RFQ 5505 Award Recommendation.pdf

This is an Award Recommendation document for a Request for Quotation (RFQ 5505) issued by the City of Madison Finance Department Purchasing Services on behalf of the Traffic Engineering Department for the procurement of sign pipe. The RFQ was released on February 16, 2026, with a response deadline of March 2, 2026 at 2:00 PM CST. The City is seeking steel, galvanized, electric resistance weld pipe with a 2-inch inner diameter and 2-3/8-inch outer diameter, Schedule 40 with 0.154-inch wall thickness, supplied in 21-foot lengths without threads. The total quantity required is 12,558 linear feet, organized into 23 bundles containing 26 pieces each with 7 bands per bundle. Delivery must be completed within 60 days of order receipt via flatbed truck with 48-hour advance notice required. Award will be made to the responsive and responsible bidder whose bid is most advantageous to the City based on evaluation criteria including cost, quality, workmanship, compatibility, warranty, delivery timeframe, past performance, and service reputation.

All pricing must be delivered prices including shipping charges with FOB Madison terms. Bidders were required to complete Form A (Price Proposal) and Form B (Bidder Information) and submit responses via email to bids@cityofmadison.com, with quotes remaining binding for 90 days following the due date. The City of Madison has implemented a local vendor preference policy that grants scoring preference to registered local suppliers as of the bid due date. No specific incumbent vendors or current contractors are identified in the procurement documents, and the RFQ does not include a set-aside designation for disadvantaged enterprises or other restricted categories of organizations. No budget range or estimated award value is explicitly stated in the available procurement documentation.