RFQ 476754.pdf

Request for Quotation (RFQ)

February 2025 AMS-Template-003 Rev. 4

Procurement & Property Management Division

Building SUSC 101 P.O. Box 5000

Upton, NY 11973-5000 Phone (631)-344-2980 sprice@bnl.gov managed by Brookhaven Science Associates for the U.S. Department of Energy www.bnl.gov

DATE: 30 March 2026

REQUEST FOR QUOTE (RFQ) NUMBER 476754

DESCRIPTION: DUNE (Deep Underground Neutrino Experiment) CE Flange Issued By:

Brookhaven Science Associates, LLC Brookhaven National Laboratory P.O. Box 5000 Upton, NY 11973-5000

Buyer/Contracts Specialist:

Name: Shaylyn Price Telephone No.: 631-344-2980 Email: sprice@bnl.gov

Ship To Address:

Brookhaven National Laboratory Receiving: Bldg. 98 Rochester Street Upton, New York 11973-5000

Anticipated Freight Terms:

FOB Destination, Freight Prepaid

Anticipated Period of Performance:

Base Period: Award date + 8 weeks

*This requirement will include an optional phase.

Should the optional phase be exercised the period of performance shall end ten (10) months from date of award. See Enclosure A for additional details.

Questions Due Date: 29 April 2026 Quote Due Date & Time: 07 May 2026

Contract Type: Firm Fixed Price (FFP) Payment Terms: TBD

*Brookhaven is a tax-exempt entity. Quote Validity: Quotes shall remain valid for 90 days

1.0 INTRODUCTION

Brookhaven Science Associates, LLC (herein known as “BSA”), operator of Brookhaven National Laboratory (BNL) under a Prime Contract (DE-SC0012704) with the U.S. Department of Energy (DOE), herewith solicits your quote for subject requirement as outlined in the Draft Contract 476754 (Enclosure A)

NAICS: The North American Industry Classification System (NAICS) Code for this RFQ is 332919-Other Metal Valve and Pipe Fitting Manufacturing. The stated size standard is 750 employees. The stated size shall be the sole determining factor as to classification (small or large business) of an Offeror. It is the responsibility of the

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Offeror to affirm its Representations and Certifications and size status are accurate and up to date in the System for Award Management (SAM) (www.SAM.gov).

This procurement:

• Has been set aside for small businesses. By submitting a quotation, you are certifying that your firm is a small business as defined by the U. S. Small Business Administration.

2.0 SCOPE OF WORK

The Offeror shall fabricate and deliver all DUNE CE Flanges in strict accordance with the attached Draft Contract 476754 (Enclosure A).

3.0 BASIS OF AWARD

BSA will make award to the responsive and responsible Offeror who submits the lowest total price and who meets all of BSA’s technical requirements and RFQ Qualifiers, as stated herein. Total price including options, will be evaluated to determine the lowest price. The quote provided must include all necessary descriptive information to clearly demonstrate how the proposed item meets all requirements specified in this solicitation. BSA is not responsible for locating or securing any information that is not furnished with the offer.

The resultant award shall be subject to the terms & conditions of Enclosure A. The Offeror shall clearly note its acceptance in full. Any exceptions shall be noted by redlining the Draft Contract and Terms and Conditions document with “tracked changes” turned ON. The Offeror shall not construe any noted exceptions to be accepted by BSA.

An Offeror that takes exceptions to BSA terms & conditions or fails to provide all requirements of this RFQ may be deemed non-responsive and may not be considered for award.

3.1 QUALIFIERS:

The following criteria establishes the minimum mandatory requirements for this solicitation. Offerors must meet every requirement to be considered responsive. Failure to provide the requested evidence for any item will not be considered for award.

Precision Stainless Steel Machining Experience Requirement: The Offeror shall have a minimum of 5 years of documented experience in precision machining of stainless-steel vacuum components, including modification of ConFlat (CF) flanges or equivalent ultra-high vacuum hardware.

Evidence: The Offeror shall provide documentation demonstrating experience in precision machining of stainless-steel vacuum components, such as:

http://www.sam.gov/

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• Company profile that clearly demonstrates years of experience in precision machining of stainless-steel vacuum components as mentioned above

• Examples of precision-machined vacuum flanges or feedthrough components, via link to website, photos with narrative, or other narrative explanation.

4.0 FORMS OF QUOTATION AND MANNER OF SUBMISSION

A complete quotation, including the signed Quotation Pricing Sheet (Enclosure C), must be received by BSA no later than the due date and time listed on page 1 of this RFQ. Any offer received after this time and date may not be considered. Quotations will be opened in private. Quotations, including their withdrawal or modification, received after the closing date shall be considered late. Such responses will only be considered for award if it is in BSA’s best interest to do so.

BSA will only accept email submissions of formal quotations:

• Email submissions must include the signed Quotation Pricing Sheet

(Enclosure C). Emails will be sent to Buyer/Contracts Specialist listed on page 1 of this RFQ with the BSA RFQ Number 476754 in the Subject Line.

All questions must be submitted via email. Replies to questions will be provided in writing and, if considered to be of general interest, will be transmitted to all other Offerors.

5.0 PRICING AND SUPPORTING DOCUMENTATION

5.1 Pricing Quotation and Supporting Documentation:

The Offeror shall complete and return the Quotation Pricing Sheet (Enclosure C) attached to this document. Prices shall be all inclusive and quoted in U.S.

dollars, FOB, Brookhaven National Laboratory, Upton, Long Island, New York (freight included), including any import duties, customs, and associated costs, if applicable.

5.2 System For Award Management (SAM):

In order to support DOE reporting requirements, BSA requires all its vendors/contractors to be registered in the U.S. Government supplier database entitled System for Award Management (SAM) with their Unique Entity ID number (UEI #). Registration can be performed online at www.SAM.gov.

If not already registered, please register as soon as possible since failure to do so may preclude BSA from doing business with your organization. Please note that there is no charge for SAM registration. When registering, you are strongly urged to copy and paste www.SAM.gov onto your browser address rather than utilizing your search engine. Utilizing your search engine may redirect you to an erroneous site. You may obtain assistance in completing your registration by contacting the Federal Help Desk at 866-606-8220 or by contacting your local APEX Accelerator Representative (formerly known as the Procurement Technical Assistance Center (PTAC), which can be found at https://napex.us.

* Foreign vendors are not required to be registered in SAM but must fill out AMS-Form-050 (Enclosure B).

http://www.sam.gov/ http://www.sam.gov/ https://napex.us/

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5.3 Representations and Certifications:

AMS-Form-050 (Enclosure B) is only required for vendors that are not currently active and registered in SAM.gov. A current copy (less than 12 months prior to the date of solicitation) of Supplier Specific Representations & Certifications AMS-Form-050 (Enclosure B) must be on file with BSA’s Procurement and Property Management (PPM) Division before a purchase order/contract can be placed. The attached AMS-Form-050 (Enclosure B) has been included for informational purposes. At the time of award, the successful Offeror will be asked to complete AMS-Form-050 (Enclosure B) if it is not already on file.

6.0 PLACE OF MANUFACTURE

This requirement is subject to FAR Part 25, Buy American Act. The Contractor shall provide if the proposed item(s) are or are not domestic end products as defined at FAR 25.003, Definitions. If foreign end products are proposed, the Offeror shall provide the country of manufacture.

7.0 OTHER REQUIRED FORMS AND DOCUMENTS

The successful Offeror will be required to complete the following forms (if applicable):

• Vendor ACH Authorization Form, Enclosure D.

• W-9 Form, Enclosure E.

• W-8 Form, Enclosure F, will need to be completed in lieu of the W-9

Form if Vendor is foreign.

8.0 CLOSURE

We trust that the information contained herein is sufficient to permit your company to prepare a complete and definitive quotation; however, should you have any questions, please contact the contract specialist identified on Page 1 of this RFQ.

Enclosures: A. Contract 476754- DRAFT B. AMS Form 050 Reps and Certs C. AMS Form 043 Quotation Pricing Sheet D. Vendor ACH Authorization Form E. W-9 Form (Domestic Vendors) F. W-8 Form (Foreign Vendors)

8.0 CLOSURE