RFQ 5505 Summary.pdf

This is an RFQ Summary document for the City of Madison, Wisconsin, Finance Department Purchasing Services, issued on behalf of the Traffic Engineering Department for the procurement of sign pipe. The City requested sealed quotations for 12,558 linear feet of steel, galvanized, electric resistance weld pipe with a 2-inch inner diameter and 2-3/8-inch outer diameter, Schedule 40 with 0.154-inch wall thickness, supplied in 21-foot lengths without threads. The pipe was to be organized into 23 bundles containing 26 pieces each, with 7 bands per bundle, and delivery was required within 60 days of order receipt via flatbed truck with 48-hour advance notice. The RFQ was released on February 16, 2026, with responses due on March 2, 2026, at 2:00 PM CST. The award was made to Decker Supply, the responsive and responsible bidder offering the most advantageous bid based on evaluation criteria including cost, quality, workmanship, compatibility, warranty, delivery timeframe, past performance, and service reputation.

Four vendors submitted quotations for the sign pipe: Decker Supply (awarded at $51,613.38 total with a 5-7 week delivery timeline), Energy Culvert Company ($70,199.22 with 30-day delivery), ConServ Flag Company ($59,901.66 with 2-week delivery), and Traffice & Parking Control LLC/TAPCO ($71,203.86 with 35-day delivery). The City of Madison implemented a local vendor preference policy that granted scoring preference to registered local suppliers as of the bid due date; Decker Supply, the awarded vendor, qualified for local vendor pricing of $51,097.25. All pricing was required to be delivered prices including shipping charges with FOB Madison terms. Bidders were required to submit Form A (Price Proposal) and Form B (Bidder Information) via email, and all quotes remained binding for 90 days following the due date. No specific budget range or estimated award value was explicitly stated in the procurement documentation, and no set-asides for disadvantaged enterprises or other restricted categories were designated.