RFQ 6923G526Q0028.pdf

REQUEST FOR QUOTE (RFQ):

Hearing and Respirator Fit Testing

RFQ # 6923G526Q0028

This is a combined synopsis/solicitation for commercial services prepared in accordance with the Format in Subpart 12.6, as supplemented with additional information in this notice. This announcement constitutes the only solicitation;

proposals are being requested and a written solicitation will not be issued.

The solicitation is issued as a Request for Quote (RFQ). This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2025-06 dated October 01, 2025. This requirement is being solicited as a Total Small Business Set Aside using FAR Part 12 Acquisition of Commercial Products and Commercial Services and FAR Part 13 Simplified Acquisition Procedures. The NAICS Code is 621340 – Offices of Physical, Occupational and Speech Therapists and Audiologists with a small business size standard of $12.5 M. The solicitation number is 6923G526Q0028.

**NOTE: Offerors must be registered in SAM.gov and have an active registration at the time of this solicitation closing.

SCHEDULE OF SUPPLIES/SERVICES: See Attachment B –Pricing Sheet.

DESCRIPTION OF WORK: The Contractor shall perform onsite hearing and respirator fit testing. All in exact accordance with this solicitation and attached Statement of Work (SOW).

CONTRACT TYPE: This solicitation is a Request for Quote (RFQ) that will result in the award of a firm-fixed price purchase order under FAR Part 12 and FAR Part 13, subject to the availability of funds.

CONTRACT PERIOD OF PERFORMANCE: The period of performance will require that services be performed within 30 days of award.

PLACE OF PERFORMANCE/ACCEPTANCE: The awarded contractor shall perform services at GLS Maintenance Base, 251 Fregoe Road, Massena, NY 13662.

QUOTE DUE DATE: March 11, 2026, 2:00PM EST.

Quotes must be sent via e-mail to chora.snyder@dot.gov, no later than Wednesday, March 11, 2026, 2:00 PM EST.

QUESTIONS DUE DATE: March 4, 2026, 2:00PM EST.

Questions must be sent via e-mail to chora.snyder@dot.gov, no later than Wednesday, March 4, 2026, 2:00 PM EST.

SOLICITATION CLAUSES

The following clauses from the Federal Acquisition Regulation (FAR) and Transportation Acquisition Regulation (TAR) are incorporated into this contract.

CLAUSES INCORPORTED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this address: https://www.acquisition.gov.

CLAUSE TITLE DATE

52.203-17 Contractor Employee Whistleblower Rights Nov 2023

52.203-19 Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements Jan 2017

52.204-13 System for Award Management – Maintenance (Deviation) Sept 2025

52.204-18 Commercial and Government Entity Code Maintenance. Aug 2020

52.204-19 Incorporation by Reference of Representations and Certifications Dec 2014

52.209-10 Prohibition on Contracting with Inverted Domestic Corporations (Deviation) Sept 2025

52.212-4 Contract Terms and Conditions -Commercial Products and Commercial Services (Deviation)

Sept 2025

52.219-6 Notice of Total Small Business Set-Aside Nov 2020

52.222-3 Convict Labor Jun 2003

52.222-41 Service Contract Labor Standards Aug 2018

52.222-42 Statement of Equivalent Rates for Federal Hires Aug 2018

52.222-50 Combating Trafficking in Persons May 2014

52.222-62 Paid Sick Leave Under Executive Order 13706 Jan 2022

52.226-8 Encouraging Contractor Policies to Ban Text Messaging While Driving May 2024

52.232-33 Payment by Electronic Funds Transfer – System for Award Management Oct 2018

52.232-39 Unenforceability of Unauthorized Obligations Jun 2013

52.232-40 Providing Accelerated Payments to Small Business Subcontractors Mar 2023

52.233-1 Disputes May 2014

52.233-3 Protest After Award (Deviation) Nov 2025

52.233-4 Applicable Law for Breach of Contract Claim Oct 2004

52.252-2 Clauses Incorporated by Reference Feb 1998

1252.232-70 Electronic Submission of Payment Requests Nov 2022

52.252-6 Authorized Deviations in Clauses (Nov 2020) (a)The use in this solicitation or contract of any Federal Acquisition Regulation (48 CFR Chapter 1) clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the date of the clause. (b)The use in this solicitation or contract of any Transportation Acquisition Regulation (48 CFR Chapter 12) clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the name of the regulation.

(End of clause)

PLACE OF ACCEPTANCE

(a) The Contracting Officer or the duly authorized representative will accept supplies and services to be provided under this contract.

(b) The place(s) of acceptance will be:

GLS Maintenance Base 251 Fregoe Road Massena, NY.

(End of Text)

CONTRACTING OFFICER’S REPRESENTATIVE

(a) TBD is hereby designated as the Contracting Officer's Representative (COR). The COR may be changed at any time by the Government without prior notice to the contractor by a unilateral modification to the contract. The COR is located at:

Department of Transportation Great Lakes St. Lawrence Seaway Development Corporation (GLS) 180 Andrews Street Massena, NY 13662 Phone Number: TBD

E-mail: TBD

(b) The responsibilities and limitations of the COR are as follows:

(1) The COR is responsible for the technical aspects of the contract and serves as technical liaison with the contractor. The COR is also responsible for the final inspection and acceptance of all deliverables and such other responsibilities as may be specified in the contract.

(2) The COR is not authorized to make any commitments or otherwise obligate the Government or authorize any changes which affect the contract price, terms or conditions. Any contractor request for changes shall be referred to the Contracting Officer directly or through the COR. No such changes shall be made without the express written prior authorization of the Contracting Officer. assistant/alternate(s) in writing and transmitting a copy of such designation to the contractor.

(End of Text)

SUBMITTAL OF INVOICES

The Department of Transportation utilizes the Delphi e-Invoicing web-portal for processing invoices. For vendors submitting invoices, they will be required to submit invoices via Delphi e-Invoicing which is accessed and authenticated via www.login.gov.

To receive payment and in accordance with the Prompt Payment Act, all invoices submitted as attachments in the Delphi e- Invoicing web-portal shall contain the following:

(1) Invoice number and invoice date.

(2) Period of performance covered by invoice.

(3) Contract number and title.

(4) Task/Delivery Order number and title (if applicable).

(5) Amount billed (by CLIN), current and cumulative.

(6) Total ($) of billing.

(7) Cumulative total billed for all contract work to date.

(8) Name, title, phone number, and mailing address of person to be contacted in the event of a defective invoice.

1. Payment system registration. All persons accessing the Delphi e-invoicing web-portal will be required to have their own unique user Delphi e-invoicing ID and password and be credentialed through login.gov. Electronic authentication. See login.gov for instructions.

2. To create a login.gov account, the user will need a valid email address and a working phone number. The user will create a password and then login.gov will reply with an email confirming the email address.

3. Vendor POC’s who require access to the e-Invoicing web-portal for invoice submission and payment tracking purposes will be required to provide their full name, email address, and current phone number to the agency POC to initiate the Delphi e-Invoicing web-portal account. Vendor users and the agency POC will be notified via e- mail when the account is created. The vendor user will be provided detailed instructions for logging into their Delphi e-Invoicing account. GLS’s agency POC may be contacted at sls.finance@dot.gov.

LIST OF ATTACHMENTS

Attachment Description A B C

Statement of Work Pricing Sheet SCA Wage Determination

INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS

PROVISIONS INCORPORATED BY REFERENCE

The following provisions from the Federal Acquisition Regulation (FAR) are incorporated into this contract:

PROVISION TITLE DATE

52.203-18 Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements – Representations

Jan 2017

52.204-7 System for Award Management (Deviation) Aug 2025

52.212-1 Instructions to Offerors -Commercial Products and Commercial Services (Deviation) Aug 2025

52.225-2 Buy American Certificate Oct 2022

52.225-25 Prohibition on Contracting with Entities Engaging in Certain Activities or Transactions Relating to Iran-Representation and Certifications

Jun 2020

52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this address: https://www.acquisition.gov.

(End of Provision)

52.252-5 AUTHORIZED DEIVATIONS IN PROVISIONS (NOV 2020)

(a)The use in this solicitation of any Federal Acquisition Regulation (48 CFR Chapter 1) provision with an authorized deviation is indicated by the addition of "(DEVIATION)" after the date of the provision. (b)The use in this solicitation of any TAR (48 CFR

Chapter12) provision with an authorized deviation is indicated by the addition of "(DEVIATION)" after the name of the regulation.

(End of provision)

QUOTE ORGANIZATION: DUE DATE IS Wednesday, March 11, 2026, 2:00PM EST.

Quotes shall be submitted via e-mail to chora.snyder@dot.gov.

Required Documents:

Each quoter shall furnish the information required by the solicitation, which includes:

(1) Completed Attachment B_Pricing Sheet or a vendor generated price quote which includes the vendors Unique Entity

Identifier (UEI).

(2) A project plan detailing the offerors’ ability to meet the requirements in Attachment A_Statement of Work and proposed approach to completion of services.

(3) A statement on the quote that the offeror has completed the annual representations and certifications electronically in

SAM.gov or a copy of the vendor’s FAR representations from SAM.gov.

Evaluation of Quote: The Government will evaluate and utilize Lowest Price Technically Acceptable (LPTA) source selection procedures. A verification of past performance will be completed.