6923G526Q0028 A00001 QA.pdf

6923G526Q0028 A00001 On-Site Hearing and Respirator Fit TesƟng

# QuesƟon Answer

1 If not brand new, could you please provide the current / previous contract number?

The Government has previously conducted limited, small-scale occupaƟonal hearing and respirator fit tesƟng, this requirement represents a larger, consolidated effort.

2 Are the tests baseline, annual, or follow-up (STS) evaluations?

The respirator fit tests include baseline tesƟng for new respirator users and annual tesƟng for ongoing compliance.

3 Will all 85 employees be tested during the same visit?

Yes.

Please note: The esƟmated quanƟty of employees is provided for pricing and evaluaƟon purposes only and does not represent a guaranteed minimum. Pricing per employee shall be firm fixed price and all inclusive.

4 Do you have a quiet room available where we can set up and test approximately four employees at a time?

No, the awarded vendor should intend on deploying a mobile clinical unit.

5 How many employees require qualitative fit testing versus quantitative fit testing?

All employees will receive qualitaƟve fit tesƟng.

Employees that fail will receive quanƟtaƟve fit tesƟng. Based on historical tesƟng we anƟcipate roughly 10 employees to receive quanƟtaƟve fit tesƟng.

6 What types and models of respirators are currently being used (e.g., N95 disposable, half-face elastomeric, full-face respirators, specific brands/models)?

N95, Half-Face, and full face

3M 7800-Full, 3M 7700-half, 3M N95

7 Will any employees need to be fit tested on more than one respirator type?

Yes, some use both half and full.

8 Are there any employees requiring alternative respirators, such as PAPRs or other loose-fitting systems?

Yes, there are currently 3 employees that uƟlize PAPRs.

9 Regarding Line Item 0003 (Travel – Massena, NY), could you please confirm whether this line item is intended to cover lodging/accommodaƟon costs in addiƟon to travel expenses?

Yes.

10 For the esƟmated quanƟƟes of 85 and 65 employees, are these anƟcipated to be completed in a single day, over two consecuƟve days, or scheduled across mulƟple days based on employee availability? AddiƟonally, what is the expected Ɵmeframe to complete all on-site hearing and respirator fit tesƟng?

AŌer further review of operaƟonal requirements and employee shiŌ schedules, GLS anƟcipates that tesƟng will need to be conducted over a two-day period to accommodate all personnel. TesƟng is expected to occur on a Tuesday and Wednesday, with aŌernoon and evening hours approximately between 1:00 p.m. and 8:00 p.m. each day.

All tesƟng must be completed within 30 calendar days of contract award. Exact dates and the final schedule will be coordinated with the successful contractor prior to performance.

11 Is this a new contract or an exisƟng one? If it is an exisƟng contract, could you please share the name of the incumbent contractor and the total amount previously spent under the contract?

The Government has previously conducted limited, small-scale occupaƟonal hearing and respirator fit tesƟng, this requirement represents a larger, consolidated effort.

12 While we understand the esƟmated quanƟƟes provided in the solicitaƟon (approximately 85 audiometric tests and 65 respirator fit tests), would it be possible to provide a minimum confirmed parƟcipant count that GLS expects to test? This would assist us in planning staffing and scheduling.

The quantities provided in the solicitation are estimates based on current workforce projections.

GLS anticipates testing approximately 65–85 employees for audiometric evaluations and approximately 45–65 employees for respirator fit testing.

Actual participation may vary due to staffing levels, leave status, new hires, or operational requirements at the time of testing. The Government cannot guarantee a minimum number of participants. Offerors shall base their proposals on the estimated quantities provided.

13 Could you provide informaƟon regarding employee work shiŌs and approximate headcount per shiŌ so that we can plan the tesƟng schedule accordingly?

AŌer further review of operaƟonal requirements and employee shiŌ schedules, GLS anƟcipates that tesƟng will need to be conducted over a two-day period to accommodate all personnel. TesƟng is expected to occur on a Tuesday and Wednesday, with aŌernoon and evening hours approximately between 1:00 p.m. and 8:00 p.m. each day.

All tesƟng must be completed within 30 calendar days of contract award. Exact dates and the final schedule will be coordinated with the successful contractor prior to performance. GLS will provide a roster and head count per shiŌ during that Ɵme.

14 During what hours would tesƟng be permiƩed each day at the facility?

AŌer further review of operaƟonal requirements and employee shiŌ schedules, GLS anƟcipates that tesƟng will need to be conducted over a two-day period to accommodate all personnel. TesƟng is expected to occur on a Tuesday and Wednesday, with aŌernoon and evening hours approximately between 1:00 p.m. and 8:00 p.m. each day.

All tesƟng must be completed within 30 calendar days of contract award. Exact dates and the final

15 Will GLS provide a scheduled roster of employees for tesƟng, or should the contractor expect a walk-in tesƟng flow coordinated by the facility?

A roster will be provided.

Based on the estimated number of participants, does GLS anticipate the testing to occur over multiple days, or is there a preferred duration for completion of the testing services?

After further review of operational requirements and employee shift schedules, GLS anticipates that testing will need to be conducted over a two-day period to accommodate all personnel. Testing is expected to occur on a Tuesday and Wednesday, with afternoon and evening hours approximately between 1:00 p.m. and 8:00 p.m. each day.

All testing must be completed within 30 calendar days of contract award. Exact dates and the final

17 Could you provide a list of respirator models and manufacturers currently used by employees who will require fit testing?

18 Of the esƟmated employees requiring respirator fit tesƟng, approximately how many are expected to require qualitaƟve tesƟng versus quanƟtaƟve tesƟng?

All employees will receive qualitaƟve fit tesƟng.

Employees that fail will receive quanƟtaƟve fit tesƟng. Based on historical tesƟng we anƟcipate roughly 10 employees to receive quanƟtaƟve fit tesƟng.

19 Will employees scheduled for respirator fit testing already have valid medical clearances in accordance with OSHA 29 CFR 1910.134, or should the contractor plan to verify or facilitate this process?

The contractor should plan to facilitate this process.

20 Are there any site access procedures, security clearances, safety orientaƟons, or badging requirements that contractor personnel will need to complete prior to arriving on site?

No, the contractor will be escorted by a GLS employee.

21 Are there any specific personal protecƟve equipment (PPE) requirements or safety protocols that contractor personnel must follow while working at the GLS facility?

No.

22 Will GLS provide a point of contact or coordinator on site to assist with employee scheduling and participant flow during the testing event?

Yes.

23 Will GLS provide a roster with employee idenƟfiers for tesƟng records, or should the contractor use another idenƟficaƟon method when documenƟng results?

A roster will be provided.

24 Would GLS prefer that tesƟng be performed within available indoor space at the facility, or should the contractor plan to deploy a mobile tesƟng unit (trailer) on site?

If indoor space is available, could you please confirm whether a quiet room suitable for audiometric tesƟng and standard electrical outlets will be available?

If deployment of a mobile clinical unit is preferred, the trailer requires

The contractor should plan to deploy a mobile tesƟng unit (trailer) on site. GLS can provide a designated room for employee paperwork and briefings.

GLS in unable to provide a designated area for audiometric tesƟng.

GLS can support the deployment of a mobile clinical unit.

either 220V / 50A single phase power (preferred) or two separate 110V / 20A dedicated circuits. The unit must also be positioned within approximately 35 feet of the available power source.

The trailer requires a minimum parking area of approximately 30 feet by 12 feet on a flat surface.

25 Could you please confirm whether the facility would be able to accommodate these requirements if a mobile unit is deployed?

The facility can accommodate a mobile unit.

26 For fit tesƟng, do all 65 employees need to be tested on two different masks, totaling 130 fit tests?

No, they will only be tested for their assigned mask.

27 Are any of their respirators SCBA? No.

28 How should we account for individuals who fail the fit test?

If an individual fails it should just be annotated on the report.

29 What is the contract term? GLS anƟcipates that tesƟng will need to be conducted over a two-day period to accommodate all personnel. TesƟng is expected to occur on a Tuesday and Wednesday, with aŌernoon and evening hours approximately between 1:00 p.m.

and 8:00 p.m. each day.

All tesƟng must be completed within 30 calendar days of contract award. Exact dates and the final schedule will be coordinated with the successful contractor prior to performance.

30 What is the period of performance of the contract? Is this for a single event?

GLS anƟcipates that tesƟng will need to be conducted over a two-day period to accommodate all personnel. TesƟng is expected to occur on a Tuesday and Wednesday, with aŌernoon and evening hours approximately between 1:00 p.m.

and 8:00 p.m. each day.

All tesƟng must be completed within 30 calendar days of contract award. Exact dates and the final schedule will be coordinated with the successful contractor prior to performance.

31 What is the Ɵmeframe for performing the audiometer and respiratory fit tests? If this is a single event, what is the duraƟon of the event

GLS anƟcipates that tesƟng will need to be conducted over a two-day period to accommodate all personnel. TesƟng is expected to occur on a Tuesday and Wednesday, with aŌernoon and evening hours approximately between 1:00 p.m.

and 8:00 p.m. each day.

All tesƟng must be completed within 30 calendar days of contract award. Exact dates and the final schedule will be coordinated with the successful contractor prior to performance.

32 Are the respiratory fit tests for a N-95 mask or for other masks?

33 Have all employees undergone a medical evaluaƟon before parƟcipaƟng in hearing tesƟng and respiratory fit tesƟng?

The awarded vendor shall plan to facilitate valid medical clearances in accordance with OSHA 29

CFR 1910.134

34 Who is the current provider for these services? The Government has previously conducted limited, small-scale occupaƟonal hearing and respirator fit tesƟng, this requirement represents a larger, consolidated effort.

The smaller efforts have uƟlized Environmental Hearing and Vison Consultants as a vendor.

35 What was the total spend for these services in

FY2025?

The government is unable to provide this dollar amount. Offerors should base their proposals on the esƟmated quanƟƟes and requirements provided in the solicitaƟon.

36 Does the Government anƟcipate any opƟon years or follow-on requirements for these services?

No, this is a one-Ɵme service.

37 Will the Government consider a one-week extension to the quote submission deadline?

No.

38 Will the Government provide the esƟmated budget or funding range for this requirement?

The government cannot provide insight into its internal pricing esƟmates. Vendors shall submit a fair and reasonable price in accordance with their technical approach.

39 Will the Government provide the current or most recent rates per line item for these services?

Vendors shall submit a fair and reasonable price in accordance with their technical approach.

40 For planning purposes, should the contractor assume tesƟng will occur during standard business hours, or should extended hours be anƟcipated to accommodate shiŌ workers?

GLS anƟcipates that tesƟng will need to be conducted over a two-day period to accommodate all personnel. TesƟng is expected to occur on a Tuesday and Wednesday, with aŌernoon and evening hours approximately between 1:00 p.m.

and 8:00 p.m. each day.

All tesƟng must be completed within 30 calendar days of contract award. Exact dates and the final schedule will be coordinated with the successful contractor prior to performance.

41 For pricing purposes, if employees do not report for scheduled tesƟng, should the contractor assume compensaƟon based on the number of employees scheduled for tesƟng or only those who ulƟmately report?

The esƟmated quanƟty of employees is provided for pricing and evaluaƟon purposes only and does not represent a guaranteed minimum. Pricing per employee shall be firm fixed price and all inclusive.

The vendor will be compensated for the actual number of employees serviced.

42 Will the Government allow any state licensure for audiologists and clinicians, or must they be licensed in the State of New York?

Yes, any licensure.

43 When an employee is idenƟfied with a Standard Threshold ShiŌ (STS) or abnormal audiogram, is the contractor responsible only for reporƟng and recommendaƟon, or for coordinaƟng follow-up referral services?

Only reporƟng and recommendaƟon.

44 Are nurse pracƟƟoners or physician assistants acceptable personnel to perform respirator fit tesƟng under this requirement?

Yes.

45 Will GLS provide audiometric tesƟng booths on-site, or should the contractor assume responsibility for providing a mobile booth or boothless tesƟng technology?

The contractor will be responsible.

46 Is the Government requiring a specific quanƟtaƟve fit tesƟng device (such as PortaCount), or will equivalent OSHA-compliant equipment be acceptable?

Any OSHA-compliant equipment is acceptable.

47 Does the Government anƟcipate that all required tesƟng (approximately 75 audiometric tests and 50 respirator fit tests) will be completed within a single day event, or may tesƟng occur across mulƟple days if necessary?

GLS anƟcipates that tesƟng will need to be conducted over a two-day period to accommodate all personnel. TesƟng is expected to occur on a Tuesday and Wednesday, with aŌernoon and evening hours approximately between 1:00 p.m.

and 8:00 p.m. each day.

All tesƟng must be completed within 30 calendar days of contract award. Exact dates and the final schedule will be coordinated with the successful contractor prior to performance.

48 For purposes of pricing and SCA compliance, should contractors assume technician-level roles performing audiometric tesƟng and respirator fit tesƟng align with the Health Technician classificaƟons in the aƩached wage determinaƟon?

Contractors are responsible for assigning labor categories and ensuring compliance with the SCA and the applicable wage determinaƟon. Offerors should determine which labor categories under the wage determinaƟon appropriately reflect the qualificaƟons, duƟes, and responsibiliƟes of personnel performing audiometric tesƟng and respirator fit tesƟng.

49 Will the Government please confirm both a qualitaƟve and a quanƟtaƟve respirator fit test are required for each individual employee?

All employees will receive qualitaƟve fit tesƟng.

Employees that fail will receive quanƟtaƟve fit tesƟng. Based on historical tesƟng we anƟcipate roughly 10 employees to receive quanƟtaƟve fit tesƟng.