RFQ 5329.pdf
PDF 435 KB Posted
- Attached to
- Pressure Wash Dunn County Government Center
- Solicitation number
- 2024.06
- Issued by
- Eau Claire County, Mattoon Village, Wisconsin
About this file
This Request for Quotation (RFQ #5329-0-2024-BG) is issued by the City of Madison Traffic Engineering Department for the procurement of signal poles. The RFQ specifically requests quotations for 25 Standard Aluminum Poles at 15' schedule 40 6061-T6 4.5" OD T.O.E. and 25 Standard Aluminum Poles at 14' schedule 40 6061-T6 4.5" OD T.O.E. The RFQ was released on July 15th, 2024, with responses due by July 29th, 2024, at 2:00 PM CDT. All deliveries are to be made to 1120 Sayle St Madison WI 53715, with 24-48 hours advance notice required.
Pricing must include all shipping charges FOB Madison, and vendors must provide lead times with their quotes. The City will award the bid to the most advantageous respondent based on criteria including cost, quality, compatibility, standardization, warranty, and past performance. A local vendor preference policy is in place for registered suppliers. The facility has no loading dock, which must be considered for shipping arrangements. Technical questions should be directed to Ed Smith at Traffic Engineering, while procurement questions go to Brittany Garcia at Purchasing Services.
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Rev. 07/28/2016-RFQ.doc Page 1
Finance Department David P. Schmiedicke, Finance Director City-County Building, Room 406 Purchasing Services 210 Martin Luther King, Jr. Boulevard Madison, Wisconsin 53703 Phone: (608) 266-4521 Fax: (608) 266-5948 finance@cityofmadison.com www.cityofmadison.com/finance/purchasing
REQUEST FOR QUOTATION
RFQ #: 5329-0-2024-BG
For: Signal Poles
Released Date: Monday, July 15th, 2024
Due Date: Monday, July 29th, 2024 @ 2:00 PM CDT
City Agency: Traffic Engineering
Method of Delivery Options
Email Quotation to: bids@cityofmadison.com
1 GENERAL CONDITIONS AND INSTRUCTIONS TO BIDDERS
1.1 Applicable Terms and Conditions
• Products or Equipment. All quotations for supplies and/or equipment must be submitted in accordance with the specifications contained in this solicitation and City of Madison Standard Terms and Conditions.
• Services. All quotations for services must be submitted in accordance with; the specifications contained in this solicitation, City of Madison Standard Terms and Conditions, and Purchase of Services Contract.
• Copies. Copies of above-referenced forms are available from the Purchasing Office or from the following link:
https://www.cityofmadison.com/finance/purchasing/vendor-resources
1.2 Delivered Prices Only
Prices quoted must include shipping charges, FOB Madison.
1.3 Substitutes
If offering a substitute item, include manufacturer, number, model, specifications and product literature.
The City will evaluate substitutes and make the final determination of equivalency.
1.4 Partial Order
Unless otherwise noted, it will be assumed that bidder will accept an order for all or part of the items priced.
mailto:finance@cityofmadison.com http://www.cityofmadison.com/finance/purchasing mailto:bids@cityofmadison.com https://www.cityofmadison.com/finance/purchasing/vendor-resources
REQUEST FOR QUOTATION RFQ # 5329-0-2024-BG
RFQ.doc Page 2
1.5 Award
The City will award the bid to the responsive and responsible bidder whose bid is most advantageous to the City. In determining the most advantageous bid, the City will consider criteria such as, but not limited to, cost, quality/workmanship, compatibility, standardization, major and minor exceptions to our specifications, superior design features, warranty, delivery, past experience, installation, equality, discount, customer satisfaction, bidder’s past performance and/or service reputation, and service capability. The City may opt to establish alternate selection criteria to protect its best interest or meet performance or operational standards. After the due date, no quotes may be withdrawn for a period of 90 days or as otherwise specified or provided by law.
2 CONTACTS
Technical: For questions regarding technical specifications.
Ed Smith City of Madison Traffic Engineering
(608) 266-9034 Ersmith@cityofmadison.com
Buyer: For questions regarding instructions, terms & conditions.
Brittany Garcia City of Madison Purchasing Services
(608) 243-0529 bids@cityofmadison.com
3 BID DISTRIBUTION NETWORK
Please note that the City no longer maintains an in-house bidders' list. Notification of bid opportunities, addenda, tabulations and awards will only be made to subscribers via these networks.
State of Wisconsin VendorNet System:
State of Wisconsin and local agencies bid network. Registration is free.
http://vendornet.state.wi.us/vendornet
DemandStar by Onvia: National bid network – Free subscription is available to access bids from the City of Madison and other Wisconsin agencies, participating in the Wisconsin Association of Public Purchasers (WAPP). A fee is required if subscribing to multiple agencies that are not included in
WAPP.
Bid Opportunities: www.cityofmadison.com/finance/purchasing/bidDemandStar.cfm
Home Page: www.demandstar.com
To Register: https://www.demandstar.com/app/registration
Please note when registering: Pick the Wisconsin Association of Public Procurement (WAPP) to select all current Wisconsin government agencies.
4 LOCAL VENDOR PREFERENCE
The City of Madison has adopted a local preference purchasing policy granting a scoring preference to local suppliers. Only suppliers registered as of the bid’s due date will receive preference. Learn more and register at the City of Madison website.
www.cityofmadison.com/business/localPurchasing mailto:bids@cityofmadison.com http://vendornet.state.wi.us/vendornet http://www.cityofmadison.com/finance/purchasing/bidDemandStar.cfm http://www.demandstar.com/ https://www.demandstar.com/app/registration http://www.cityofmadison.com/business/localPurchasing
REQUEST FOR QUOTATION RFQ # 5329-0-2024-BG
RFQ.doc Page 3
5 SPECIFICATIONS
1. Standard Aluminum Pole 15’ schedule 40 6061-T6 4.5” OD T.O.E. – 25 Each
2. Standard Aluminum Pole 14’ schedule 40 6061-T6 4.5” OD T.O.E. – 25 Each
Notes:
- To be quoted as delivered price to 1120 Sayle St Madison Wi 53715
- Refer questions to Ed Smith 608-266-9034 or ersmith@cityofmadison.com
- Request 24-48 hours advance notice prior to delivery. Receiving facility has no loading dock, ship accordingly.
- Include lead times with all quotes mailto:ersmith@cityofmadison.com
Rev. 07/28/2016-FormA-PriceProposal.doc
Form A: Price Proposal
RFQ #: 5329-0-2024-BG Signal Poles This form must be returned with your response.
Complete the requested information and return via instructions on Page 1 of RFQ. Bidder hereby offers:
Item Quantity Description Unit Price
1. 25 Standard Aluminum Pole 15’ schedule 40 6061-T6 4.5” OD
T.O.E., in conformance with the specifications described in this solicitation.
Days to Delivery ARO:
2. 25 Standard Aluminum Pole 14’ schedule 40 6061-T6 4.5” OD T.O.E., in conformance with the specifications described in this solicitation.
Days to Delivery ARO:
Above bid submitted by:
COMPANY NAME
Rev. 07/28/2016-FormB-BidderInfo.doc
Form B: Bidder Information
RFQ #: 5329-0-2024-BG Signal Poles This form must be returned with your response.
BIDDER INFORMATION
COMPANY NAME
ADDRESS CITY STATE ZIP
BIDDER’S NAME TITLE
SIGNATURE TELEPHONE NUMBER
DATE FAX NUMBER
LOCAL VENDOR STATUS
The City of Madison has adopted a local preference purchasing policy granting a scoring preference to local suppliers. Only suppliers registered as of the bid’s due date will receive preference. Learn more and register at the City of Madison website.
CHECK ONLY ONE:
Yes, we are a local vendor and have registered on the City of Madison website under the following category: www.cityofmadison.com/business/localPurchasing No, we are not a local vendor or have not registered.
http://www.cityofmadison.com/business/localPurchasing
| RFQ |
| 1 GENERAL CONDITIONS AND INSTRUCTIONS TO BIDDERS |
| 1.1 Applicable Terms and Conditions |
| 1.2 Delivered Prices Only |
| 1.3 Substitutes |
| 1.4 Partial Order |
| 1.5 Award |
| 2 CONTACTS |
| 3 BID DISTRIBUTION NETWORK |
| 4 LOCAL VENDOR PREFERENCE |
| 5 SPECIFICATIONS |
| FormA-PriceProposal |
| Form A: Price Proposal |
| RFQ #: 5329-0-2024-BG Signal Poles |
| FormB-BidderInfo |
| Form B: Bidder Information |
| RFQ #: 5329-0-2024-BG Signal Poles |
| BIDDER Information |
| Local Vendor Status |
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