8771 rfp.pdf

Department of Public Works

Engineering Division James M. Wolfe, P.E., City Engineer City-County Building, Room 115 210 Martin Luther King, Jr. Boulevard Madison, Wisconsin 53703 Phone: (608) 266-4751 Fax: (608) 264-9275 engineering@cityofmadison.com www.cityofmadison.com/engineering

July 12, 2024

To: Design Consultants

From: James Wolfe, City Engineer

Subj: Proposals for West Towne Path Phase 2B (Zor Shrine to Gammon) Design

The City of Madison Engineering Division is requesting proposals for design services for the above project. The intent for the Request for Proposal is to allow Contractors the opportunity to enter into a contract with the City of Madison for the required design as detailed in the Request for Proposals (RFP).

Please refer to the RFP for pertinent information and dates. The following items are included with the RFP and considered part of it:

Location Map 1: Project Location Map Sample Contract

The RFP may be obtained at any of the following online locations:

State of Wisconsin, VendorNet System – www.vendornet.state.wi.us

City of Madison Public Works - www.cityofmadison.com/business/pw/requestforproposals.cfm

Demandstar by Onvia:- www.demandstar.com

Interested Contractors shall submit five (5) hard copies and one pdf copy of their Proposals to the Office of the City Engineer by 4:00 PM on Friday, Aug 9, 2024. Submit proposal to:

City of Madison, Engineering Division 210 Martin Luther King Jr Blvd., Room 115 Madison, WI 53703

Sincerely, James M. Wolfe, P.E., City Engineer

RFP:CJP

Assistant City Engineer Bryan Cooper, AIA

Gregory T. Fries, P.E.

Chris Petykowski, P.E.

Deputy Division Manager Kathleen M. Cryan

Principal Engineer 2 John S. Fahrney, P.E.

Janet Schmidt, P.E.

Principal Engineer 1 Mark D. Moder, P.E.

Andrew J. Zwieg, P.E.

Financial Manager Steven B. Danner-Rivers

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7/11/24- 02 wtp2b RFP.doc

REQUEST FOR PROPOSALS

FOR

DESIGN SERVICES

West Towne Path Phase 2B (Zor Shrine Place to Gammon Road) Contract No. 8771

Section 1: Summary and General RFP Administrative Information

1.1. Summary of Services Requested

City of Madison is seeking Engineering Services consisting of preliminary design, environmental reporting, final design, plans, specifications and estimates for the construction of a new path extension of the West Towne Path from Zor Shrine Place to Gammon Road. See attached map.

1.2. Project Description

Construction Year: 2028

Design Funding: Local (City of Madison) Construction Funding: 60% Federal, 40% Local funds and assessments (City of Madison)

The West Towne Path from Zor Shrine Place to Gammon Road is proposed to be constructed in 2028. The project is anticipated to include numerous retaining walls along USH 12 (Beltline).

Numerous routing cross section alternative analysis will be explored during the preliminary design phase of the project. Path lighting and local Storm Sewer will be included in the design.

The Plans, Specifications and Estimate (PSE) package is due to WisDOT on August 1, 2027.

A path is proposed to be built in 2025 from High Point Road to Zor Shrine Place and will be the western tie-in for this project. The Eastern tie-in will be the existing pedestrian/bicycle underpass of Gammon Road.

The project will require extensive traffic control during construction. A Transportation Project Plat or document similar will be completed for acquiring right of way and grading easements if needed depending upon design alternatives. The project is proposed to be funded by Surface Transportation Block Grant (STBG) funds and will be let through the Wisconsin Department of Transportation (WisDOT) Local Program.

1.3. Communication and Inquiries

Direct all questions and inquiries to:

Chris Petykowski City of Madison, Engineering Division 210 Martin Luther King Jr. Blvd., Room 115

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Madison, WI 53703 Tel: 608-267-8678 Fax: 608-264-9275 Email: cpetykowski@cityofmadison.com

Any questions or requests for clarifications should be submitted in writing by Ju1 26, 2024.

Responses will be posted by Aug 2, 2024.

1.4. Evaluation of Proposals

Proposals will be reviewed by a Selection Committee chosen by the City Engineer. Proposals will be ranked separately based on qualifications (Section 3.2, questions 1-6) and by costs.

Madison has a local preference purchasing policy that grants a 5% scoring preference for firms based in Dane County. Proposers seeking to obtain local preference must register online prior to the proposal due date at:

http://www.ci.madison.wi.us/business/localPurchasing/index.cfm

Qualification factors will be weighted as shown.

Company Capability 10% Project Team 25% Similar Projects by Project Engineer 30% Design Approach 30% Local Preference 5%

Total 100%

The Selection Committee will review and rank cost proposals separately. It will select the proposal which best combines the necessary qualifications with value for expenditure of public funds. The Committee will recommend to the Common Council who will approve the selection.

1.5. Disclosure of Contract Failures. Litigations

Prior to selection the City may request that one or more proposers disclose any significant prior or current contract failures, contract breaches or civil or criminal litigations pending within the last three (3) years which involve your firm.

1.6 . Willingness to Execute City Purchase of Services Contract

Firms proposing will be assumed to be willing to execute the standard City of Madison Contract for Purchase of Services. A sample contract is attached to this RFP. Any exceptions to this should be stated in the Proposal.

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Section 2: Scope of Services

2.1. STANDARD DEFINITIONS

A. "CITY" means City of Madison.

B. "CONTRACTOR" means Consultant

C. "DEPARTMENT" means the Wisconsin Department of Transportation.

D. "FHWA" means the Federal Highway Administration.

E. "PROJECT" means the specific section of highway proposed for improvement by the CITY in this CONTRACT.

F. "Services" means the engineering services, labor, equipment, and materials furnished by CONTRACTOR in accordance with this CONTRACT.

G. "MANUAL" means the State of Wisconsin Facilities Development Manual, City of Madison Standard Specifications and other manuals referenced therein.

2.2. STANDARD PROVISIONS, SCOPE OF SERVICES

A. GENERAL

(1) The Services under this CONTRACT shall consist of performing those phases or portions of the design engineering for the PROJECT necessary or incidental to accomplish the PROJECT.

(2) The CONTRACTOR shall furnish all Services and labor necessary to conduct and complete the Services, and shall furnish all materials, equipment, supplies, and incidentals other than those designated in writing as to be furnished by the

CITY.

(3) The Services under this CONTRACT shall be performed in accordance with generally accepted standards of the profession and requirements contained in the MANUAL.

(4) Not Used

(5) The CONTRACTOR shall from time to time during the progress of the

Services confer with the CITY and shall prepare and present such information and studies as may be pertinent and necessary or as may be requested by the CITY to enable it to reasonably pass judgment on the features of the Services.

The CONTRACTOR shall make such changes, amendments, or revisions in the detail of the Services as may be required by the CITY. The CITY reserves the right to select the alternative to be used and may request additional alternatives

-4-be studied. The CONTRACTOR is not relieved from the responsibility for continuing adherence to generally accepted standards of the profession by CITY required changes in detail of the Services.

(6) At the request of the CITY, and during the progress of the Services, CONTRACTOR shall furnish maps, portions of plans, supplemental reports or other information relating to Services under this CONTRACT as may be required by the CITY.

(7) The SERVICES performed under this CONTRACT are subject to review and approval by the CITY at those appropriate steps defined in detail in the

MANUAL.

(8) This CONTRACT serves as a permit under sec. 86.07 (2), Wis. Stats., for the

CONTRACTOR and any of its approved subcontractors to carry out the Services hereunder on highway property under the jurisdiction of the CITY, unless a separate permit is specifically required by the CITY. CONTRACTOR and any of its approved subcontractors are authorized representatives of the CITY for purposes of the right of entry under sec. 84.01(10), Wis. Stats., to enter private lands to make surveys or inspections or otherwise to carry out the Services required by this CONTRACT.

(9) The Services shall comply with the applicable state and federal laws and regulations consistent with the funding to this project.

B. DESIGN REPORTS

(1) Concept Definition Report:

Not Used

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(2) Design Study Report: The CONSULTANT shall prepare a Design Study Report as set forth in the MANUAL. Three copies shall be submitted to the DEPARTMENT for approval. If the PROJECT involves highway work, the preparation of final Road Plans, Structure Plans or Right of Way Plats shall not be undertaken by the CONSULTANT until the Design Study Report has been approved or the CONSULTANT has been authorized to proceed by the

DEPARTMENT.

(3) Pavement Report: If the PROJECT involves highway work, the

CONSULTANT shall prepare a Pavement Type Selection Report as set forth in the MANUAL and TRANS 400, Wisconsin Administrative Code. One copy of the report shall be submitted to the DEPARTMENT for approval.

C. ENVIRONMENTAL DOCUMENTATION

The CONSULTANT shall assess the probable environmental impacts of the PROJECT as described in the MANUAL and Chapter TRANS 400, Wisconsin Administrative Code and recommend to the DEPARTMENT the appropriate level of environmental documentation. The type of environmental document required will depend upon the type of action (Type IV, Type III, Type II, Type I) according to the Environmental Action List presented in the MANUAL and Chapter TRANS 400, Wisconsin Administrative Code. Upon the DEPARTMENT’S concurrence of the level of environmental documentation, the CONSULTANT shall prepare the appropriate environmental in accordance with the MANUAL and Chapter TRANS 400, Wisconsin Administrative Code for approval by the DEPARTMENT.

D. AGENCY COORDINATION

(1) General:

(a) The CONTRACTOR shall consult with all affected local, state, and federal agencies and supply them with the necessary information concerning the PROJECT, including exhibits, so as to enable them to discharge their responsibilities within their jurisdiction.

(b) Contact with these agencies shall be made early enough in the development of the PROJECT to enable them to make a timely response so that their comments can be considered at the appropriate stage of Services under this CONTRACT. These contacts shall be identified within the public involvement plan and public participation log as set forth under the provisions of Section 2 of this CONTRACT.

(c) The CONTRACTOR shall keep the CITY fully informed of its activities.

(d) Not Used

(2) Permits - General:

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(a) The CONTRACTOR shall determine those permits necessary to advance the PROJECT to the letting stage. When unable to make this determination the CONTRACTOR shall confer with the CITY.

(b) When a permit is required, the CONTRACTOR shall prepare the permit applications, on the forms and in the manner prescribed by the issuing agency, or as indicated in the MANUAL, for execution and submittal by the

CITY.

E. RAILROAD/UTILITY INVOLVEMENTS

(1) General:

(a) The CITY will provide the CONTRACTOR with a list of known utilities on the PROJECT and a list of contact personnel for utility coordination. This list is not warranted to be complete, but is furnished to assist the CONTRACTOR to comply with Section 2.E.(3) (a) of the CONTRACT. If necessary, the list should be expanded by the CONTRACTOR based on any additional facilities found in the field or based on contacts with other utilities. All known utilities should be invited to the Operational Planning Meeting.

(b) During the development of the work under this CONTRACT, the CONTRACTOR shall confer on an ongoing basis with all utility companies in the PROJECT vicinity in accordance with the MANUAL, to establish mutual understanding on design features of the PROJECT affecting railroad and utility facilities.

(c) The CONTRACTOR shall coordinate with and utility companies to insure that facility relocations/ alterations have been adequately considered.

(d) The CONTRACTOR shall keep the CITY duly informed of the status and nature of all such coordination activities. The CONTRACTOR shall provide the CITY with timely plans and information that will permit it to meet its planned construction schedule.

(2) Railroad Negotiations/Agreements:

(3) Utility Coordination:

(a) The CONTRACTOR shall arrange for all utility coordination as set forth in the MANUAL, with the exception of negotiating for utility company land interests.

(b) It is the responsibility of the CONTRACTOR to locate existing utilities on plans and plats.

(c) CONTRACTOR shall provide notifications and project plans to the affected owners of utility facilities, review the work plans of the utility facility

-7-owners, consider their schedules and prepare special provisions as generally required by sec. 84.063, Wis. Stats., and Chapter TRANS 220, Wisconsin Administrative Code.

(4) Utility Negotiations/Agreements:

(a) The CONTRACTOR shall provide the CITY with all necessary PROJECT information including the names of affected utility companies, the locations of the facilities along the PROJECT, the manner and extent to which they are affected, and exhibits, plans, specifications, estimates, reports, and other pertinent documentation as may be required to enable the affected utility companies to obtain the necessary permits, to enter into any necessary agreements and to adjust and/or relocate their facilities, in accordance with the procedures as set forth in the MANUAL.

(b) The CITY will enter into negotiations with the affected utility companies and will prepare all necessary agreements and conveyances.

(c) The CONTRACTOR shall prepare and submit to the CITY a Utility Status Report(s), in accordance with the procedures as set forth in the

(5) Plans, Plats and Other Material:

F. PUBLIC INVOLVEMENT

(1) The CONTRACTOR, after consultation with CITY shall prepare a Public

Involvement Plan for this PROJECT.

(2) In cooperation with the CITY the CONTRACTOR shall maintain a log of public involvement activities associated with this PROJECT.

(3) During the life of this CONTRACT the CONTRACTOR shall assist the CITY in answering all questions received from the general public about this

PROJECT.

G. SURVEYS

(1) The CONSULTANT shall make such surveys as are necessary to accomplish the Services under this CONTRACT in accordance with the MANUAL. Such surveys shall be complete, detailed and as accurate as necessary to develop plans for the design of the PROJECT to usual standards of the DEPARTMENT and to yield the data necessary for computation of the quantities of the items of work in the construction of the PROJECT.

(2) Surveys shall include such investigation of the site, locating and field staking as may be necessary to provide adequate ties between railroad and utility facilities and the highway stationing for development of the design.

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H. SOILS AND SUBSURFACE INVESTIGATIONS

(1) Not Used

(2) Not Used

(3) When completion of the subsurface investigation defined in the CONTRACT is not sufficient to adequately assess subsurface conditions, or provide all the required information for roadway design, the CONTRACTOR shall recommend a revised investigation program for authorization by the CITY.

Such recommendations shall be based on the content of the boring log. The extent of all subsurface investigation performed shall be fully justified in the Soils Report furnished for the PROJECT.

(4) Not Used

I. ROAD PLANS

(1) The CONTRACTOR shall prepare Road Plans for the PROJECT.

(2) Road Plans are the compilation of documents, reproducible drawings, depicting the location, character, dimensions, and relevant data necessary to the layout and construction of the prescribed work. Road Plans generally consist of the following:

(a) Title Sheet

(b) Typical Cross Sections and General Notes

(c) Special Details including roadway elements, geometric layouts, and salvage/disposal of highway materials.

(d) List of Standard Detail Drawings

(e) Engineering Estimates On Computer Worksheet

(f) Miscellaneous Quantities

(g) Plan and Profile Sheets

(h) Computer Earthwork Data and Mass Diagrams

(i) Cross Sections

(j) Traffic Control Plan

(k) Erosion Control Plan

Road Plans shall be designed in accordance with the current practices of the CITY and in accordance with the principles, standards, and practices adopted by the CITY computer aided design of highway plans, as specified in the MANUAL and shall be developed in accordance to, or be coordinated with the latest edition of the CITY STANDARD SPECIFICATIONS, hereinafter referred to as STANDARD SPECIFICATIONS.

(3) The CONTRACTOR shall develop sufficient alternative or trial alignments profiles, or other geometric configurations to enable selection of the design that provides the best balance between practical construction considerations, right of way requirements, aesthetics, blending with the topography, and costs. The roadway profiles are to provide a "good fit" to the terrain to minimize

-9-earthwork and grading costs and to develop the configuration of other roadway elements such as bridges, intersections and cross-sections. Such trial designs or adjustments are considered essential phases of good engineering design and are required work under this CONTRACT.

(4) Road Plans shall be developed using computer aided design systems. Plan preparation shall be in accordance with the prescribed methods and on the approved plan sheet vehicles described in the MANUAL.

(5) Plans for minor incidental retaining walls less than six feet in height and pipe type structures in this CONTRACT shall be considered as special construction details of the Road Plans and not as Structure Plans.

(6) The CITY will furnish to the CONTRACTOR such survey notes, partially completed plans or other data as may be available for use in the preparation of the plans. Such partial plans shall be considered only as preliminary information subject to further development.

(7) In preparation of Road Plans, the CONTRACTOR shall prepare and furnish to the CITY specifications for construction work included in the plans which are not covered by the STANDARD SPECIFICATIONS, and such amendments to or revisions of the STANDARD SPECIFICATIONS as may be required to properly cover the work contemplated by the plans.

(8) The CONTRACTOR shall furnish such other pertinent information and data with respect to the plans and design as may be necessary for completion of work under this CONTRACT.

(9) Plans are subject to review and examination by the CITY. Such review and examination may be made on the site of the PROJECT.

J. MEETINGS

(1) Meetings may be scheduled at the request of the CONTRACTOR or the CITY for the purpose of discussing and reviewing the Services under this

CONTRACT.

(2) Meeting schedules are to be coordinated with the CITY to ensure that CITY representatives are available to attend the meetings.

K. PLANS, SPECIFICATIONS, & ESTIMATES (P.S. & E.):

(1) The CONTRACTOR shall prepare a complete P.S. & E as specified in the

(2) Not Used

(3) The CONTRACTOR shall provide one set of final plans in electronic PDF format for each utility within the PROJECT limits prior to the P.S. & E submittal date.

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2.3. STANDARD MISCELLANEOUS PROVISIONS

A. DESIGN STANDARDS

Preparation of plans and specifications shall be accomplished in accordance with the current standards and criteria as contained in the MANUAL and shall be consistent with generally accepted professional practice. Compliance with standards and criteria as may be provided through revisions to the MANUAL and made subsequent to the execution of this CONTRACT shall be in accordance with Section 24 B of this

CONTRACT.

B. DESIGN ERRORS AND OMISSIONS

(1) The CONTRACTOR shall be responsible for the accuracy of the Services performed by the CONTRACTOR under the CONTRACT, and shall promptly make necessary revisions or corrections to its Services resulting from its negligent acts, its errors or its omissions without additional compensation.

(2) The CONTRACTOR shall give immediate attention to these revisions or corrections to prevent or minimize delay to the PROJECT.

(3) The CONTRACTOR shall be responsible to the CITY for any losses to or costs to repair or remedy as a result of CONTRACTOR'S negligent acts, errors or omissions.

C. REVISION OF COMPLETED PLANS

(1) The CONTRACTOR shall make such revisions in plans which have been completed, approved, and accepted by the CITY as are necessary to correct errors or omissions in the plans when required to do so by the CITY, without compensation therefore from the CITY.

(2) Should the CITY find it desirable for its own purposes to have previously satisfactorily completed and accepted plans or parts thereof revised, the CONTRACTOR shall make such revisions if requested and as directed by the CITY. These Services shall be considered as “Extra Services” and will be paid for as such.

D. PROCEDURES FOR HANDLING ERRORS AS DESCRIBED IN SECTION B.

(1) The process for addressing CONTRACTOR claims and disputes related to error or omissions shall be as described in the MANUAL under Chapter 8-25-25.

(2) The CITY may recover those additional costs incurred by the CITY as the result of errors determined to be the responsibility of CONTRACTOR.

(3) Each CONTRACTOR error and the facts about the error will be reviewed by the CITY in conjunction with the CONTRACTOR to establish responsibility for additional costs incurred as a result of a particular CONTRACTOR error.

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(4) When the CITY pursues reimbursement, the CONTRACTOR will be notified of the decision and options for repayment. The CITY'S options listed in priority order are:

(a) Repayment in full.

(b) Deductions from other payments due and payable by CITY to the CONTRACTOR by equitable right of set off.

(c) Legal action by the CITY to collect the costs, if the

CONTRACTOR has no other agreements with the CITY or no payments due and payable, and refuses repayment in full.

(d) Any combination of the above.

(5) Any CONTRACTOR appeal must be in writing and received within 30 days of the CITY'S decision.

E. CONFLICT OF INTEREST

(1) The CONTRACTOR warrants that neither it nor any of its affiliates has any financial or other personal interest that would conflict in any manner with the performance of the Services under this CONTRACT, and that neither it nor any of its affiliates will acquire directly or indirectly any such interest.

(2) The CONTRACTOR warrants that it will not employ for any Services included under the provisions of the CONTRACT any person who is employed by the CITY at the time of execution or during the life of this CONTRACT without prior written approval from the CITY.

(3) The CONTRACTOR warrants that it will immediately notify the CITY if an actual or potential conflict of interest arises or becomes known to the CONTRACTOR. Upon receipt of such notification, a CITY review and written approval is required for the CONTRACTOR to continue to perform work under this CONTRACT.

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2.4. SPECIAL PROVISIONS

A. DESIGN REPORTS

The CONTRACTOR shall prepare the following reports as directed by the CITY and specified in the MANUAL. Three copies of the request shall be submitted to the CITY for approval.

(1) Request for Exceptions to Design Standards – if authorized

(2) All technical memos required to support proposed design

(3) Encroachment Report

(4) Complete Streets Compliance Report Not Used

(5) Stormwater Drainage Water Quality Report Spreadsheets

(6) Traffic Management Plan (TMP)

B. ENVIRONMENTAL DOCUMENTATION

By its execution of this CONTRACT, the CONTRACTOR does hereby specify in accordance with the disclosure statement requirements of 40 CFR 1506.5(c) and 23 CFR 771.123(d) that CONTRACTOR has no financial or other interest in the outcome of this PROJECT.

The CONTRACTOR shall prepare an Environmental Document for the PROJECT as specified in the MANUAL and Chapter TRANS 400, Wisconsin Administrative Code.

The appropriate number of copies shall be furnished to the CITY and DEPARTMENT for approval.

If review of the environmental document by the CITY, DEPARTMENT, and FHWA indicates that changes to this document are necessary, all such changes shall be made by the CONTRACTOR.

In preparing environmental documentation, the CONTRACTOR shall consider and evaluate as alternatives to the PROJECT other reasonable actions or activities that may achieve the same or similar purpose of a highway PROJECT, including other or additional transportation alternatives and intermodal opportunities and the alternative of taking no action. The CONTRACTOR shall evaluate alternative courses of action based upon a balanced consideration of the environment, public comments, and the need for safe and efficient transportation consistent with local, state and national

-14-environmental goals. The CONTRACTOR shall prepare environmental documents that are concise, clear, and to the point and emphasize real environmental issues and alternatives. The CONTRACTOR shall comply with the requirements specified in the MANUAL as well as in Chapter TRANS 400, Wisconsin Administrative Code. In the event of any unresolvable conflict between the MANUAL and Chapter TRANS 400, Wisconsin Administrative Code, the administrative rule controls.

(1) Environmental Assessments:

(a) The CONTRACTOR shall prepare the notice of availability for the Environmental Assessment as specified in the MANUAL and Chapter TRANS 400, Wisconsin Administrative Code and forward to the CITY for publication.

(b) The CONTRACTOR shall prepare the distribution list for both the notice of availability and the Environmental Assessment and distribute copies of each to the appropriate agencies.

(c) The CONTRACTOR shall revise the Environmental Assessment to address comments received during the public availability period.

(2) Environmental Impact Statements (Not Used):

(3) Agricultural Impact Notice: (NOT USED)

The CONTRACTOR shall prepare an Agricultural Impact Notice, in accordance with the MANUAL, for all lands from farm operations which may be acquired for this PROJECT. The Agricultural Impact Notice shall be submitted to the Wisconsin Department of Agriculture, Trade and Consumer Protection by the CONTRACTOR.

(4) Section 4(f) Evaluation:

The CONTRACTOR shall describe the impact of this PROJECT upon lands protected under Section 4(f) of the Federal-Aid Highway Act of 1968, as amended, and shall report its findings to the CITY for evaluation by the CITY and the FHWA. The CONTRACTOR shall prepare a Programmatic Section 4(f) evaluation in accordance with the procedures as set forth in the MANUAL. CONTRACTOR shall investigate all properties for 4(f) impacts along the project.

(5) Wetland Investigations:

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(a) The CONTRACTOR shall identify wetland impacts in conjunction with the Department of Natural Resources and provide for compensation of wetland loss, if necessary, following the procedures in the MANUAL and the “Wisconsin Department of Transportation Wetland Mitigation Banking Technical Guideline dated March 2002”.

(b) The CONTRACTOR shall conduct a site reconnaissance to assess, classify and locate wetlands. The assessment of the wetlands shall be in accordance with applicable state and federal regulations and guidelines, including the 1987 United States Army Corps of Engineers (USACE) wetland delineation manual. The CONTRACTOR shall prepare a brief summary memo documenting these findings.

(c) If wetlands are present, the CONTRACTOR shall field delineate identified areas and locate as part of the PROJECT surveys, if authorized.

(d) Wetland Mitigation Plans for the PROJECT shall be considered

"Extra Services".

(6) Section 6(f) Evaluation:

A Section 6(f) evaluation is not anticipated and shall be considered extra services.

(7) Historical and Archaeological Surveys and Studies:

(a) The CONTRACTOR shall follow the procedures set forth in the MANUAL for the Section 106 process, Step 2 Identification, to locate historic buildings and structures and archaeological sites that could be affected by the PROJECT.

(b) The CONTRACTOR shall prepare the Section 106 Review Form, identifying the Area of Potential Effect for the PROJECT, notifying the interested parties and completing a historical and an archeological survey as required in the MANUAL.

(c) The CONTRACTOR shall follow the procedures set forth in the MANUAL for the Section 106 Process, Step 3 Evaluation, for all properties potentially eligible for listing on the National Register of Historic Places. The CONTRACTOR shall prepare a Determination of Eligibility for all historical property along the project, if authorized.

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(8) Noise Analysis:

(a) Not Used

(9) Air Quality:

(a) Not Used

(10) Hazardous Materials/Contamination Assessments

(a) The CONTRACTOR shall conduct a Phase 1 Hazardous Materials Assessment for the PROJECT in accordance with the MANUAL.

(b) The CONTRACTOR shall conduct Environmental Subsurface Investigations, in accordance with the MANUAL, at up to four sites with two borings per site, if authorized.

(c) The CITY acknowledges that the CONTRACTOR is not, by virtue of this CONTRACT, the owner or generator of any waste materials generated as a result of the Hazardous Materials/ Contamination Assessments services performed by the CONTRACTOR under this CONTRACT.

11) USACOE and WDNR permitting

(a) The CONTRACTOR shall prepare all permit applications and exhibits and correspondence to acquire any permits needed from USACOE and WDNR on the project.

C. AGENCY COORDINATION

(1) Section 404 Permits:

The CONTRACTOR shall evaluate the potential for discharge of fill materials into the waters of the United States, in accordance with the provisions of the Clean Water Act and Chapter TRANS 400, Wisconsin Administrative Code and the procedures as set forth in the MANUAL.

(2) Section 401 and 402 Certifications:

The CONTRACTOR shall evaluate the effects of the PROJECT on water quality, in accordance with the provisions of the Clean Water Act and

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Chapter TRANS 400, Wisconsin Administrative Code and the procedures as set forth in the MANUAL, and shall prepare the necessary application.

Stormwater-Drainage-Water Quality (WQ) Report Spreadsheets with any necessary attachments need to be completed.

D. RAILROAD/UTILITY INVOLVEMENTS

(1) Railroad Negotiations/Agreements

(2) Utility Negotiations/Agreements

The CONTRACTOR shall follow the procedures of the DEPARTMENT’S Guide to Utility Coordination for non TRANS 220 projects.

The CONTRACTOR shall complete a detailed review and a summary report outlining the impact that the proposed plan has on the existing utilities.

Extensive coordination with utilities will be required for this project.

E. PUBLIC INVOLVEMENT

(1) Informational Meetings:

(a) The CITY is interested in developing the project with Racial Equity and Social Justice as a key component in decision making. The CONTRACTOR shall develop the public input plan with this in mind to comply with the CITY’s initiative.

(b) The CONTRACTOR shall conduct three informational meetings to acquaint the public with the concepts and probable impacts of this PROJECT.

(c) The CONTRACTOR shall prepare all exhibits and documentary handout material and provide the equipment necessary to conduct the public informational meetings.

(d) The CONTRACTOR shall prepare a summary report after the public information meetings.

(e) The CONTRACTOR shall consult with the CITY after the public informational meetings to discuss the comments received and shall recommend as to the possible disposition of these comments and suggestions.

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(f) The CONTRACTOR shall make all the necessary arrangements for scheduling the meetings and provide notices and press releases for the CITY'S use. The CONTRACTOR shall notify all adjacent and affected property owners. Mailing labels will be provided by the CITY.

(g) The CONTRACTOR shall provide the CITY with copies of all public involvement correspondence and file notes.

(h) The CONTRACTOR shall coordinate meeting schedules with the CITY'S representative.

(2) Formal Public Hearing (if authorized):

(a) The CONTRACTOR shall assist the CITY in preparing for and holding one formal Public Hearings if needed as set forth in the MANUAL.

(b) The CONTRACTOR shall prepare the necessary exhibits, PROJECT statement, and printed handout material for use by the CITY in conducting the Public Hearing, in accordance with the procedures in the MANUAL.

(c) The CONTRACTOR shall be represented at the Public Hearing and shall be prepared to assist and provide information as requested by the CITY.

(d) The CONTRACTOR should retain a court reporter and provide a public hearing transcript.

(e) The CONTRACTOR shall evaluate the transcript of testimony received at the Public Hearing and make written recommendations to the CITY as to the possible disposition of the comments received.

(f) As directed by the DEPARTMENT, the CONTRACTOR shall incorporate into the Services for this PROJECT those changes or modifications brought about as the result of the Public Hearing.

(3) Open Forum Public Hearing: (Not Used)

F. MEETINGS

(1) The CONTRACTOR shall hold an Operational Planning meeting to discuss the organization and processing of the Services under this CONTRACT.

(2) Three meetings shall be held with local officials approximately two weeks prior

-19-to the Public Informational Meetings.

(3) Three meetings shall be held with the CITY'S staff approximately two weeks ahead of the local official's meeting for the purpose of reviewing exhibits, handouts and presentations.

(4) Monthly meetings shall be held to plan, review, and coordinate the PROJECT with the CITY staff throughout the project timeline. CONTRACTOR shall anticipate up to submittal of PSE’s for budgeting meetings.

(5) Up to three meetings shall be held to present plans to various CITY boards, commissions, neighborhood associations, other misc. interested individuals.

(6) The CONTRACTOR shall conduct three coordination meeting(s) with utilities having facilities on the PROJECT.

(7) One Final Plan Review Meetings with the CITY shall be held approximately 45 - 60 days ahead of the P.S. & E. submittal dates.

(8) The CONTRACTOR shall attend and present at two pre-construction conferences, one as scheduled by the DEPARTMENT for the construction contractor (CONTRACTOR just to attend), and one for affected business owners and residents along the project (CONTRACTOR to present and run/manage meeting).

G. LOCATING

(1) The CONTRACTOR shall provide the CITY with multiple design alternatives along the corridor to integrate the safe, convenient mobility of pedestrians, bicyclists vehicles and transit. Input from public input meetings and city committee meetings may lead to significant redesign work and should be expected.

(2) The CONTRACTOR shall provide an intersection control evaluation report including traffic modeling results and findings for the _____ intersection. It is expected that the _______ intersection will remain, and will only include utility tie-ins as necessary.

H. SURVEYS

(1) The limits of the survey shall correspond to the limits of the project as outlined in section 2 of the contract, Scope of Services of the attached map. A

-20-remobilization will be required to survey 2025 Multi Use Path improvements and new infrastructure.

(2) Surveys shall include the existing right of way and proposed right of way and 50 feet outside of those right of ways. The survey at the intersections shall include a 200’ extra length on the side street.

(3) The CONTRACTOR shall temporary mark existing right-of-way for coordination with affected utilities and property owners.

(4) Surveys shall include ties to section corners, quarter section corners, and to street lines or block corners in platted areas. These ties shall be in sufficient detail to permit the preparation of right of way plats and legal descriptions of the lands to be acquired.

(5) If authorized by written notice from the CITY, the CONTRACTOR shall provide staking for utilities to allow for the timely relocation of their facilities. The CITY will provide the CONTRACTOR a minimum of one (1) week notice.

(6) Surveys shall be tied into control established by the CITY.

I. SOILS AND SUBSURFACE INVESTIGATIONS

(1) The CONTRACTOR shall recommend the location of soil borings and shall obtain all needed soil investigations as part of CONTRACTOR scope. Any geological engineering analyses required as part of any design work shall be part of CONTRACTOR scope. The CITY will not be providing any soil boring reports as part of this project.

J. ROAD PLANS

(1) ROAD PLANS GENERAL. Road plans shall include plans for the reconstruction of the roadway segments included in section 3 of the contract, Scope of Services, including any restoration of facilities above the storm sewer box limits.

The roadway cross section shall be sufficient to meet current and future traffic demands and will be determined based on traffic modeling. The geometry for the corridor shall include up to 3 alternative cross sections. A brief report by the CONTRACTOR shall be required to summarize this analysis.

-21-

Section 2.2.I. in the Standard Provision of the CONTRACT is amended to include the following plans:

l. Marking and Signing Plan (Plan shall include all signing requirements including but not limited to street signs, overhead sign structures, etc.)

m. Traffic Signal Plans

n. Lighting Plans

o. Construction staging plans (include earthwork quantities for each stage)

p. Landscaping Plan

q. Storm sewer Plan

r. Grading/Utility Plan

s. Project Overview - Single Sheet Schematic Drawing

t. Overhead signage plans (not used)

u. Sanitary Sewer Plans

v. Water Main Plans

w. Temporary Signal Plans

x. Ped, Bike & Vehicle detour plans

K. SPECIAL REQUIREMENTS FOR DESIGN

(1) STREET GRADES. The CONTRACTOR shall provide the CITY a plan and profile sheet showing all existing and proposed driveway slopes. It is the policy of the CITY to reduce the slope of steep driveways where possible. The CONTRACTOR shall not increase the slope of any residential driveway apron with an existing grade under 12% over 12% and shall not increase the slope of any residential driveway apron with an existing grade over 12% above the existing grade without the consent of the CITY. The CONTRACTOR shall not increase the slope of any commercial driveway apron with an existing grade under 8% over 8% and shall not increase the slope of any commercial driveway apron with an existing grade over 8% above the existing grade without the consent of the CITY. The grade of the top of curb shall not be above the sidewalk grade without the consent of the CITY.

The CONTRACTOR shall not through the conversion to an urban section, adversely affect the drainage of abutting property. The CONTRACTOR shall show on the plans, ditching or inlets behind the curb where drainage cannot be provided over the curbs. The CONTRACTOR shall anticipate that the curb grades will differ from one side of the street to the other, that one typical section will not work throughout the project, and that several iterations are required in order to determine the best design.

The CONTRACTOR shall design all curb grades to 0.5% minimum slope. The CONTRACTOR shall provide, in the plan, profiles for all intersecting streets and shall provide the CITY with sufficient information to check the drainage at intersections. Grades at intersections shall be provided at the beginning, middle and end of radius. Grades shall also be provided on the side street as required. Grades and slopes shall be provided to the CITY at each intersection for the purpose of

-22-checking the design per the attached exhibit B. Contractor shall design and provide all necessary details for ADA compliant curb ramps within the project limits. Curb ramp designs shall provide some allowance for construction tolerances to ensure ADA compliance following construction. Cross Sections shall be provided at 25 ft.

increments. The CONTRACTOR shall complete a tree inventory with the survey and review the tree inventory document provided by City Forestry and accommodate existing trees during design.

(2) PEDESTRIAN AND BIKE. The CONTRACTOR shall provide for the movement of pedestrians and bicycles on all streets and the alternatives shall be evaluated based partially on the ability of the alternative to meet the needs of pedestrians and cyclists. A separated facility for pedestrians and cyclists is preferred. A new multi-use path is being built in 2025 from High Point Road to Zor Shrine Place and will be the western tie-in for this project. Grades shall be not less than 0.5% and no more than 5% along the path. Any ramps shall meet ADA specifications.

(3) TRAFFIC CONTROL. The CONTRACTOR shall prepare a traffic control plan that maintains at least two lanes of traffic in each direction through the construction zone and provides left turn lanes where possible and accommodates pedestrians, bicyclists and transit. Traffic Control may require access easements from properties which will be documented in the Transportation Project Plat.

(4) TRAFFIC SIGNALS DESIGN. The CONTRACTOR will design traffic signal conduit, including signal interconnect conduit, signal pole, signal handhole, and loop detector locations and provide draft set to the CITY (for both Temporary during construction signals and final permanent proposed signals). The CONTRACTOR shall prepare final plans, develop quantities, prepare specifications, prepare details, and items necessary for complete plans and specifications. The MANUAL details and specs for the traffic signals are not used in the CITY. The CITY anticipates that the ______ Signal will be completely replaced and the ______ Signal will be partially replaced. The CITY will provide example plan details and specifications from other recent similar projects which should help guide the CONTRACTOR in preparing the plans and specs. The CONTRACTOR shall provide plans, specs, and quantities for required removal of existing traffic signal bases. The final signal plans shall be stamped by the CONTRACTOR as the CITY is not providing signal design.

(5) STREET LIGHTING DESIGN. The CONTRACTOR will design street lighting conduit, light pole locations, handhole locations, and controller locations and will provide a draft set to the CITY (for both Temporary during construction lighting and Final permanent proposed lighting). The CONTRACTOR shall prepare final plans.

The CONTRACTOR will develop quantities, prepare specifications and prepare

-23-details. The CONTRACTOR shall provide plans, specs, and quantities for required removal of existing light bases. The final lighting plans shall be stamped by the CONTRACTOR as the CITY is not providing lighting design

(6) FIBER OPTIC COMMUNICATIONS DESIGN. The CONTRACTOR will design fiber conduit, including handholes, splices, and expansion loops and provide draft set to the CITY (for final proposed fiber and connections to existing fiber). The CONTRACTOR shall prepare final plans, develop quantities, prepare specifications, prepare details, and items necessary for complete plans and specifications. The MANUAL details and specs for fiber optic communications are not used in the CITY. The CITY anticipates that new fiber may be installed and some state owned fiber may need to be relocated. The CITY will provide example plan details and specifications from other recent similar projects which should help guide the CONTRACTOR in preparing the plans and specs. The final fiber optic communications plans shall be stamped by the CONTRACTOR as the CITY is not providing fiber design.

(7) STORM SEWER DESIGN. The CONTRACTOR shall prepare all storm sewer designs necessary to adequately drain this project under the guidance of the City of Madison. The City of Madison shall provide guidance and limited initial layout suggestions in the form of redline documents and shall review the design and provide subsequent redline documents. The final plan shall be stamped by the CONTRACTOR as the City of Madison is providing guidance not design.

The CONTRACTOR shall complete the design details and prepare final plans, develop quantities, prepare specifications, prepare details, and any other items necessary for complete plans and specifications. The details and specs of the MANUAL may not apply. The CITY will provide example plan details and specifications from other recent similar projects which should help guide the CONTRACTOR in preparing the plans and specs. The CONTRACTOR shall provide plans, specs, and quantities for required removals of unused pipes if any.

The CONTRACTOR shall provide the CITY with an existing structure survey which is to include information on invert elevations on all pipes within the structure, a visual inspection on the structural condition of the structure, a measurement of the available adjustment, and a floor elevation for the structure. The CONTRACTOR shall provide the CITY with a proposed structure inventory to include depth of structure, invert elevations of all pipes at the structure and a comment on the physical feasibility of construction of such a structure. All structures that cannot comply with the City of Madison standard specifications for a precast shall be required to be poured-in-place and shall be called out to be poured in place. Precast structures shall only be allowed on the job at the time of construction after final elevations have been determined, ULO’s have been completed, reviewed and approval of the Construction Engineer is given. All storm sewer pipes and

-24-structures including those to be removed or adjusted shall be given a pipe or structure number which shall be listed adjacent to the stationing in the miscellaneous quantities table. The structure or pipe number shall also be shown adjacent to the appropriate structure or pipe both in the plan and profile views.

The CONTRACTOR shall provide a storm sewer design that considers adjacent drainage areas, future drainage areas, and allowable discharge points. The storm design deliverables shall also include all design calculations, design reports, modeling files and related support files that were used to size and design the storm sewer system, which may include any necessary stormwater quality devices or treatment, as applicable. The CITY shall assist the CONTRACTOR in delineating the drainage areas and determining future land use. The CONTRACTOR shall investigate potential utility conflicts for storm sewer replacements. All surveying and soil borings described in previous sections must be included for this potential storm sewer route. Storm sewer designs shall be completed in accordance with the City of Madison Ordinances, Chapter 37, and shall include, but not be limited to all necessary TSS, detention requirements, and sizing requirements.

All storm sewer shall be designed to a minimum of the 10-year design event based on the NOAA Atlas 14, MSE4 NRCS Rainfall Distribution; any storm sewer that serves enclosed depressions shall be sized to the 100-year rainfall event. Where there are culvert crossings or greenway crossings the crossing shall be required to safely pass the 100-year storm event. The CITY has recently completed the Pheasant Branch Watershed Study in this area. Proposed recommendations for the regional storm sewer sizing and general configuration can be found in the report, which is available on the CITY’S website. The regional storm sewer is estimated to be a 6ftx12f box culvert. All box culvert design and construction shall follow the City of Madison Standard Specifications for Public Works Construction. Local storm sewer design is not included in this report. An XP SWMM model is available for use to assist with design. This is a high level model and should be used as a tool. Additional modeling work and design is expected. The CONTRACTOR shall provide design for the entire regional 6ftx12ft storm sewer (noted in the Pheasant Branch Report as the Target Area Relief Sewer) from the existing pond at the SE quadrant of the intersection of Commerce Drive and Mineral Point Rd to the outlet in the greenway on S. High Point Rd, to allow for future construction. This will entail investigation into open cut or boring for installation of pipe across the beltline bridge and or ramps, including estimates of costs and draft specification for each method. Areas outside of the project limits shall be designed to a minimum of 90% drawings to ensure the design will be able to be completed and constructed when the final phases are constructed in the future.

The CONTRACTOR shall be responsible for all design questions and clarifications during bidding and shall be responsible for redesigns during construction and during the ULO / utility exploration. The CITY shall review precast approvals/shop

-25-drawings to verify submittals meet the CITY’S design criteria however the CONTRACTOR shall be responsible to verify the drawings match the design that is proposed.

(8) SANITARY SEWER AND WATER MAIN DESIGN.

Water Main shall remain in place and be designed around as preference. Contractor shall include allowance for a few short relocations of Water Main and/or Hydrant leads in design as necessary.

Sanitary Sewer shall remain in place and be designed around as preference.

Contractor shall include allowance for a few manhole adjustments in design as necessary.

(9) CONSTRUCTION REQUESTS FOR INFORMATION

Please include a set amount for $25,000 as an itemized separate if authorized item hourly, not to exceed amount for design related questions during the Construction Contract.

L. STRUCTURE PLANS

(1) Contractor shall design Retaining Walls and railing as needed to support path construction. Anticipate needing wall the entire run of path length, at times a wall may be required on both sides of the path.

(2) A Structure Survey Report shall be prepared by the CONTRACTOR in…