RFQ_9405_Retention_Pond_Mantenience.pdf

SCM-RFQ-T-01 – Request for Quote Single Project Template v2.0 – 8/29/23

Re qu es t f or Q uo te

(R

FQ

) f or

S in gl e

Pr oj ec t Orlando Utilities Commission

Orlando, Florida Effective 10/2023

RFQ9405 for Pond Maintenance

Date Issued: 7/10/2026

Pre-response Conference: None Scheduled At This Time

Date of Pre-response Conference: NA

Date Due: Friday, July 24, 2026 no later than 2:00 pm local time

Direct all inquiries to the Buyer of Record: James Norris

407-463-8413 jnorris@ouc.com

Orlando Utilities Commission Reliable Plaza 100 West Anderson Street Orlando, Florida 32801

1. Quotation to be submitted on VendorLink (if applicable) or emailed to jnorris@ouc.com

2. RFQ number must be placed on the subject line of email responses

3. VendorLink help can be accessed by calling 407-222-1885, or by emailing support@evendorlink.com.

1 PRICING

Refer to Attachment B: Pricing mailto:support@evendorlink.com

Orlando Utilities Commission RFQ9405 – Pond Maintenance

2 RFQ SUBMITTAL CHECKLIST

Bidders shall complete all the forms checked (✓) below, and include them in the quotation submittal package with any other information.

Provide a written signature on all original forms and, when required, a notary stamp. Download from the links below, scan, & submit these forms with the quotation.

Quotation (Response)

Written response to scope of work and specification

Provided at time of quotation

Acknowledgement

Sworn Statement on Public Entity Crimes and Scrutinized Companies Under Florida Statutes, Section 287.133 (3) (a) and 287.135 (Link)

Dispute Disclosure (Link)

☐ [Insert rows and text for additional response requirements, as needed]

Provided at time of award

Copy of Insurance Certificate(s)

Copy of Company’s Business License

W-9 Form

3 ACKNOWLEDGEMENT

Unless otherwise stated, all Terms and Conditions regarding this RFQ can be found at the links below:

☐ General Conditions for Goods (Link) ☒ General Conditions for Services (Link)

☐ Goods and Services (Link) ☐ General Consulting Services (Link)

☐ Information Technology (IT) Professional Consulting Services Agreement (Link)

By signing below, I acknowledge legal authority to execute this document and affirm that Supplier is compliant with all requirements of Section 287.133(3) and 287.135 of the Florida Statutes and no allegations or default, law suit, or investigation by any regulatory or professional association have been initiated against Supplier, its officers, and/or employees in the regular course of business within the last five (5) years.

If selected, prior to award, the Supplier agrees to provide proof of insurance as required, which may include General Liability, Worker’s Compensation, and Automotive.

The quote must be signed by an authorized agent or officer of the company or other legal entity.

OUC reserves the right to award any item or group of items to one or more suppliers, or to make no award.

http://www.ouc.com/docs/procurement/proc_public_entity_crimes_form.pdf?sfvrsn=2 http://www.ouc.com/docs/procurement/proc_public_entity_crimes_form.pdf?sfvrsn=2 http://www.ouc.com/docs/procurement/proc_dispute_disclosure_form.pdf?sfvrsn=2 http://www.ouc.com/docs/procurement/proc_w9_form.pdf?sfvrsn=2 http://www.ouc.com/docs/procurement/procure_general_goods.pdf?sfvrsn=10 http://www.ouc.com/docs/procurement/procure_general_services.pdf?sfvrsn=4 https://www.ouc.com/docs/procurement/general_terms_cond_goods_services.pdf?sfvrsn=b1238550_2 http://shareouc/procuretopay/Shared%20Documents/GC%20Consulting%20Services.pdf http://shareouc/procuretopay/Shared%20Documents/Linked%20Procedures%20and%20Artifacts/Information%20Technology%20(IT)%20Professional-Consulting%20Services%20Agreement_Template.docx http://shareouc/procuretopay/Shared%20Documents/Linked%20Procedures%20and%20Artifacts/Information%20Technology%20(IT)%20Professional-Consulting%20Services%20Agreement_Template.docx

The Supplier agrees to all terms and conditions that may be contained in the Purchase Order and expressly waives all terms and conditions that may be contained in their quotation and such terms and conditions shall be null and void.

SUPPLIER’S LEGAL NAME (print or type) _____________________________________________________________

QUOTED BY (print or type name) ___________________________________________________________________

QUOTED BY (signature) __________________________________________ DATE ____________________________

Telephone ______________________ Email ____________________________

DETAILED SCOPE AND SPECIFICATIONS

Specifications

1. The retention ponds shall be treated and maintained on a monthly scheduled program to be approved by OUC at the commencement of this treatment program. _____

2. The Supplier shall provide all labor and materials required to control and prevent vegetation growth from the entire perimeter of each pond, including shoreline grasses, cattails, pennyworts and similar plants, growing in the water to the water's edge. _____

3. In conjunction with the periodic maintenance program, the Supplier shall control the growth of filamentous, planktonic and macrophytic algae. _____

4. The Supplier shall control floating and submerged vegetation within the ponds, such as duckweed, Hydrilla and similar plants. _____

5. All treatment, removal, and disposal of vegetation from these ponds shall be done in strict compliance with all regulations established by any and all local, state and federal regulatory agencies. _____

6. OUC will require pre-approval of all disposal facilities to be utilized by the Supplier for disposal of vegetation removed from OUC’s properties. The Supplier shall be required to present to OUC’s contact person all disposal receipts and tipping/scale slips incurred for disposal of vegetative waste. _____

7. The Supplier agrees to provide at least one full inspection and treatment of each pond monthly, throughout the entire term of the three-year contract. _____

8. All herbicides and other chemical treatments to be used by the Supplier under the terms of this contract must be fully described in the bid response, and material safety data sheets (MSDS) shall be provided prior to use for pre-approval by OUC's Environmental and Risk Management Divisions. At the conclusion of each pond treatment activity, Supplier shall properly manage any unused herbicides. _____

9. All work performed at OUC’s water treatment plant properties must be scheduled to allow an escort with OUC’s Water Production Department to be present while work is performed on the site. The Supplier shall coordinate through OUC’s Water Production System Operator not less than 24 hours in advance of the visit by calling (407) 737- 4201. OUC’s representative shall wait up to 45 minutes from the agreed arrival time, after which time the visit must be rescheduled for a later date. The Supplier shall wait a minimum of 45 minutes from the agreed upon time in the event that OUC’s representative is delayed. _____

10. The Supplier shall provide OUC’s contact person a monthly report of the condition of each pond, and what treatments were required to be performed during the service.

This report will include the types and amounts of chemicals used. This report will also include the current state of the pond and address any problem areas. _____

11. The Supplier shall have been in the business of providing similar services for over three years and offer technical services upon written request. _____

12. Supplier, OUC or senior management (of OUC or Supplier or both parties?) shall participate in periodic meetings to review performance issues and conduct pond inspections as required. _____

13. OUC will provide aerial photos upon written request to the buyer of record.

3.1.1.1 Retention Pond Locations

1. Pershing Avenue Facility 4 ponds

2. Gardenia Facility 1 pond

3. Kirkman Water Plant 1 pond

4. Conway Water Plant 1 pond

5. Navy Water Plant 1 pond

6. Sky Lake Water Plant 1 Pond

7. Pines at Windermere including: Boat ramp area, swale system & associated culverts, sumps, and skimmers

8. Stanton Energy Center 1 Pond

9. Osceola Generation Station 1 pond

10. St. Cloud Facilities 2 ponds

11. Substation 15 1 pond

12. Substation 39 1 pond

PRICING

Description (or see attached) Price per Location

Pershing (4 ponds) $

Gardenia Facility $

Kirkman Water Plant $

Conway Water Plant $

Navy Water Plant $

Sky Lake Water Plant $

Pines at Windermere (Boat ramp area, swale system & associated culverts, sumps, and skimmers)

Stanton Energy Center $

Osceola Generation Station $

St. Cloud Facilities (2 ponds) $

Sub Station 15 $

Sub Station 39 $

Total Price $