageous to the Government, price and other non-price factors considered, such that it provides the best value to the Government. Best value is defined as the procurement process that results in the most advantageous acquisition decision for the Government that is performed through an integrated assessment and trade-off analysis between price and non-price factors.

The Government reserves the right to award multiple purchase orders to maximize fulfilling the requirements listed in the RFQ. The Government reserves the right to award a purchase order or multiple purchase orders for individual or multiple items prices in response to this RFQ to maximize fulfilling the requirements listed in the RFQ.

The Government reserves the right to reject any or all Quotes if such action is in the public interest. Under a best value procurement, the NTSB may reasonably determine that the superior capability merits a higher price. The NTSB may also reasonably determine that the Quoter with other than the highest capability in non-price factors is the best value. The Government may waive informalities and minor irregularities in Quotes. The Government reserves the right to award without discussions. Quoters are cautioned that they must submit a best quote with the initial quote.

Responsibility Determination

In order to be eligible for award, the Contracting Officer must determine that the Quoter is responsible according to the standards of FAR 9.1, "Responsible Prospective Contractors".

Evaluation Proce The following factors will be evaluated by the Government:

QUOTE PART # FACTORS TITLE

I Technical Quote 1 Furniture Specifications

II Business Quote 2 Past Performance 3 Price

The NTSB will evaluate the above factors for each quoter as well as conduct a comparative evaluation of quotes in accordance with FAR 13.106-2 Evaluation of quotations or offers to determine the Quoter that represents the best value to the NTSB. The NTSB will consider the extent to which the general requirements and individual item specifications have been satisfied.

The Technical Factor, Furniture Specifications, when combined with Past Performance, is significantly more important than price. Quoters must submit firm fixed-prices for the items described in the RFQ. Price will be evaluated by adding together the prices of items 1 through 7

RFQ 9531BM26Q0028, Sections J – M, Page 6 of 6 in the Laboratory Furniture Specifications and Price List, plus shipping costs. However, the NTSB reserves the right to utilize individual item pricing for evaluation purposes to maximize fulfilling the requirements of the RFQ. To be eligible for award, pricing quoted must be determined to be fair and reasonable.