RFQ 5505.pdf
PDF 362 KB Posted
- Attached to
- Sign Pipe
- Solicitation number
- 5505-0-2026-TJ
- Issued by
- Dane County, Wisconsin
About this file
This is a Request for Quotation (RFQ) issued by the City of Madison Finance Department Purchasing Services on behalf of the Traffic Engineering Department for the procurement of sign pipe. The City seeks qualified quotes for steel, galvanized, electric resistance weld pipe with 2-inch inner diameter and 2-3/8-inch outer diameter, Schedule 40 with wall thickness of 0.154 inches, in 21-foot lengths with no threads. The total quantity required is 12,558 linear feet, to be banded in 23 bundles containing 26 pieces each, with 7 bands per bundle. The RFQ was released on Monday, February 16, 2026, with a response deadline of Monday, March 2, 2026 at 2:00 PM CST. Delivery must occur within 60 days after receipt of order via flatbed truck with 48-hour advance notice required.
Pricing must be delivered prices only, including all shipping charges and FOB Madison. The City will award the contract to the responsive and responsible bidder whose bid is most advantageous, considering criteria including cost, quality, workmanship, compatibility, warranty, delivery timeframe, past performance, and service reputation. The City of Madison has adopted a local vendor preference policy that grants scoring preference to registered local suppliers as of the bid due date. Bidders must complete Form A (Price Proposal) and Form B (Bidder Information) and submit responses via email to bids@cityofmadison.com. Quotes may not be withdrawn for 90 days following the due date.
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Other files
| File | Type | Posted |
|---|---|---|
| RFQ 5505 Award Recommendation.pdf | ||
| RFQ 5505 Summary.pdf |
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Text version
Rev. 07/28/2016-RFQ 5505.doc Page 1
Finance Department David P. Schmiedicke, Finance Director City-County Building, Room 406 Purchasing Services 210 Martin Luther King, Jr. Boulevard Madison, Wisconsin 53703 Phone: (608) 266-4521 Fax: (608) 266-5948 finance@cityofmadison.com www.cityofmadison.com/finance/purchasing
REQUEST FOR QUOTATION
RFQ #: 5505-0-2026-TJ
For: Sign Pipe
Released Date: Monday, February 16, 2026
Due Date: Monday, March 02, 2026 @ 2:00 PM CST
City Agency: Traffic Engineering
Method of Delivery Options
Email Quotation to: bids@cityofmadison.com
1 GENERAL CONDITIONS AND INSTRUCTIONS TO BIDDERS
1.1 Applicable Terms and Conditions
• Products or Equipment. All quotations for supplies and/or equipment must be submitted in accordance with the specifications contained in this solicitation and City of Madison Standard Terms and Conditions.
• Services. All quotations for services must be submitted in accordance with; the specifications contained in this solicitation, City of Madison Standard Terms and Conditions, and Purchase of Services Contract.
• Copies. Copies of above-referenced forms are available from the Purchasing Office or from the following link:
https://www.cityofmadison.com/finance/purchasing/vendor-resources
1.2 Delivered Prices Only
Prices quoted must include shipping charges, FOB Madison.
1.3 Substitutes
If offering a substitute item, include manufacturer, number, model, specifications and product literature.
The City will evaluate substitutes and make the final determination of equivalency.
1.4 Partial Order
Unless otherwise noted, it will be assumed that bidder will accept an order for all or part of the items priced.
mailto:finance@cityofmadison.com http://www.cityofmadison.com/finance/purchasing mailto:bids@cityofmadison.com https://www.cityofmadison.com/finance/purchasing/vendor-resources
REQUEST FOR QUOTATION RFQ # 5505-0-2026-TJ
RFQ 5505.doc Page 2
1.5 Award
The City will award the bid to the responsive and responsible bidder whose bid is most advantageous to the City. In determining the most advantageous bid, the City will consider criteria such as, but not limited to, cost, quality/workmanship, compatibility, standardization, major and minor exceptions to our specifications, superior design features, warranty, delivery, past experience, installation, equality, discount, customer satisfaction, bidder’s past performance and/or service reputation, and service capability. The City may opt to establish alternate selection criteria to protect its best interest or meet performance or operational standards. After the due date, no quotes may be withdrawn for a period of 90 days or as otherwise specified or provided by law.
2 CONTACTS
Technical: For questions regarding technical specifications.
Ed Smith City of Madison Traffic Engineering
(608) 608-266-9034 ersmith@cityofmadison.com
Buyer: For questions regarding instructions, terms & conditions.
Tammy Jones City of Madison Purchasing Services bids@cityofmadison.com
3 BID DISTRIBUTION NETWORK
Please note that the City no longer maintains an in-house bidders' list. Notification of bid opportunities, addenda, tabulations and awards will only be made to subscribers via these networks.
State of Wisconsin VendorNet System:
State of Wisconsin and local agencies bid network. Registration is free.
http://vendornet.state.wi.us/vendornet
DemandStar by Onvia: National bid network – Free subscription is available to access bids from the City of Madison and other Wisconsin agencies, participating in the Wisconsin Association of Public Purchasers (WAPP). A fee is required if subscribing to multiple agencies that are not included in
WAPP.
Bid Opportunities: www.cityofmadison.com/finance/purchasing/bidDemandStar.cfm
Home Page: www.demandstar.com
To Register: https://www.demandstar.com/app/registration
Please note when registering: Pick the Wisconsin Association of Public Procurement (WAPP) to select all current Wisconsin government agencies.
4 LOCAL VENDOR PREFERENCE
The City of Madison has adopted a local preference purchasing policy granting a scoring preference to local suppliers. Only suppliers registered as of the bid’s due date will receive preference. Learn more and register at the City of Madison website.
www.cityofmadison.com/business/localPurchasing mailto:bids@cityofmadison.com http://vendornet.state.wi.us/vendornet http://www.cityofmadison.com/finance/purchasing/bidDemandStar.cfm http://www.demandstar.com/ https://www.demandstar.com/app/registration http://www.cityofmadison.com/business/localPurchasing
REQUEST FOR QUOTATION RFQ # 5505-0-2026-TJ
RFQ 5505.doc Page 3
5 SPECIFICATIONS
The City of Madison Traffic Engineering is seeking qualified quotes for sign pipe.
1. Pipe, steel, galvanized, electric resistance weld, 2” I.D., 2-3/8” O.D.
a. Schedule 40, Wall thickness .154”
b. No threads, 21 foot lengths
c. To be banded in 23 bundles of 26 pieces per bundle. Bundles should be banded with 7 bands per bundle to keep the bundle solid.
d. Delivered prices only
e. 12,558 LF total
2. Special Provisions
a. Delivery on a flatbed truck
b. 48-hour advance notice of delivery 608-266-9034
c. Delivery to be within 60 days after receipt of order.
d. Confirm receipt of order to Ed Smith via email at ersmith@cityofmadison.com
Rev. 07/28/2016-RFQ-FormA-PriceProposal..doc
Form A: Price Proposal
RFQ #: 5505-0-2026-TJ Sign Pipe This form must be returned with your response.
Complete the requested information and return via instructions on Page 1 of RFQ. Bidder hereby offers:
Item Quantity Description Unit Price Extended
Price Days to Delivery ARO
1. 12,558 LF Pipe, steel, galvanized, electric resistance weld, 2” I.D., 2-3/8” O.D.
a. Schedule 40, Wall thickness .154”
b. No threads, 21 foot lengths
c. To be banded in 23 bundles of 26 pieces per bundle. Bundles should be banded with 7 bands per bundle to keep the bundle solid.
d. Delivered prices only
e. 12,558 LF total in conformance with the specifications described in this solicitation.
ARO: After Receipt of Order
Above bid submitted by:
COMPANY NAME
Rev. 07/28/2016-RFQ-FormB-BidderInfo..doc
Form B: Bidder Information
RFQ #: 5505-0-2026-TJ Sign Pipe This form must be returned with your response.
BIDDER INFORMATION
COMPANY NAME
ADDRESS CITY STATE ZIP
BIDDER’S NAME TITLE
SIGNATURE TELEPHONE NUMBER
DATE FAX NUMBER
LOCAL VENDOR STATUS
The City of Madison has adopted a local preference purchasing policy granting a scoring preference to local suppliers. Only suppliers registered as of the bid’s due date will receive preference. Learn more and register at the City of Madison website.
CHECK ONLY ONE:
Yes, we are a local vendor and have registered on the City of Madison website under the following category: www.cityofmadison.com/business/localPurchasing
No, we are not a local vendor or have not registered.
http://www.cityofmadison.com/business/localPurchasing
| RFQ 5505 |
| 1 GENERAL CONDITIONS AND INSTRUCTIONS TO BIDDERS |
| 1.1 Applicable Terms and Conditions |
| 1.2 Delivered Prices Only |
| 1.3 Substitutes |
| 1.4 Partial Order |
| 1.5 Award |
| 2 CONTACTS |
| 3 BID DISTRIBUTION NETWORK |
| 4 LOCAL VENDOR PREFERENCE |
| 5 SPECIFICATIONS |
| RFQ-FormA-PriceProposal. |
| Form A: Price Proposal |
| RFQ #: 5505-0-2026-TJ Sign Pipe |
| RFQ-FormB-BidderInfo. |
| Form B: Bidder Information |
| RFQ #: 5505-0-2026-TJ Sign Pipe |
| BIDDER Information |
| Local Vendor Status |
File details come from the government source that posted it. Updated .