RFQ 6923G526Q0071.pdf

REQUEST FOR QUOTE (RFQ):

Maintenance and Testing on Miter Gate Motor

RFQ #6923G526Q0071

6923G526Q0071 Maintenance and Testing on Miter Gate Motor Combined Synopsis/Solicitation

This is a combined synopsis/solicitation for commercial services prepared in accordance with the Format in Subpart 12.6, as supplemented with additional information in this notice. This announcement constitutes the only solicitation;

quotes are being requested, and a written solicitation will not be issued.

The solicitation is issued as a Request for Quote (RFQ). This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2026-01 dated March 13, 2026. This requirement is being solicited as a Total Small Business Set-Aside using FAR (RFO) Part 12 Acquisition of Commercial Products and Commercial Services. The NAICS Code is 811310 – Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance with a small business size standard of $12.5. The solicitation number is 6923G526Q0071.

**NOTE: Quoters must be registered in SAM.gov and have an active registration at the time of this solicitation closing and at the time of award.

SCHEDULE OF SUPPLIES/SERVICES: See Attachment B –Pricing Sheet.

DESCRIPTION OF WORK: The contractor shall perform maintenance and testing on a Government-Owned Miter Gate Motor.

All in exact accordance with Attachment A_Statement of Work.

CONTRACT TYPE: This solicitation is a Request for Quote (RFQ) that will result in the award of a firm fixed price purchase order under FAR Part 12, subject to the availability of funds.

CONTRACT PERIOD OF PERFORMANCE: All work shall be completed and the motor shall be returned within 20 calendar days of the signed award.

PLACE OF PERFORMANCE: The vendor shall pick up the motor at GLS Receiving Warehouse located at 251 Fregoe Road, Massena, NY 13662 and perform services at their facility. The vendor will be required to return the motor to GLS Receiving Warehouse once services are completed.

QUESTIONS DUE DATE: August 3, 2026, 2:00PM EST.

Questions must be sent via e-mail to chora.snyder@dot.gov arriving no later than August 3, 2026, 2:00 PM EST. After this due date further requests may not be accepted due to time constraints. For questions regarding this solicitation, email chora.snyder@dot.gov.

QUOTE DUE DATE: August 10, 2026, 2:00PM EST.

Quotes must be sent via e-mail to chora.snyder@dot.gov, no later than August 10, 2026, 2:00 PM EST.

SECTION II -SOLICITATION CLAUSES

The following clauses from the Federal Acquisition Regulation (FAR) and Transportation Acquisition Regulation (TAR) are incorporated into this contract.

CLAUSES INCORPORTED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this address: https://www.acquisition.gov/browse/index/far, https://www.acquisition.gov/far-overhaul/far-part-deviation-guide, https://www.acquisition.gov/tar

(End of Clause)

CLAUSES TITLE DATE

52.203-17 Contractor Employee Whistleblower Rights Nov 2023

52.204-13 System for Award Management Maintenance (Deviation) Nov 2025 52.204-19 Incorporation by Reference of Representations and Certifications Dec 2014 52.209-10 Prohibition on Contracting with Inverted Domestic Corporations

(Deviation) Nov 2025

52.212-4 Contract Terms and Conditions -Commercial Products and Commercial Nov 2025 Services (Deviation) 52.219-6 Notice of Total Small Business Set-Aside (Deviation) Nov 2025 52.219-28 Post Award Small Business Program Representations (Deviation) Nov 2025 52.222-3 Convict Labor June 2003 52.222-36 Equal Opportunity for Workers with Disabilities Jun 2020 52.222-40 Notification of Employees Rights Under the National Labor Relations

Act Dec 2010

52.222-41 Service Contract Labor Standards (Deviation) Nov 2025 52.222-42 Statement of Equivalent Rates for Federal Hires May 2014 52.222-50 Combating Trafficking in Persons Oct 2025 52.222-55 Minimum Wages for Contractor Workers Under Executive Order 14026

(Deviation) Nov 2025

52.222-62 Paid Sick Leave Under Executive Order 13706 (Deviation) Nov 2025 52.222-90 Addressing DEI Discrimination by Federal Contractors Apr 2026 52.226-8 Encouraging Contractor Policies to Ban Text Messaging While Driving May 2024 52.232-33 Payment by Electronic Funds Transfer – System for Award

Management Oct 2018

52.232-39 Unenforceability of Unauthorized Obligations Jun 2013 52.232-40 Providing Accelerated Payments to Small Business Subcontractors Mar 2023 52.233-3 Protest After Award Aug 1996 52.233-4 Applicable Law for Breach of Contract Claim (Deviation) Nov 2025 52.240-91 Security Prohibitions and Exclusions Nov 2025 52.252-2 Clauses Incorporated by Reference Feb 1998

52.252-6 Authorized Deviations in Clauses (Nov 2020)

(a) The use in this solicitation or contract of any Federal Acquisition Regulation (48 CFR Chapter 1) clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the date of the clause.

(b) The use in this solicitation or contract of any Transportation Acquisition Regulation (48 CFR Chapter 12) clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the name of the regulation.

(End of clause)

PLACE OF ACCEPTANCE

(a) The Contracting Officer or the duly authorized representative will accept supplies and services to be provided under this contract.

(b) The place(s) of acceptance will be:

GLS Receiving Warehouse 251 Fregoe Road Massena, NY 13662

(End of Text)

CONTRACTING OFFICER’S REPRESENTATIVE

(a) TBD is hereby designated as the Contracting Officer's Representative (COR). The COR may be changed at any time by the Government without prior notice to the contractor by a unilateral modification to the contract. The COR is located at:

Department of Transportation Great Lakes St. Lawrence Seaway Development Corporation (GLS)

Massena, NY 13662 Phone Number: TBD E-mail: TBD

(b) The responsibilities and limitations of the COR are as follows:

(1) The COR is responsible for the technical aspects of the contract and serves as technical liaison with the contractor.

The COR is also responsible for the final inspection and acceptance of all deliverables and such other responsibilities as may be specified in the contract.

(2) The COR is not authorized to make any commitments or otherwise obligate the Government or authorize any changes which affect the contract price, terms or conditions. Any contractor request for changes shall be referred to the Contracting Officer directly or through the COR. No such changes shall be made without the express written prior authorization of the Contracting Officer. assistant/alternate(s) in writing and transmitting a copy of such designation to the contractor.

SUBMITTAL OF INVOICES

The Department of Transportation utilizes the Delphi e-Invoicing web-portal for processing invoices. For vendors submitting invoices, they will be required to submit invoices via Delphi e-Invoicing which is accessed and authenticated via www.login.gov.

To receive payment and in accordance with the Prompt Payment Act, all invoices submitted as attachments in the Delphi e- Invoicing web-portal shall contain the following:

(1) Invoice number and invoice date.

(2) Period of performance covered by invoice.

(3) Contract number and title.

(4) Task/Delivery Order number and title (if applicable).

(5) Amount billed (by CLIN), current and cumulative.

(6) Total ($) of billing.

(7) Cumulative total billed for all contract work to date.

(8) Name, title, phone number, and mailing address of person to be contacted in the event of a defective invoice.

1. Payment system registration. All persons accessing the Delphi e-invoicing web-portal will be required to have their own unique user Delphi e-invoicing ID and password and be credentialed through login.gov. Electronic authentication. See login.gov for instructions.

2. To create a login.gov account, the user will need a valid email address and a working phone number. The user will create a password and then login.gov will reply with an email confirming the email address.

3. Vendor POC’s who require access to the e-Invoicing web-portal for invoice submission and payment tracking purposes will be required to provide their full name, email address, and current phone number to the agency POC to initiate the Delphi e-Invoicing web-portal account. Vendor users and the agency POC will be notified via e- mail when the account is created.

The vendor user will be provided detailed instructions for logging into their Delphi e-Invoicing account. GLS’s agency POC may be contacted at sls.finance@dot.gov.

SECTION III -LIST OF ATTACHMENTS AND EXHIBITS

Attachment Description

A Statement of Work (SOW) B Pricing Sheet C Service Contract Act Wage Determination

SECTION IV -PROVISIONS

PROVISIONS INCORPORTED BY REFERENCE

This contract incorporates one or more provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this address: https://www.acquisition.gov.

CLAUSES TITLE DATE

52.203-11 Certification and Disclosure Regarding Payments to Influence Certain Sept 2024

52.203-18 Federal Transactions Prohibition on Contracting with Entities that Require Certain Jan 2017

Confidentiality Agreements or Statements -Representation 52.204-7 System for Award Management (Deviation) Nov 2025 52.209-7 Information Regarding Responsibility Matters (Deviation) Nov 2025 52.219-1 Small Business Program Representations (Deviation) Nov 2025 52.240-90 Security Prohibitions and Exclusions Representations and Certifications

(Deviation) Nov 2025

52.209-11 REPRESENTATION BY CORPORATIONS REGARDING DELINQUENT TAX

LIABILITY OR A FELONY CONVICTION UNDER ANY FEDERAL LAW (Deviation) (Nov 2025)

(a) As required by sections 744 and 745 of Division E of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235), and similar provisions, if contained in subsequent appropriations acts, the Government will not enter into a contract with any corporation that –

(1) Has any unpaid Federal tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted or have lapsed, and that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability, where the awarding agency is aware of the unpaid tax liability, unless an agency has considered suspension or debarment of the corporation and made a determination that suspension or debarment is not necessary to protect the interests of the Government.

(2) Was convicted of a felony criminal violation under any Federal law within the preceding 24 months, where the awarding agency is aware of the conviction, unless an agency has considered suspension or debarment of the corporation and made a determination that this action is not necessary to protect the interests of the Government.

(b) The Offeror represents that –

(1) It is □ is not □ a corporation that has any unpaid Federal tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted or have lapsed, and that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability; and

(2) It is □ is not □ a corporation that was convicted of a felony criminal violation under a Federal law within the preceding 24 months.

(End of Provision)

52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (Feb 1998) This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this address:

https://www.acquisition.gov/browse/index/far, https://www.acquisition.gov/far-overhaul/far-part-deviation-guide, https://www.acquisition.gov/tar

(End of Provision)

52.252-5 AUTHORIZED DEVIATIONS IN PROVISIONS (NOV 2020)

(a) The use in this solicitation of any Federal Acquisition Regulation (48 CFR Chapter 1) provision with an authorized deviation is indicated by the addition of "(DEVIATION)" after the date of the provision.

(b) The use in this solicitation of any TAR (48 CFR Chapter12) provision with an authorized deviation is indicated by the addition of "(DEVIATION)" after the name of the regulation.

(End of provision)

COMMUNICATIONS AND QUESTIONS

Communications shall be conducted electronically by e-mail to chora.snyder@dot.gov

The due date for questions concerning this solicitation is 2:00 PM EST on Monday, August 03, 2026. Questions received after the cut-off date will generally not be considered.

Any information given to one Quoter concerning this requirement will be furnished at the same time to other prospective Quoters(s), if that information is necessary in submitting offers, or if lack of it would be prejudicial to the other prospective Quoters(s).

QUOTE ORGANIZATION: DUE DATE IS MONDAY, AUGUST 10, 2026, 2:00PM EST.

Quotes shall be submitted via email to chora.snyder@dot.gov

In response to this RFQ, the Quoter shall prepare a detailed response meeting all stated requirements and comply with the following limitations and characteristics:

Do not include marketing materials.

Submissions shall be provided in electronic format.

Arial size 11 font or Times New Roman 12 font shall be used.

Quotes shall be submitted in a format readable by Microsoft (MS) Word 2007, MS Excel 2007, or in text searchable PDF format, as applicable.

Required Documents:

Each quoter shall furnish the information required by the solicitation, which includes:

1. Price quote utilizing Attachment B – Pricing Sheet or vendor generated quote.

2. Cover letter with point of contact name, email address, phone/FAX number, physical address, Unique Entity Identifier (UEI), business size under NAICS 811310, Statement of Acknowledgement that quoter holds an active registration at https://www.sam.gov.

3. Signed copies acknowledging solicitation amendments, if applicable

4. Quoters’ Technical Response

5. Quoters’ Past Performance Response

To be acceptable, the quote must meet all the requirements set forth in the Statement of Work (SOW).

1. TECHNICAL

Factor 1: Technical Response -Limit 5 pages The technical response is limited to 5 pages that includes all pages including cover page, table of contents, indexes, etc. unless otherwise specified in this solicitation.

1. The Quoter shall provide a technical response that demonstrates its ability to meet the requirements identified in

Attachment A, Statement of Work (SOW). To include a project plan narrative and preliminary project schedule including dates and milestone completions.

Statements that the quoter understands, can or will comply with all specifications, or statements paraphrasing the specification of parts thereof, or phrases such as “standard procedures will be used” or “well-known techniques” will be considered insufficient.

Factor 2: Past Performance -Limit 3 Pages Quoters shall submit at least two (2) but no more than three (3) past performance references of contracts accomplished within the last five years that are of a similar size, and complexity. The references shall include the following information:

Contract Number and description Contract Type (i.e., Firm Fixed Price, Time and Materials, etc.)

Final contract amount to include a statement as to whether there was a contract under / overrun, as applicable;

Customer Technical Point of Contact (name, email address, and phone number) Customer Contractual Point of Contact (name, email address, and phone number)

2. PRICE

Price Quoters shall provide a firm fixed price quote, on Attachment B -Pricing Sheet or a vendor generated quote, in accordance with the Statement of Work.

Evaluation Of Quotation and Basis For Award The Government intends to award a single purchase order to the responsible quoter whose quote represents the best value, utilizing a Lowest Price Technically Acceptable (LPTA) evaluation approach.

Evaluation Process: To ensure an efficient evaluation, the Contracting Officer will sort quotes from lowest price to highest price. The Government will first evaluate the lowest-priced quote for technical acceptability and acceptable past performance.

1. If the lowest-priced quote is found to be technically acceptable with acceptable past performance, no other quotes will be evaluated, and the award will be made to that quoter.

2. If the lowest-priced quote is found to be technically unacceptable or lacks acceptable past performance, the Government will evaluate the next lowest-priced quote. This process will continue until the lowest-priced, technically acceptable quote is identified.

Factor 1: Technical Response The government will evaluate the offeror’s technical response for demonstration of its ability to successfully perform the technical aspects of the contract. Proposals will be evaluated as follows:

1. The government will evaluate the offeror’s technical response and approach for demonstration of its ability and knowledge to meet the requirements identified in Statement of Work (SOW), for completeness, thoroughness, and efficiency.

This factor will be rated as either “acceptable” or “unacceptable.”

Rating Description Acceptable Quote clearly meets all the requirements listed in the solicitation in accordance with the SOW.

Unacceptable Quote does not clearly meet all the requirements listed in the solicitation in accordance with the SOW.

An “unacceptable” rating on any section of the technical evaluation will make the overall technical rating “unacceptable” which causes the quote to be ineligible for award.

Factor 2: Past Performance The Government will evaluate the relevant merits of the offeror's past performance based on its record with its current and former customers. The government will evaluate for relevancy -performance that has taken place within the past three years. The government will evaluate for similarity and size in provided past performance to the scope and size of the PWS. Past performance ratings for contracts that were completed more than three years before the date of the issuance of this solicitation are not considered relevant and will not be evaluated.

Offerors are advised that in conducting the past performance assessment, the Government may also use past performance information obtained from sources other than those identified by the offeror (i.e. CPARS).

Past performance will be evaluated as defined below

RATING DESCRIPTION

Acceptable Based on the offeror’s performance record, the Government has a reasonable expectation that the offeror will successfully perform the required effort.

Unacceptable Based on the offeror’s performance record, the Government does not have a reasonable expectation that the offeror will successfully perform the required effort.

Neutral Offerors lacking relevant past performance history will not be evaluated favorably or unfavorably on past performance but will be assigned a Neutral rating.

The Government will use its discretion to determine the sources of past performance information used in the evaluation, and the information may be obtained from references provided by the offeror, the agency’s knowledge of contractor performance, other government agencies or commercial entities, or past performance databases.