RFQ 84500-00011945 Tree Removal and Stump Grinding Services.pdf

ATTN: Heather Wyland Procurement Services Oregon Liquor and Cannabis Commission 9079 SE McLoughlin Blvd.

Portland OR 97222 Phone:971-801-4087

REQUEST FOR QUOTATION

#S-84500-00011945

Tree Removal Services

***THIS IS NOT AN ORDER******

Description: Tree Removal Services

Mandatory Site Visit – November 6, 2024 from 2:00-2:30 pm PT

Request for Clarification must be received no later than - November 12, 2024 or sooner.

Return To: Heather Wyland by 1:30 PM PT on November 18, 2024 via email to: Heather.E.Wyland@Oregon.gov

Requested Availability Date for Services to commence: November 25, 2024 or as agreed by the parties.

Any reference to brand names is meant as descriptive not restrictive. Alternate bids will be considered on products which meet or exceed products indicated on quote. Vendor is to mark clearly alternate proposals.

“OR EQUAL”: Any brand name listed in the specifications as “or equal” or “or equivalent” shall establish the minimum requirements for quality, utility, durability, function, purpose, etc. Other product brands may be offered that are equal to or better than the product brand name. Bidder may show cost differences, alternates and options in the space provided in the quote. This clause is not meant to be restrictive, but to set the minimum standard. AGENCY SHALL DETERMINE, IN ITS SOLE DISCRETION, WHETHER A PRODUCT OFFERED IS “EQUAL.” When the designation is “or equal” or “equivalent” Agency shall make its decision after Bid Closing.

Vendor Name________________________________ Federal ID No:_____________________

Address:______________________________________ Phone:__________________________

City, State, Zip:_____________________________________ Email:_____________________

Request for Quote – Tree Removal Services 2

All Pricing Must Be Held Firm For 30 Days

DESCRIPTION

QUANTITY

PRICE

PER

TREE

TOTAL

Tree Removal Services - See attached Statement of Work for project details.

Price of all Services per tree

NOTE: Attachment 1, State of Oregon Services Contract terms and conditions shall apply to any contract awarded from this RFQ. Offers conditioned on acceptance of other terms and conditions may be rejected. Award consideration will be based on the lowest bid from a responsive, responsible bidder. Agency reserves the right to cancel this solicitation if it is in the best interests of the Agency, as determined by the Agency.

Request for Quote – Tree Removal Services 3

Attachment 1 Statement of Work

Background: The Oregon Liquor and Cannabis Commission (OLCC or Agency) requires tree removal services (Services) for 25 Douglas Fir trees at the site for the new Warehouse/Disbursement Facility located in Canby Oregon. The property is located next to the Zoar Cemetery at 179 S. Walnut Street, Canby, Oregon 97013. Selected Offeror shall provide full service tree removal Services, including tree, limb and stump removal from project site. Tree stumps, root flare and surface roots within a four-inch radius of the stumps shall be ground down to a depth of 16 inches (unless there are underground utilities). All debris created from performance of the Services shall be removed from the site and disposed of in accordance with public laws and rules regarding tree and debris removal. Note: There are two stumps located on the adjacent property that the property owner may wish to have removed at the same time as the Services under any resulting contract with OLCC are underway. Any such agreement between the selected company and the other property owner shall not be considered any part of the contract between OLCC and the company selected from this solicitation. Refer to the attached pictures of the site and trees, and specifically picture #3 to see the stumps on the adjacent property.

To ensure that all offerors have the same understanding of the Services required and the work site, OLCC will be holding a mandatory site visit. Anyone who wishes to submit a quote for these services must attend this site visit. The date and time of the mandatory site visit is November 6, 2024 from 2-2:30 pm. OLCC will have a representative on site to check in any attendees. Offerors must legibly sign in on the attendance sheet with full company name, attendee’s name, phone number and email address. Contact information that cannot be deciphered will be deemed unacceptable and any quote provided afterward will be rejected. Any offer received by an offeror who did not attend the mandatory site visit will be rejected.

Project Timeline: The project shall commence within one week following the execution of the Services Contract (see Attachment 1). Project shall be completed in one, continuous block of time at the project site between the hours of 8-5pm Monday through Friday until the Services are completed and accepted by OLCC.